Difference between revisions of "Face to Face Meeting Boston 2017"
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| − | + | = Meeting = | |
Face-to-face meeting during FOSS4G 2017 in Boston. | Face-to-face meeting during FOSS4G 2017 in Boston. | ||
| − | + | == When and Where == | |
* Monday August 14, 18:00 | * Monday August 14, 18:00 | ||
* location: Flagship B Room at the Seaport Hotel | * location: Flagship B Room at the Seaport Hotel | ||
| − | + | == Attendees == | |
Board members: | Board members: | ||
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# add yourself | # add yourself | ||
| − | + | == Agenda == | |
| + | |||
# Brief report from FOSS4G2017 LOC (important for the "future of foss4g" discussion item) | # Brief report from FOSS4G2017 LOC (important for the "future of foss4g" discussion item) | ||
# appoint meeting chair, meeting scribe/secretary | # appoint meeting chair, meeting scribe/secretary | ||
| Line 44: | Line 45: | ||
# approve European local chapter | # approve European local chapter | ||
| − | + | == Goal == | |
We invite board members not present at the [[Face to Face Meeting Paris 2017|Paris F2F Meeting]] to revisit their initial goals at elected representatives (to provide context for the days discussion). | We invite board members not present at the [[Face to Face Meeting Paris 2017|Paris F2F Meeting]] to revisit their initial goals at elected representatives (to provide context for the days discussion). | ||
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We should leave this meeting with clear guidance for the subsequent board and affected committees on these two issues. | We should leave this meeting with clear guidance for the subsequent board and affected committees on these two issues. | ||
| − | + | = Meeting Minutes = | |
Minutes were collected via a shared google doc, Jody acted as primary scribe to copy the notes into the wiki. | Minutes were collected via a shared google doc, Jody acted as primary scribe to copy the notes into the wiki. | ||
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- invitation extended to Alex Mandel to speak on behalf of the system administration comimttee | - invitation extended to Alex Mandel to speak on behalf of the system administration comimttee | ||
| − | + | === Discussion and Review === | |
Approve the minutes - 5 yes, one abstain | Approve the minutes - 5 yes, one abstain | ||
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Travel approved | Travel approved | ||
| − | + | === 0. Brief report from FOSS4G2017 LOC === | |
Context: important for the "future of foss4g" discussion item. | Context: important for the "future of foss4g" discussion item. | ||
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Meeting mins were not taken for this portion, slide presentation was provided by LOC. | Meeting mins were not taken for this portion, slide presentation was provided by LOC. | ||
| − | + | === 1. System admin committee coordination === | |
Discussion on SAC functionality and challenges: | Discussion on SAC functionality and challenges: | ||
| Line 93: | Line 94: | ||
Consider asking committee should meeting once a year? Alex felt that SAC should meet more often. | Consider asking committee should meeting once a year? Alex felt that SAC should meet more often. | ||
| − | + | System Admin Committee Challenges: | |
| − | Challenges: | ||
* lack of time to fix things and lack of time organize meetings | * lack of time to fix things and lack of time organize meetings | ||
* Demos machine is on is last legs | * Demos machine is on is last legs | ||
| Line 113: | Line 113: | ||
| − | + | == Actions == | |
* Action: Aex talk to jeffrey johnson and provide feedback by the end of the weekend on what is needed to host the website | * Action: Aex talk to jeffrey johnson and provide feedback by the end of the weekend on what is needed to host the website | ||
* Action: Jody talk to Jeffrey Johnson to explore out what cloud hosting would cost | * Action: Jody talk to Jeffrey Johnson to explore out what cloud hosting would cost | ||
| − | + | == Motions == | |
MOT1: Approve previous board meeting minutes on 2017-08-14 | MOT1: Approve previous board meeting minutes on 2017-08-14 | ||
Revision as of 20:49, 22 August 2017
Meeting
Face-to-face meeting during FOSS4G 2017 in Boston.
