Difference between revisions of "FOSS4G 2016 OSGeo Booth"

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Placeholder for organizing the OSGeo Booth at [[FOSS4G 2016]] Bonn, similar to previous years: [[FOSS4G2015_OSGeo_Booth]] Seoul, [[FOSS4G2014 OSGeo Booth]] Portland.
 
Placeholder for organizing the OSGeo Booth at [[FOSS4G 2016]] Bonn, similar to previous years: [[FOSS4G2015_OSGeo_Booth]] Seoul, [[FOSS4G2014 OSGeo Booth]] Portland.
  
−
'''Event Contacts:''' ''TBD''
+
== Event contact ==
 +
* [[Marc_Vloemans]]
 +
 
  
 
== Floor Plan ==
 
== Floor Plan ==
  
−
OSGeo has '''booth ??'''
+
As always on FOSS4G OSGeo has a booth
 +
It's booth no 27 (25 is Boundless Spatial Inc., 28 is LocationTech)
  
 
* ''plan to be added''
 
* ''plan to be added''
 +
see http://2016.foss4g.org/files/foss4g/media/videos/FOSS4G-Exhibition-Plan_v3.jpg
 +
 +
Wall facing the stairs for screen/banner
 +
Corner: flyer-console
  
 
== Booth Structure ==
 
== Booth Structure ==
  
−
* ''plan to be added''
+
* Depending on actual location of sockets
  
 
== Booth Size ==
 
== Booth Size ==
  
 
2m x 2m
 
2m x 2m
 +
 +
== Volunteers ==
 +
 +
* [[Venkatesh Raghavan]]
 +
* [[Dirk Frigne]]
 +
* [[Angelos Tzotsos]]
 +
* [[Brent Wood]]
 +
* [[User:stevenfeldman | Steven Feldman]]
 +
* [[User:ortelius|Jeffrey Johnson]]
 +
* [[Anita Graser]] (25th)
 +
* [[Marc_Vloemans]]
 +
* [[User:Grizonnetm | Manuel Grizonnet]]
 +
* [[User:Theduckylittle | Dan "Ducky" Little]]
 +
* [[User:JIve | Jody Garnett]]
 +
* Add your name
  
 
== Schedule ==
 
== Schedule ==
Line 25: Line 47:
 
| Tues August 23 || 15:30-18:00 || possible setup.
 
| Tues August 23 || 15:30-18:00 || possible setup.
 
|-
 
|-
−
| Wed August 24 || 10:30-18:30 || Regular hours, sessions running, etc.
+
| Wed August 24 || 08:30-18:00 || Regular hours, sessions running, happy hour etc.
 
|-
 
|-
−
| Thurs August 25 || 10:30-18:30 || Regular hours, sessions running, etc.
+
| Thurs August 25 || 08:30-18:00 || Regular hours, sessions running, happy hour etc.
 
|-
 
|-
−
| Fri August 26|| 10:30-17:30 || Regular hours, sessions running, etc.
+
| Fri August 26|| 08:30-17:30 || Regular hours, sessions running, etc.
 
|-
 
|-
 
|  || 17:30-18:00 || '''Move out'''
 
|  || 17:30-18:00 || '''Move out'''
Line 39: Line 61:
  
 
{|class=wikitable border="1"
 
{|class=wikitable border="1"
−
! Day !! Hours !! !! Booth Team (2-3/slot)
+
! Day !! Hours !! What !! Booth Team (2-3/slot) !! Special activity
 
|-
 
|-
−
| Thue August 23 || 8:30-9:30 || '''Move in / Set up''' ||  
+
| Wednesday August 24 || 8:30-8:45 || '''Move in / Set up''' ||  Marc||
 
|-
 
|-
−
| Wed August 24 || 10:30-13:00 || Regular hours (Exhibit Hall opens at 10:30) ||  
+
| Wed August 24 || 10:30-11:00 || Coffee break Regular hours (Exhibit Hall opens at 10:30) || Marc &  Dirk ||
 
|-
 
|-
−
|  || 13:00-15:00 || Regular hours ||  
+
|  || 11:00-12:30 || Regular hours || Angelos & Brent  || 
 
