Difference between revisions of "OSGeo Budget 2017"

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The board is taking a different approach to the 2017 budget, dividing up by committee. We have reached out to each committee for guidance on their 2017 requirements.
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== Operational Budget for 2017 ==
  
−
The following DRAFT placeholder is based on the 2016 budget; broken down by committee to get an idea of proposed spending.
+
Thanks to our sponsors, and a series of successful events, OSGeo has an operational budget for 2017.
  
−
== Planning ==
+
The Board took a different approach to the 2017 budget, dividing up by committee. The Board has reached out to each committee for guidance on their 2017 requirements.
  
−
For [[OSGeo Budget 2016]] the board budgeted 70000 split across several goals:
+
* Annual Budget for 2017: [https://www.loomio.org/d/ADvjwnb4/osgeo-operational-budget-for-2017 OSGeo operational budget for 2017]
 +
* Website/Rebranding Amendment: [https://www.loomio.org/d/h8fVlUPH/website-branding-reboot-budget-request Website/branding reboot budget request]
 +
* Travel Grant Budget Amendment: [https://www.loomio.org/d/YSveMCqt/osgeo-travel-grant-budget OSGeo Travel Grant 10+10 proposal]
  
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{|class="wikitable"  border="2" cellspacing="0" cellpadding="6" rules="all" style="margin:1em 1em 1em 0; border:solid 1px #AAAAAAAA; border-collapse:collapse; font-size:95%; empty-cells:show;"
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Please keep in mind that the following is budget and does not represent a commitment to spend money on the actives listed - to do that we need your help as a volunteer!
−
! Activity
 
−
! Budget
 
−
! Spent
 
−
! Notes
 
−
|-
 
−
| Admin
 
−
| style="text-align:right;" | 8000
 
−
| style="text-align:right;" | n/a
 
−
| administration overhead
 
−
|-
 
−
| Insurance
 
−
| style="text-align:right;" | 3000
 
−
| style="text-align:right;" | 3000
 
−
| officer liability insurance
 
−
|-
 
−
| SAC
 
−
| style="text-align:right;" | 13000
 
−
| style="text-align:right;" | 6000
 
−
|  infrastructure and online presence
 
−
|-
 
−
| Outreach
 
−
| style="text-align:right;" | 15000
 
−
| style="text-align:right;" | 4000
 
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| starter kits, LiveDVD/USB, Marketing, OSGeo Student Awards
 
−
|-
 
−
| Travel
 
−
| style="text-align:right;" | 15000
 
−
| style="text-align:right;" | 7000
 
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| director & president travel - facilitate interaction with external parties (UN, OGC,...)
 
−
|-
 
−
| Events
 
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| style="text-align:right;" | 20000
 
−
| style="text-align:right;" | 20000
 
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| OSGeo internal (townhall, codesprint, ) and external (e.g.. ISPRS, EGU, GWF...) events
 
−
|}
 
−
 
 
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This represents a total budget of 75000, of which the community managed to spend 41000.
 
−
 
 
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If we directly migrate 2016 budget into a breakdown by committee we can have a baseline for our 2017 budget:
 
  
 
{|class="wikitable"  border="2" cellspacing="0" cellpadding="6" rules="all" style="margin:1em 1em 1em 0; border:solid 1px #AAAAAAAA; border-collapse:collapse; font-size:95%; empty-cells:show;"  
 
{|class="wikitable"  border="2" cellspacing="0" cellpadding="6" rules="all" style="margin:1em 1em 1em 0; border:solid 1px #AAAAAAAA; border-collapse:collapse; font-size:95%; empty-cells:show;"  
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! Committee
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! OSGeo Board
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! 2016 Budget
 
−
! Notes
 
−
|-
 
−
| Board: Admin
 
−
| style="text-align:right;" | 10000
 
−
|
 
−
|-
 
−
| Board: travel
 
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| style="text-align:right;" | 10000
 
−
| director & president travel (outreach)
 
−
|-
 
−
| Board: internal events
 
−
| style="text-align:right;" | 15000
 
−
| codesprints, meetings, community building, sponsoring students
 
−
|-
 
−
| Board: outreach events
 
−
| style="text-align:right;" | 5000
 
−
|
 
−
|-
 
−
| SAC
 
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| style="text-align:right;" | 13000
 
−
|
 
−
|-
 
−
| Marketing
 
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| style="text-align:right;" | 12000
 
−
|
 
−
|-
 
−
| GeoForAll Budget
 
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| style="text-align:right;" | 3000
 
−
| education
 
−
|-
 
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| UNCommittee
 
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| style="text-align:right;" | 10000
 
−
| The UNCommittee expectation of 10000 is based on its costs in 2016 (when it was only in operation for half the year). The UN represents one of the largest bodies of GIS users in the world making this an important strategic relationship for OSGeo.
 