When and Where
- Monday August 14, 18:00
- location: Flagship B Room at the Seaport Hotel
Attendees
Board members:
- Maria Brovelli
- Vasile Craciunescu
- Helena Mitasova
- Jody Garnett
- Sanghee
- Mike
- Angelos Tzotsos (remotely)
- add yourself
Agenda
- Brief report from FOSS4G2017 LOC (important for the "future of foss4g" discussion item)
- appoint meeting chair, meeting scribe/secretary
- Approve f2f Paris meeting minutes?
- Payment of travel expenses arrangements, refund for free registration (vote needed on the later?)
- Discuss and approve pending MoUs and CLA
- approve IGU-OSGeo MoU
- approve GSDI-OSGeo MoU
- discuss DOI-OSGeo MoU (waiting for the DoI legal review)
- discuss LocationTech MoU
- Vote on funding requests
- OSGeo Journal issue with FOSS4G Bonn papers: $1200 for layout and proofing
- OSGeo and FOSS4G Conferences
- cost: Vasile report, discussion
- scheduling
- See also Finance_Operational_Notes#Historical_Overview (I'm not able to attend the meeting or conference but that would be my input. -Eli)
- OSGeo Project Status
- Report from Maxi and Jeff, Jeff invited to present
- Project by project recommendations
- Project categories, see Comparison
- System admin committee coordination - invitation extended to Alex Mandel (move as needed when Alex comes)
- 2017 elections
- approve European local chapter
Goal
We invite board members not present at the Paris F2F Meeting to revisit their initial goals at elected representatives (to provide context for the days discussion).
The overall goal of the meeting is to coordinate two "hot topics" for the OSGeo community: event attendance costs and OSGeo project health.
We should leave this meeting with clear guidance for the subsequent board and affected committees on these two issues.
Meeting Minutes
Minutes were collected via a shared google doc, Jody acted as primary scribe to copy the notes into the wiki.
Attending:
Guests: - invitation extended to Alex Mandel to speak on behalf of the system administration comimttee
Discussion and Review
Approve the minutes - 5 yes, one abstain
Was progress made on setting up the account in Europe? Not yet, need to directors to attend a bank in person.
Travel approved
0. Brief report from FOSS4G2017 LOC
Context: important for the "future of foss4g" discussion item.
Meeting mins were not taken for this portion, slide presentation was provided by LOC.
1. System admin committee coordination
Discussion on SAC functionality and challenges:
- SAC short staffed - in terms of both volunteers and paid contractors
- Clarification sought on how to put up bids for SAC
Subcontract the sysadmin work: - no structure to make the decisions - no time to do sysadmin work
Q: How does SAC currently function?
Board asked all committees to write down how they function last November -- write down how SAC function so that volunteers know can be clear.
Q: When was the last SAC meeting? Notes do not list this answer.
Consider asking committee should meeting once a year? Alex felt that SAC should meet more often.
System Admin Committee Challenges:
- lack of time to fix things and lack of time organize meetings
- Demos machine is on is last legs
- Dockers? Need contributor with expertise in this area.
- machine needs to be retired
- budgeted to replace machine with wiki, track and website
- do cloud hosting for some of the stuff? attract more staff, not enough expertise in the current team.
recruitment of additional people
- request board help with this
- seeking people with expertise in larger systems, perhaps from service providers.
Decision with website
- set aside some funds in case $3000 for SAC committee - enough for employment or on-going cloud.
- Action: Aex talk to jeffrey johnson and provide feedback by the end of the weekend on what is needed to host the website
- Action: Jody talk to Jeffrey Johnson to explore out what cloud hosting would cost
Actions
- Action: Aex talk to jeffrey johnson and provide feedback by the end of the weekend on what is needed to host the website
- Action: Jody talk to Jeffrey Johnson to explore out what cloud hosting would cost
Motions
MOT1: Approve previous board meeting minutes on 2017-08-14
- Michael Smith
- Vasile Craciunescu
- Maria Brovelli
- Angelos Tzotsos
- Anita Graser
- Helena Mitasova
- Jody Garnett
- Sanghee Shin
- Venkatesh Raghavan
- notes...