|-
 
|-
−
|  || 15:00-17:00 || Regular hours ||  
+
|  || 12:30-13:30 || Lunch time || Marc & Jody (F2F Marketing Committee || 
 
|-
 
|-
−
|  || 17:00-19:00 || Regular hours ||  
+
|  || 13:30-15:30 || Regular hours || Steven & Jeffrey  || 
 
|-
 
|-
−
| Thurs August 25 || 10:30-13:00 || Regular hours ||  
+
| || 15:30-16:00 || Coffee Break ||  Marc & Steven ||  
 
|-
 
|-
−
|  || 13:00-15:00 || Regular hours ||  
+
|  || 16.00-18.30 || Happy Hour || Whoever is thirsty ||
 
|-
 
|-
−
| || 15:00-17:00 || Regular hours ||  
+
| Thurs August 25 || 9:30-10:30 || Regular hours ||  Anita & Angelos ||
 
|-
 
|-
−
|  || 17:00-19:00 || Regular hours || closed -> Annual Meeting
+
|  || 10:30-11:00 || Coffee Break || Marc & Jeffrey  ||
 
|-
 
|-
−
| Fri August 26|| 10:30-13:00 || Regular hours  ||  
+
| || 11:00-12:30 || Regular hours || Jody & Brent ||
 
|-
 
|-
−
|  || 13:00-15:00 || Regular hours ||  
+
|  || 12:30-13:30 || Lunch Break || Marc & Manuel ||
 
|-
 
|-
−
|  || 15:00-16:00 || Regular hours ||  
+
|  || 13:30-14:30 || Regular hours || Manuel & Ducky  || 
 
|-
 
|-
−
|  || 16:00-18:30 || Take down ||  
+
|  || 14:30-15:30 || Regular hours || Venkatesh & Anita  || 
 +
|-
 +
|  || 15:30-16:00 || Coffee Break || Marc & Anita ||
 +
|-
 +
|  || 16:00-17:30 || Regular hours || Marc & Steven ||
 +
|-
 +
|  || 17:30-19:00 || Annual Meeting  || Booth closed ||
 +
|-
 +
| Fri August 26|| 9:30-11:00 || Regular hours  || Dirk & Marc ||
 +
|-
 +
|  || 11:00-11:30 || Coffee Break || Marc & Venkatesh ||
 +
|-
 +
|  || 11:30-13:00 || Regular hours || Dan/Ducky & Venkatesh ||
 +
|-
 +
|  || 13:00-14:00 || Lunch Break || Marc & Jody ||
 +
|-
 +
|  || 14:00-16:00 || Regular hours || Manuel & Angelos ||
 +
|-
 +
|  || 16:00-16:30 || Coffee Break & Take down ||  Marc  ||
 
|}
 
|}
  
 
== Equipment ==
 
== Equipment ==
 +
* Roll-Up
 +
* Flyer console
 +
* 1 high table, 2 stools/chairs
 +
* OSGeo flyer, FOSSGIS Flyer, OSGeo-Live Postcards from FOSSGIS e.V.
 +
* big OSGeo stickers - printed
 +
* OSGEo Flyer - printed
 +
 +
 +
* Banners:
 +
http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
 +
I suggest both: OSGeo_popup and OSGeo_popup2
 +
Ask printer/see on printer-site, whether  the PDF of SVG format is needed. Silk finish or silk matt finish for readability  (light glare during exhibitions is high)
  
−
''as travel with equipment is difficult, best scenario is these are provided by Asia local chapters...''
+
* Brochure:
 +
OSGeo_Brochure_2010_PRINT_A4_spread.pdf
 +
(this is single A4 back and front)
 +
I suggest minimum paperweight of 100 gram paper, silk or silk matt finished.
 +
Ask printer to fold, preferably not do so yourself (bothersome and never a crips bend)
 +
Usually I count max 100 brochures per exhibition day on average. Now, 300 will do I expect.
  