−
|}
 
−
 
 
−
=== Committee Contact List ===
 
−
 
 
−
In the [[Board_Meeting_2016-11-25]] we agreed to reach out to each committee for budget requests / requirements:
 
−
Thus far we have:
 
−
 
 
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* Board of Directors - contact venka :)
 
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* Code of Conduct Committee -
 
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* (done) Conference Committee - Angelos contacted committee avout [http://osgeo-org.1560.x6.nabble.com/Conference-Committee-Guidelines-td5298661.html operations] and [http://osgeo-org.1560.x6.nabble.com/Conference-Committee-Guidelines-td5298661.html budget]
 
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* Finance Committee -
 
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* (done) Geo for All - Maria contacted Suchith
 
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* (done) Incubation Committee - jody contacted list about [http://osgeo-org.1560.x6.nabble.com/committee-website-and-operation-tc5297450.html operations] and [http://osgeo-org.1560.x6.nabble.com/incubation-committee-budget-tc5297896.html budget]
 
−
* (done) Marketing Committee - jody contacted the list [http://osgeo-org.1560.x6.nabble.com/marketing-committee-guidelines-tp5297725.html operations] and [http://osgeo-org.1560.x6.nabble.com/marketing-committee-budget-and-request-from-the-board-tp5297736.html budget]
 
−
* (done) Open GeoScience Committee - maria contacted maxi ($6000 request for townhall at EGU and open monitoring hackatons)
 
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* Project Steering Committees:
 
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** GeoNode - jody to contact jeff
 
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** (done) GRASS GIS - Helena to contact Markus ($1500 budget request for a code sprint)
 
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** gvSIG
 
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** Marble
 
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** (done) QGIS - Anita contacted PSC
 
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** FDO
 
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** GDAL/OGR
 
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** GEOS
 
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** GeoTools - jody to contact geotools-devel
 
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** OSSIM
 
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** PostGIS
 
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** GeoNetwork
 
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** pycsw
 
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** deegree
 
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** geomajas
 
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** GeoMOOSE
 
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** GeoServer - jody to contact simone
 
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** Mapbender
 
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** MapFish
 
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** MapGuide Open Source
 
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** MapServer
 
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** OpenLayers
 
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* Public Geospatial Data Committee -
 
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* (done) System Administration Committee - Angelos contacted committee about both [http://osgeo-org.1560.x6.nabble.com/System-Administrator-Committee-Guidelines-td5298680.html operations] and [http://osgeo-org.1560.x6.nabble.com/System-Administrator-Committee-Budget-2017-td5298685.html budget]
 
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* (done) UN Committee - Maria contacted Suchith and Maxi
 
−
 
 
−
 
 
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==== Marketing Committee ====
 
−
 
 
−
Marketing committee has provided their usual operational budget, in addition to a budget for rebooting the website:
 
−
 
 
−
{|class="wikitable"  border="2" cellspacing="0" cellpadding="6" rules="all" style="margin:1em 1em 1em 0; border:solid 1px #AAAAAAAA; border-collapse:collapse; font-size:95%; empty-cells:show;"
 
−
! Category
 
−
! Activity
 
 
! 2016 Budget
 
! 2016 Budget
 
! 2017 Budget
 
! 2017 Budget
−
! Notes
+
! Budget Increase
−
|-
+
! 2017 Actual Expenses
−
| A
 
−
| website reboot
 
−
| style="text-align:right;" | n/a
 
−
| style="text-align:right;" | 50000
 
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| new website and logo design
 
−
|-
 
−
| B
 
−
| marketing collateral
 
−
| style="text-align:right;" | 5000
 
−
| style="text-align:right;" | 10000
 
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|  a clean up of existing/preparation of new marketing collateral
 
−
|-
 
−
| C
 
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| event support
 
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| style="text-align:right;" | 5000
 
−
| style="text-align:right;" | 10000
 
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| Downloadable marketing collateral, event formats etc (ongoing) via the website. Event banners/flyers and Live-CD/USB sticks (e.g. Foss4g booths)
 
−
|-
 
−
| C
 
−
| operations
 
−
| style="text-align:right;" | 2000
 
−
| style="text-align:right;" | 5000
 
−
| Miscellaneous activities/purchases (e.g. MailChimp account for FOSS4G's).
 
