FOSS4G 2017 Booth
Placeholder for organizing the OSGeo Booth at FOSS4G 2017 Boston, similar to previous years: FOSS4G2016 Bonn, FOSS4G2015_OSGeo_Booth Seoul, FOSS4G2014 OSGeo Booth Portland.
Event Contacts: TBD
Event contact
Floor Plan
As always on FOSS4G OSGeo has a booth Booth location to be determined
- plan to be added
e.g. see http://2016.foss4g.org/files/foss4g/media/videos/FOSS4G-Exhibition-Plan_v3.jpg
e.g. Wall facing the stairs for screen/banner Corner: flyer-console
Booth Structure
- Depending on actual location of sockets
Booth Size
X m x X m
Booth Volunteers
Individuals:
- Marc Vloemans
- Helena Mitasova
- Anna Petrasova
- Vaclav Petras
- Jody Garnett
- Maria Brovelli
- Add your name
We invite local chapters, osgeo projects, geoforall labs and OSGeo partners to volunteer for a time slot and promote their activities:
- NCState GeoForAll Lab - Vaclav Petras
- GeoServer Project
Schedule
WTC Boston
| Day | Hours | |
|---|---|---|
| Wednesday August 15 | 00:00-00:00 | possible setup. |
| Thursday August 16 | 00:00-00:00 | Regular hours, sessions running, happy hour etc. |
| Friday August 17 | 00:00-00:00 | Regular hours, sessions running, happy hour etc. |
| 17:30-18:00 | Move out |
conference program: http://2017.foss4g.org/
Signup Schedule
Equipment
Possible needs (revise based on exhibitor pack from conference):
- Poster?
- Flyer console (to be bought)
- laptops/monitors?
- 1 high table? drape? 2 stools/chairs? banner, cloth banner ceiling
- screen? wired internet?
- GeoForAll: tangible Landscape if space allows?
- Please note: per july 2017 a new logo design and collateral update is under way
Printings:
- Stickers to be printed
- OSGEo Flyer(s) to be printed
- Banners to be printed locally:
- Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
- Suggest both: OSGeo_popup and OSGeo_popup2
- Ask printer/see on printer-site, whether the PDF of SVG format is needed. Silk finish or silk matt finish for readability (light glare during exhibitions is high)
- Brochure:
- Old: OSGeo_Brochure_2010_PRINT_A4_spread.pdf (this is single A4 back and front)
- Current: Tri-folded handout, minimal branding
- New brochure to be printed locally - pending rebranding
- I suggest minimum paperweight of 100 gram paper, silk or silk matt finished. Ask printer to fold, preferably not do so yourself (bothersome and never a crips bend). Usually I count max 100 brochures per exhibition day on average. Now, 300 will do I expect.
- Table runner
- Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
- If printer is able to print on cloth, you could order: OSGeo_tablerunner to be designed
- Please check with printer if PDF or SVG file format required
- CD Live disk/stick (latest version?)
- http://svn.osgeo.org/osgeo/marketing/disk/
- Per FOSS4G 2016 this was 10.0 version, we now have 10.5
- Stick minumum memory: ?
- Logo to be printed on it.
- Amount: ?? (50% self-starting)
- Geo4all labs materials?
- Ask labs to provide flyers highlighting education and research programs
- Where to send them and how many? Volunteer for a booth timeslot and bring your own.
- Project information sheets
- Work with rebranding templates and OSGeo Live for contents
- Where to send them and how many? Volunteer for a booth timeslot and bring your own.
Presentations & Activities
Booth activities
- not much space for presentations, perhaps rent a screen?
Booth communication:
- marketplace/message board (post-its and Header-sticker)
Self-Running
Review in case of updates or additions
- place visible links to slides or videos here
- OSGeo Live overview presentation
Networking events
Icebreaker - Wednesday August 16th - Conference Venue
- Sponsor Information Exchange Event:
- A chance for sponsors and OSGeo leadership (Board of Directors, project chairs) to chat.
- proposed: A wednesday breakfast, a chance to connect, listen and organize with sponsors.
- original: Information Exchange meeting with Board of Directors following annual OSGeo International Conference
- Sponsor Networking Event:
- original: Networking event with OSGeo Board of Directors and other invited guests following annual OSGeo International Conference
- proposed: Combining forces with the "Icebreaker" above, taking the opportunity to introduce/thank OSGeo sponsors and direct attendees to their respective booths.
- Happy hours Wed 24 & Thurs 25 17.00-18.30, format fixed #drinks in stock, first-come-first-serve.
Other Considerations
- Good reading: Running Conference Booths
- Operate OSGeo Booth
| Day | Hours | What | Booth Team (2-3/slot) | Special activity |
|---|---|---|---|---|
| Wednesday August 24 | 8:30-8:45 | Move in / Set up | Marc |