FOSS4G 2017 Booth

Placeholder for organizing the OSGeo Booth at FOSS4G 2017 Boston, similar to previous years: FOSS4G2016 Bonn, FOSS4G2015_OSGeo_Booth Seoul, FOSS4G2014 OSGeo Booth Portland.

Event Contacts: TBD

Event contact

Marc Vloemans

Guido Stein

Floor Plan

As always on FOSS4G OSGeo has a booth Booth location to be determined

Looking to pool area with neighbours to create a good hangout area
plan to be added

e.g. see http://2016.foss4g.org/files/foss4g/media/videos/FOSS4G-Exhibition-Plan_v3.jpg

e.g. Wall facing the stairs for screen/banner Corner: flyer-console

OSGeo Meetings and Events

The following events are not directly taking place at the booth, but require coordinated OSGeo participation.

Monday 8/14

Face_to_Face_Meeting_Boston_2017

time: 18:00
venue: Pending (Guido is scoping a suitable venue - outdoor restaurant or boardroom with takeout)
contact: Helena Mitasova

Tuesday 8/15

B2B Session:

time: 17:00
venue:
We should have an OSGeo board member present to discuss our goals, celebrate partners and sponsors

Harpoon Brewery:

While we can accept any opportunity to speak, we are focusing on the icebreaker on Wednesday

Wednesday 8/16

OSGeo Breakfast Meeting:

time: 7:00 proposed
venue: TBD (breakfast meeting)
A chance for sponsors and OSGeo leadership (Board of Directors) to chat.
A wednesday breakfast, a chance to connect, listen and organize with sponsors.
original: "Sponsor Information Exchange Event: with Board of Directors following annual OSGeo International Conference

Icebreaker - Wednesday August 16th (Maria)

time: 18:00
venue: Conference Venue
contact: Maria

Sponsor Networking Event:

original: Networking event with OSGeo Board of Directors and other invited guests following annual OSGeo International Conference
proposed: Combining forces with the "Icebreaker" above, taking the opportunity to introduce/thank OSGeo sponsors and direct attendees to their respective booths.

Thursday 8/17

Gala

time: 19:00
venue: new england aquarium
no special participation identified

Friday 8/18

Annual General Meeting 2017

- Friday: City View 1, seats 350 people, 90 min time block. - Contact: Helena Mitasova

Saturday 8/19

Website Training

venue: code sprint
contact: Jeffrey Johnson

Booth Structure

Depending on actual location of sockets

Booth Size

X m x X m

Booth Volunteers

Individuals:

We invite local chapters, osgeo projects, geoforall labs and OSGeo partners to volunteer for a time slot and promote their activities:

NCState GeoForAll Lab - Vaclav Petras
GeoServer Project

Schedule

WTC Boston

Day	Hours
Wednesday August 15	00:00-00:00	possible setup.
Thursday August 16	00:00-00:00	Regular hours, sessions running, happy hour etc.
Friday August 17	00:00-00:00	Regular hours, sessions running, happy hour etc.
	17:30-18:00	Move out

conference program: http://2017.foss4g.org/

Signup Schedule

Equipment

Possible needs (revise based on exhibitor pack from conference):

Poster?
Flyer console (to be bought)
laptops/monitors?
1 high table? drape? 2 stools/chairs? banner, cloth banner ceiling
screen? wired internet?
GeoForAll: tangible Landscape if space allows?
Please note: per july 2017 a new logo design and collateral update is under way

Printings:

Stickers to be printed
OSGEo Flyer(s) to be printed
Banners to be printed locally:
- Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
- Suggest both: OSGeo_popup and OSGeo_popup2
- Ask printer/see on printer-site, whether the PDF of SVG format is needed. Silk finish or silk matt finish for readability (light glare during exhibitions is high)
Brochure:
- Old: OSGeo_Brochure_2010_PRINT_A4_spread.pdf (this is single A4 back and front)
- Current: Tri-folded handout, minimal branding
- New brochure to be printed locally - pending rebranding
- I suggest minimum paperweight of 100 gram paper, silk or silk matt finished. Ask printer to fold, preferably not do so yourself (bothersome and never a crips bend). Usually I count max 100 brochures per exhibition day on average. Now, 300 will do I expect.
Table runner
- Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
- If printer is able to print on cloth, you could order: OSGeo_tablerunner to be designed
- Please check with printer if PDF or SVG file format required
CD Live disk/stick (latest version?)
- http://svn.osgeo.org/osgeo/marketing/disk/
- Per FOSS4G 2016 this was 10.0 version, we now have 10.5
- Stick minumum memory: ?
- Logo to be printed on it.
- Amount: ?? (50% self-starting)
Geo4all labs materials?
- Ask labs to provide flyers highlighting education and research programs
- Where to send them and how many? Volunteer for a booth timeslot and bring your own.
Project information sheets
- Work with rebranding templates and OSGeo Live for contents
- Where to send them and how many? Volunteer for a booth timeslot and bring your own.

Booth Presentations & Activities

Booth activities

not much space for presentations, perhaps rent a screen?

Booth communication:

marketplace/message board (post-its and Header-sticker)

Booth Self-Running Presentations

Review in case of updates or additions

place visible links to slides or videos here
OSGeo Live overview presentation

Other Considerations

Good reading: Running Conference Booths
Operate OSGeo Booth

Day	Hours	What	Booth Team (2-3/slot)	Special activity
Wednesday August 24	8:30-8:45	Move in / Set up	Marc