−
||}
 
−
 
 
−
== Draft 2017 Budget ==
 
−
 
 
−
The following draft budget is updated as we hear back from each community.
 
−
 
 
−
{|class="wikitable"  border="2" cellspacing="0" cellpadding="6" rules="all" style="margin:1em 1em 1em 0; border:solid 1px #AAAAAAAA; border-collapse:collapse; font-size:95%; empty-cells:show;"
 
−
! OSGeo Board
 
−
! 2016 Baseline
 
−
! 2017 Draft
 
 
! Notes
 
! Notes
 
|- style="vertical-align:top;"
 
|- style="vertical-align:top;"
 
| Administration
 
| Administration
−
| style="text-align:right;" | 10000
+
| style="text-align:right;" | 12,000
−
| style="text-align:right;" | 10000
+
| style="text-align:right;" | 5,000
−
|
+
| style="text-align:right;" | (7,000)
 +
| style="text-align:right;" | 1,830
 +
| Insurance policy, tax filing fees, accountant, bank fees
 
|- style="vertical-align:top;"
 
|- style="vertical-align:top;"
 
| Travel
 
| Travel
−
| style="text-align:right;" | 10000
+
| style="text-align:right;" | 10,000
−
| style="text-align:right;" | 10000
+
| style="text-align:right;" | 10,000
−
| director & president travel (outreach)
+
| style="text-align:right;" | 0
 +
| style="text-align:right;" | 4,097
 +
| Director & President travel (outreach)
 
|- style="vertical-align:top;"
 
|- style="vertical-align:top;"
 
| Internal events
 
| Internal events
−
| style="text-align:right;" | 15000
+
| style="text-align:right;" | 15,000
−
| style="text-align:right;" | 12000
+
| style="text-align:right;" | 0
−
| codesprints, meetings, community building, sponsoring students <br/> (reduced to due to lack of face 2 face meeting)
+
| style="text-align:right;" | (15,000)
 +
| style="text-align:right;" |
 +
| 2016: codesprints, face to face meeting, meetings, community building, sponsoring students.
 +
2017: Budget has moved to separate categories (like committee, travel grants, and PSC budgets)
 
|- style="vertical-align:top;"
 
|- style="vertical-align:top;"
 
| Outreach events
 
| Outreach events
−
| style="text-align:right;" | 5000
+
| style="text-align:right;" | 5,000
 
| style="text-align:right;" | n/a
 
| style="text-align:right;" | n/a
−
| (responsibility moved to marketing committee)
+
| style="text-align:right;" | (5,000)
 +
| style="text-align:right;" |
 +
| (responsibility moved to marketing committee, geoforall, and others)
 
|- style="vertical-align:top;"
 
|- style="vertical-align:top;"
 
|-
 
|-
 
! OSGeo Committee
 
! OSGeo Committee
−
! 2016 Baseline
+
! 2016 Budget
−
! 2017 Draft
+
! 2017 Budget
 +
! Budget Increase
 +
! 2017 Actual Expenses
 
! Notes
 
! Notes
 
|- style="vertical-align:top;"
 
|- style="vertical-align:top;"
 
| SAC
 
| SAC
−
| style="text-align:right;" | 13000
+
| style="text-align:right;" | 13,000
−
| style="text-align:right;" | 15000
+
| style="text-align:right;" | 15,000
−
| (assume additional costs for website reboot)
+
| style="text-align:right;" | 2,000
 +
| style="text-align:right;" | 6,026
 +
| additional costs for website reboot are not included (see bellow)
 +
|- style="vertical-align:top;"
 +
| Open Geoscience
 +
| style="text-align:right;" | 0
 +
| style="text-align:right;" | 6,000
 +
| style="text-align:right;" | 6,000
 +
| style="text-align:right;" |
 +
| This is intended to cover:
 +
* 1 Townhall event at EGU (2,600 USD)
 +
* 4/5 open monitoring hackatons (3,000 USD)
 +
* other minor unforenseen costs (400 USD)
 +
Details are availble here:[[Open Geoscience Committee/budget 2017|OpenGeosci budget_2017]]
 
