Difference between revisions of "FOSS4G 2017 Booth"

Revision as of 16:32, 27 April 2017

Placeholder for organizing the OSGeo Booth at FOSS4G 2017 Boston, similar to previous years: FOSS4G2016 Bonn, FOSS4G2015_OSGeo_Booth Seoul, FOSS4G2014 OSGeo Booth Portland.

Event Contacts: TBD

Event contact

Marc Vloemans

Guido Stein

Floor Plan

As always on FOSS4G OSGeo has a booth Booth location to be determined

plan to be added

e.g. see http://2016.foss4g.org/files/foss4g/media/videos/FOSS4G-Exhibition-Plan_v3.jpg

e.g. Wall facing the stairs for screen/banner Corner: flyer-console

Booth Structure

Depending on actual location of sockets

Booth Size

X m x X m

Volunteers

Schedule

WTC Boston

Day	Hours
Wednesday August 15	00:00-00:00	possible setup.
Thursday August 16	00:00-00:00	Regular hours, sessions running, happy hour etc.
Friday August 17	00:00-00:00	Regular hours, sessions running, happy hour etc.
	17:30-18:00	Move out

conference program: http://2017.foss4g.org/

Signup Schedule

Equipment

Possible needs:

Poster?
Flyer console (to be bought)
laptops/monitors?
1 high table? drape? 2 stools/chairs? banner, cloth banner ceiling
screen? wired internet?
Tangible Landscape if space allows?

Please note: per july 2017 a new logo design and collateral update is under way

stickers to be printed
OSGEo Flyer(s) to be printed

Banners to be printed locally:

Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
I suggest both: OSGeo_popup and OSGeo_popup2
Ask printer/see on printer-site, whether  the PDF of SVG format is needed. Silk finish or silk matt finish for readability  (light glare during exhibitions is high)

Brochure:

Old: OSGeo_Brochure_2010_PRINT_A4_spread.pdf
(this is single A4 back and front)
New brochure to be printed locally
I suggest minimum paperweight of 100 gram paper, silk or silk matt finished.
Ask printer to fold, preferably not do so yourself (bothersome and never a crips bend)
Usually I count max 100 brochures per exhibition day on average. Now, 300 will do I expect.

Table runner

Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
If printer is able to print on cloth, you could order:
OSGeo_tablerunner to be designed
Please check with printer if PDF or SVG file format required

CD Live disk/stick (latest version?)

http://svn.osgeo.org/osgeo/marketing/disk/
Per FOSS4G 2016 this was 10.0 version, we now have 10.5
Stick minumum memory: ?
Logo to be printed on it.
Amount: ?? (50% self-starting)

Geo4all labs materials?

Ask labs to provide flyers highlighting education and research programs - where to send them and how many?

Presentations & Activities

not much space for presentations, perhaps rent a screen?

marketplace/message board (post-its and Header-sticker)
Happy hours Wed 24 & Thurs 25 17.00-18.30, format fixed #drinks in stock, first-come-first-serve.

Self-Running

Review in case of updates or additions

place visible links to slides or videos here
OSGeo Live overview presentation

Other Considerations

Good reading: Running Conference Booths
Operate OSGeo Booth

Day	Hours	What	Booth Team (2-3/slot)	Special activity
Wednesday August 24	8:30-8:45	Move in / Set up	Marc

@@ Line 68: / Line 68: @@
 * Poster?
 * Flyer console (to be bought)
-* laptops/monitors?:  there is not much pace
+* laptops/monitors?
 * 1 high table?  drape? 2 stools/chairs? banner, cloth banner ceiling
 * screen? wired internet?
+* Tangible Landscape if space allows?
 Please note: per july 2017 a new logo design and collateral update is under way
@@ Line 102: / Line 103: @@
   Logo to be printed on it.
   Amount: ?? (50% self-starting)
+* Geo4all labs materials?
+Ask labs to provide flyers highlighting education and research programs - where to send them and how many?
 == Presentations & Activities==