−
  Possible needs:
+
* Table runner
−
    banner?
+
  http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
−
    laptops/monitors?: LOC/OSGeo-Korea will provide 24 inch LCD monitor
+
If printer is able to print on cloth, you could order:
−
    table? drape? chairs?
+
  OSGeo_tablerunner
−
    wired internet?
+
Please check with printer if PDF or SVG file format required
  
−
* Volunteers should bring their own laptop if possible. Maybe have a larger desktop monitor there too.  Or projector?
+
* OSGeo-Live 10.0 on USB
−
* '''Banners?'''
+
** 16GB, USB 3
−
*
+
** green with OSGeo logo
 +
** 300 ordered, 250 USB with bootable OSGeo-Live 10.0 were given at the booth to people, 40 for the student assistents
  
−
== Handouts ==
 
−
* LOC/OSGeo-Korea will provide OSGeo baggage tag
 
−
* LOC/OSGeo-Korea can print materials, please submit files direct to them to print
 
  
−
== Presentations ==
+
== Presentations & Activities==
−
What kinds of live demonstrations or recorded examples can be played at the booth?  Where can they be downloaded from or who can run them?
+
* not much space for presentations
−
* If there are multiple booth volunteers, therefore multiple laptops, might simplify by having canned demos/videos, manual demos, and associated data living on a server somewhere.
+
* Happy hours Wed 24 & Thurs 25 15.00-18.30, format fixed #drinks in stock, first-come-first-serve.
−
*
 
  
 
=== Self-Running ===
 
=== Self-Running ===
Line 101: Line 155:
 
* Good reading: Running [http://fromtheinsidelookingin.blogspot.com/2008/10/conference-booths.html Conference Booths]
 
* Good reading: Running [http://fromtheinsidelookingin.blogspot.com/2008/10/conference-booths.html Conference Booths]
 
* [[Operate OSGeo Booth]]
 
* [[Operate OSGeo Booth]]
 +
 +
== Impressions ==
 +
 +
[[File:FOSS4G_2016_OSGeo_Booth_Overview_Venue.jpg|thumb|500px|left|FOSS4G 2016 OSGeo Booth Overview Venue]]
 +
[[File:FOSS4G_2016_OSGeo_Booth_Overview.jpg|thumb|500px|left|FOSS4G 2016 OSGeo Booth Overview]]
 +
[[File:FOSS4G 2016 OSGeo Booth postcards sticker.jpg|thumb|500px|left|FOSS4G 2016 OSGeo Booth Postcards & Stickers]]
 +
[[File:FOSS4G 2016_OSGeo_Booth_spreading_material.jpg|thumb|500px|left|FOSS4G 2016 OSGeo Booth spreading OSGeo Material]]
 +
[[File:FOSS4G_2016_OSGeo_Booth_usb_with_OSGeoLive.jpg|thumb|500px|left|FOSS4G 2016 OSGeo Booth bootable USB with OSGeo-Live 10.0]]
 +
 +
* see also
 +
** Album FOSS4G 2016 OSGeo Booth https://www.flickr.com/photos/143943250@N05/albums/72157673278933505
 +
** Flickr group FOSS4G  https://www.flickr.com/groups/foss4g/pool/
 +
 +
  
 
[[Category: FOSS4G2016]]
 
[[Category: FOSS4G2016]]
 
[[Category: FOSS4G]]
 
[[Category: FOSS4G]]
 
[[Category: Marketing]]
 
[[Category: Marketing]]

Latest revision as of 09:59, 4 September 2016

Placeholder for organizing the OSGeo Booth at FOSS4G 2016 Bonn, similar to previous years: FOSS4G2015_OSGeo_Booth Seoul, FOSS4G2014 OSGeo Booth Portland.