|- style="vertical-align:top;"
 
|- style="vertical-align:top;"
 
| Marketing
 
| Marketing
−
| style="text-align:right;" | 12000
+
| style="text-align:right;" | 12,000
−
| style="text-align:right;" | 12000
+
| style="text-align:right;" | 7,000
−
|
+
| style="text-align:right;" | (5,000)
 +
| style="text-align:right;" | 3,569
 +
| Additional costs for 2017 website reboot and branding are listed below
 
|- style="vertical-align:top;"
 
|- style="vertical-align:top;"
−
| Marketing: Website RFQ
+
| GeoForAll
−
| style="text-align:right;" |  
+
| style="text-align:right;" | 3,000
−
| style="text-align:right;" | 50000
+
| style="text-align:right;" | 3,000
−
|
+
| style="text-align:right;" | 0
−
|- style="vertical-align:top;"
+
| style="text-align:right;" |
−
| GeoForAll Budget
 
−
| style="text-align:right;" | 3000
 
−
| style="text-align:right;" | 3000
 
 
| education
 
| education
 
|- style="vertical-align:top;"
 
|- style="vertical-align:top;"
 
| UNCommittee
 
| UNCommittee
−
| style="text-align:right;" | 10000
+
| style="text-align:right;" | (5,000 for half a year)
−
| style="text-align:right;" | 10000
+
| style="text-align:right;" | 6,000
−
|
+
| style="text-align:right;" | 1000
 +
| style="text-align:right;" | 636
 +
| This is intended to cover:
 +
* 3,000 USD: participation to 2 international meetings of the UN OpenGIS initiative for 1 person (note that GeoForAll participation is intended to be funded by geo4all)
 +
* 3,000 USD: Put towards OSGeo-UN Hackathon (fund raising target 20,000 USD) to cover travel costs and possibly effort costs for OSGeo project leads, where UN partners would attend various sprint+workshops)  Hosted by the OSGeo-UN committee
 +
|- style="vertical-align:top;"
 +
| Conference Committee
 +
| style="text-align:right;" | n/a
 +
| style="text-align:right;" | 20,000
 +
| style="text-align:right;" | 20,000
 +
| style="text-align:right;" |  8,515
 +
| This is intended to cover:
 +
* 10,000 USD: FOSS4G Travel Grant Program for Annual FOSS4G Conference
 +
* 10,000 USD: Global Travel Grant Program setting aside up to 10,000 USD against a global travel grant program for OSGeo events (ie with risk/cost/profit sharing with OSGeo or one of our local chapters or projects).
 
|-
 
|-
 
! Project Steering Committee
 
! Project Steering Committee
−
!  
+
! 2016 Budget
−
! 2017 Draft
+
! 2017 Budget
 +
! Budget Increase
 +
! 2017 Actual Expenses
 +
! Notes
 +
|- style="vertical-align:top;"
 +
| Sum
 +
| style="text-align:right;" | n/a
 +
| style="text-align:right;" | 17,500
 +
| style="text-align:right;" | 17,500
 +
| style="text-align:right;" | 14,668
 +
| Codesprints, Developer meetings.
 +
Based on feedback from: GRASS, QGIS, GeoServer, ZOO-Project, OpenLayers, MapServer, PyWPS, GeoMOOSE, pycsw, GSoC
 +
|- style="vertical-align:top;"
 +
|-
 +
! Website Reboot and Marketing Strategy
 +
! 2016 Budget
 +
! 2017 Budget
 +
! Budget Increase
 +
! 2017 Actual Expenses
 
! Notes
 
! Notes
 
|- style="vertical-align:top;"
 
|- style="vertical-align:top;"
−
| GRASS
+
| Website/Rebranding
 +
| style="text-align:right;" | n/a
 +
| style="text-align:right;" | 40,000
 +
| style="text-align:right;" | 40,000
 +
| style="text-align:right;" | 51,026
 +
| Initial 30,000 USD approved by board has been increased to 40,000 by amendment.
 +
|- style="vertical-align:top;"
 +
| Website/Rebranding
 +
| style="text-align:right;" | n/a
 +
| style="text-align:right;" | 5,000
 +
| style="text-align:right;" | 5,000
 +
| style="text-align:right;" |
 +
| This 5,000 from marketing committee budget (combined with 5,000 from sponsorship to reach target budget).
 +
|- style="vertical-align:top;"
 +
| Infrastructure Migration and Support
 +
| style="text-align:right;" | n/a
 +
| style="text-align:right;" | 3,000
 +
| style="text-align:right;" | 3,000
 
| style="text-align:right;" |
 
| style="text-align:right;" |
−
| style="text-align:right;" | 1500
+
| SAC backup budget for unplanned website-related expenses.
−
| code sprint
+
|- style="vertical-align:top;"
 
|-
 
|-
−
| QGIS
+
! Grand total
−
| style="text-align:right;" |
+
! 75,000 (budgeted)
−
| style="text-align:right;" | 3000
+
! 137,500
−
| 1x developer meeting & 1x user conference
+
! 62,500
 +
!
 +
!
 
|}
 
|}
 +
 +
 +
[[Category:Budget]]
 +
[[Category:Finance]]

Latest revision as of 06:46, 12 December 2017

Operational Budget for 2017

Thanks to our sponsors, and a series of successful events, OSGeo has an operational budget for 2017.

The Board took a different approach to the 2017 budget, dividing up by committee. The Board has reached out to each committee for guidance on their 2017 requirements.

Please keep in mind that the following is budget and does not represent a commitment to spend money on the actives listed - to do that we need your help as a volunteer!

OSGeo Board 2016 Budget 2017 Budget Budget Increase 2017 Actual Expenses Notes
Administration 12,000 5,000 (7,000) 1,830 Insurance policy, tax filing fees, accountant, bank fees
Travel 10,000 10,000 0 4,097 Director & President travel (outreach)
Internal events 15,000 0 (15,000) 2016: codesprints, face to face meeting, meetings, community building, sponsoring students.

2017: Budget has moved to separate categories (like committee, travel grants, and PSC budgets)

Outreach events 5,000 n/a (5,000) (responsibility moved to marketing committee, geoforall, and others)
OSGeo Committee 2016 Budget 2017 Budget Budget Increase 2017 Actual Expenses Notes
SAC 13,000 15,000 2,000 6,026 additional costs for website reboot are not included (see bellow)
Open Geoscience 0 6,000 6,000 This is intended to cover:
  • 1 Townhall event at EGU (2,600 USD)
  • 4/5 open monitoring hackatons (3,000 USD)
  • other minor unforenseen costs (400 USD)

Details are availble here:OpenGeosci budget_2017

Marketing 12,000 7,000 (5,000) 3,569 Additional costs for 2017 website reboot and branding are listed below
GeoForAll 3,000 3,000 0 education
UNCommittee (5,000 for half a year) 6,000 1000 636 This is intended to cover:
  • 3,000 USD: participation to 2 international meetings of the UN OpenGIS initiative for 1 person (note that GeoForAll participation is intended to be funded by geo4all)
  • 3,000 USD: Put towards OSGeo-UN Hackathon (fund raising target 20,000 USD) to cover travel costs and possibly effort costs for OSGeo project leads, where UN partners would attend various sprint+workshops) Hosted by the OSGeo-UN committee
Conference Committee n/a 20,000 20,000 8,515 This is intended to cover:
  • 10,000 USD: FOSS4G Travel Grant Program for Annual FOSS4G Conference
  • 10,000 USD: Global Travel Grant Program setting aside up to 10,000 USD against a global travel grant program for OSGeo events (ie with risk/cost/profit sharing with OSGeo or one of our local chapters or projects).
Project Steering Committee 2016 Budget 2017 Budget Budget Increase 2017 Actual Expenses Notes
Sum n/a 17,500 17,500 14,668 Codesprints, Developer meetings.

Based on feedback from: GRASS, QGIS, GeoServer, ZOO-Project, OpenLayers, MapServer, PyWPS, GeoMOOSE, pycsw, GSoC

Website Reboot and Marketing Strategy 2016 Budget 2017 Budget Budget Increase 2017 Actual Expenses Notes
Website/Rebranding n/a 40,000 40,000 51,026 Initial 30,000 USD approved by board has been increased to 40,000 by amendment.
Website/Rebranding n/a 5,000 5,000 This 5,000 from marketing committee budget (combined with 5,000 from sponsorship to reach target budget).
Infrastructure Migration and Support n/a 3,000 3,000 SAC backup budget for unplanned website-related expenses.
Grand total 75,000 (budgeted) 137,500 62,500
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