Event contact


Floor Plan

As always on FOSS4G OSGeo has a booth It's booth no 27 (25 is Boundless Spatial Inc., 28 is LocationTech)

  • plan to be added

see http://2016.foss4g.org/files/foss4g/media/videos/FOSS4G-Exhibition-Plan_v3.jpg

Wall facing the stairs for screen/banner Corner: flyer-console

Booth Structure

  • Depending on actual location of sockets

Booth Size

2m x 2m

Volunteers

Schedule

WCCB Bonn

Day Hours
Tues August 23 15:30-18:00 possible setup.
Wed August 24 08:30-18:00 Regular hours, sessions running, happy hour etc.
Thurs August 25 08:30-18:00 Regular hours, sessions running, happy hour etc.
Fri August 26 08:30-17:30 Regular hours, sessions running, etc.
17:30-18:00 Move out

conference program: http://2016.foss4g.org/

Signup Schedule

Day Hours What Booth Team (2-3/slot) Special activity
Wednesday August 24 8:30-8:45 Move in / Set up Marc
Wed August 24 10:30-11:00 Coffee break Regular hours (Exhibit Hall opens at 10:30) Marc & Dirk
11:00-12:30 Regular hours Angelos & Brent
12:30-13:30 Lunch time Marc & Jody (F2F Marketing Committee
13:30-15:30 Regular hours Steven & Jeffrey
15:30-16:00 Coffee Break Marc & Steven
16.00-18.30 Happy Hour Whoever is thirsty
Thurs August 25 9:30-10:30 Regular hours Anita & Angelos
10:30-11:00 Coffee Break Marc & Jeffrey
11:00-12:30 Regular hours Jody & Brent
12:30-13:30 Lunch Break Marc & Manuel
13:30-14:30 Regular hours Manuel & Ducky
14:30-15:30 Regular hours Venkatesh & Anita
15:30-16:00 Coffee Break Marc & Anita
16:00-17:30 Regular hours Marc & Steven
17:30-19:00 Annual Meeting Booth closed
Fri August 26 9:30-11:00 Regular hours Dirk & Marc
11:00-11:30 Coffee Break Marc & Venkatesh
11:30-13:00 Regular hours Dan/Ducky & Venkatesh
13:00-14:00 Lunch Break Marc & Jody
14:00-16:00 Regular hours Manuel & Angelos
16:00-16:30 Coffee Break & Take down Marc

Equipment

  • Roll-Up
  • Flyer console
  • 1 high table, 2 stools/chairs
  • OSGeo flyer, FOSSGIS Flyer, OSGeo-Live Postcards from FOSSGIS e.V.
  • big OSGeo stickers - printed
  • OSGEo Flyer - printed


  • Banners:
http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
I suggest both: OSGeo_popup and OSGeo_popup2
Ask printer/see on printer-site, whether  the PDF of SVG format is needed. Silk finish or silk matt finish for readability  (light glare during exhibitions is high)
  • Brochure:
OSGeo_Brochure_2010_PRINT_A4_spread.pdf
(this is single A4 back and front)
I suggest minimum paperweight of 100 gram paper, silk or silk matt finished.
Ask printer to fold, preferably not do so yourself (bothersome and never a crips bend)
Usually I count max 100 brochures per exhibition day on average. Now, 300 will do I expect.
  • Table runner
http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
If printer is able to print on cloth, you could order:
OSGeo_tablerunner
Please check with printer if PDF or SVG file format required
  • OSGeo-Live 10.0 on USB
    • 16GB, USB 3
    • green with OSGeo logo
    • 300 ordered, 250 USB with bootable OSGeo-Live 10.0 were given at the booth to people, 40 for the student assistents


Presentations & Activities

  • not much space for presentations
  • Happy hours Wed 24 & Thurs 25 15.00-18.30, format fixed #drinks in stock, first-come-first-serve.

Self-Running

Review in case of updates or additions

  • place visible links to slides or videos here
  • OSGeo Live overview presentation

Other Considerations

Impressions

FOSS4G 2016 OSGeo Booth Overview Venue
FOSS4G 2016 OSGeo Booth Overview
FOSS4G 2016 OSGeo Booth Postcards & Stickers
FOSS4G 2016 OSGeo Booth spreading OSGeo Material
FOSS4G 2016 OSGeo Booth bootable USB with OSGeo-Live 10.0
Retrieved from "http://wiki.osgeo.org/w/index.php?title=FOSS4G_2016_OSGeo_Booth&oldid=102762"