Revision as of 05:54, 13 June 2019

This page details all of the Conference Reports that were previously included in the FOSS4G Request for Proposals (RfP) document. It has been copied from that document and still needs a lot of formatting (I have formatted the 2014 report to provide an example). Tables have not been copied across

FOSS4G 2016 Conference Report

Conference Name: FOSS4GBonn 2016 Date: August 22-26, 2016 Location: Bonn, Germany Organizing Committee Contact (including email): User:Till Adams, tilladams@fossgis.de

General Information

Attendance

General Sessions: 889 attendees from 54 Countries (20% Germany, 2/3 europe, 1/3 RotW Workshops: 400 attendees Exhibition Only: N/A Social Event: ~700

Conference Fees for 1 Individual (including Gala)

Early: 550 € Late: 750 €

Workshops Early: 80€ /half day Late: 100€/half day

Social Event Included in full registration, 65€ for additional Tickets

Financial Information

Sponsorship

Please include your top 5 sponsors and their amount:

a : Silver (7.500€)/Boundless, Deutsche Bahn, GeoCat, Geops, Google, SourcePole b : Bronze (3.750€)/53north, camptocamp, cartoDB, ESRI, GeoSolutions, GISCloud, GIT, oslandia, terrestris, WhereGroup c : Supporter (1.500€)/EOX, Gaia3D, GeoBeyond, GeoPlace, Interactive Instruments, Intevation, planet, terranodo d : institutional partners (media); ESA, Fossgis, LocationTech

Financial Report

Final account settlement was done in Euros (€)

REVENUE

Total: 98.007,03 €

EXPENSES

Marketing(Web site, t-shirts, programme book, delegate gifts, signage etc): -- Venue(including meals, catering for social event): --

Total --

for a detailed financial report of the 2016 event, please contact Till Adams privately.

Suggestions http://wiki.osgeo.org/wiki/FOSS4G_2016_Lessons_Learned (work in progress)

FOSS4G 2015 Conference Report

Conference Name: FOSS4G Seoul 2015 Date: Sept 14-19, 2015 Location: Seoul, South Korea Organizing Committee Contact (including email): Sanghee Shin, shshin@gaia3d.com

General Information

Attendance

General Sessions: 562 attendees Workshops: 269 attendees, 379 seats Exhibition Only: N/A Social Event: N/A(Gala Dinner was co-hosted with Smart Geospatial Expo delegates)

Conference Fees for 1 Individual

Early: USD440, KRW440,000 Late: USD550, KRW550,000

Workshops Early: USD100 or KRW100,000/half day, USD200 or KRW200,000/full day Late: USD100 or KRW100,000/half day, USD200 or KRW200,000/full day

Social Event Included in full registration, USD110 for additional Tickets

Financial Information

Sponsorship

Please include your top 5 sponsors and their amount:

Ministry of Land, Infrastructure and Transport(Korea) : Gold/ KRW15,000,000 LX Corp : Gold / KRW15,000,000 LH Corp : Gold / KRW15,000,000 MapZen : Gold / USD15,000 Gaia3D, Inc : Gold / KRW 15,000,000 MapBox : Gold / USD15,000 Seoul Metropolitan Government : Gold / KRW15,000,000 National Geographic Information Institute : Gold / KRW15,000,000

Financial Report

Final account settlement was done in Korean Won(KRW)

REVENUE

Registration: KRW161,493,000 Workshops: KRW41,730,000 Sponsorship: KRW213,948,000

Total: KRW417,171,000

EXPENSES

Marketing(Web site, t-shirts, programme book, delegate gifts, signage etc): KRW45,640,965 Administration(On-site registration service, credit card fees, PCO fee, exhibition booth setup): KRW94,700,735 Venue(including meals, catering for social event): KRW220,829,300

Total KRW361,171,000

for a detailed financial report of the 2015 event, please contact Sanghee Shin privately for the spreadsheet.

Suggestions http://wiki.osgeo.org/wiki/FOSS4G_2015_Lessons_Learned (work in progress)

FOSS4G 2014 Conference Report

Conference Name: FOSS4G 2014 Date: Sept 8-13, 2014 Location: Portland, OR, USA Organizing Committee Contact (including email): Darrell Fuhriman, darrell@garnix.org

General Information

Attendance

General Sessions: 870 Full Conference Equivalents Workshops: 933 half day seats Exhibition Only: N/A Social Event: 650

Conference Fees for 1 Individual

Early: USD 650 Late: USD 750

Workshops USD 100/half day USD 150/half day

Social Event Included in full registration, $65 for additional Tickets

Financial Information

Sponsorship

Please include your top 5 sponsors and their amount:

Google: Gold/ USD 15,000 Amazon: Silver/USD 7,500 CartoDB: Silver/USD 7,500 Boundless: Silver/USD 6,750 (early discount) Esri: Silver/USD 6,750 (early discount)

Financial Report

THESE ARE PRELIMINARY NUMBERS

REVENUE

Registration: USD 458,795 Workshops: USD 113,388.49 Sponsorship: USD 98,500

Total: USD 676,549.49

EXPENSES

Marketing: USD 17,700 Administration: USD 63,148 Venue: USD 357,574.10 Meals (included above) Social Event (included above) Misc. See attached report

Total USD 485,446.01

for a detailed financial report of the 2014 event, please contact Jeff McKenna privately for the spreadsheet.

Suggestions http://wiki.osgeo.org/wiki/FOSS4G_2014_Lessons_Learned (work in progress)

FOSS4G 2013 Conference Report

Conference Name: FOSS4G 2013 Date: September 17-21, 2013 Location: Nottingham, United Kingdom Organizing Committee Contact (including email): Steven Feldman (shfeldman@gmail.com)

Note: please specify the type of currency you are referring to throughout the document: UK Pounds (£) General Information

Attendance

Number of Attendees at General Sessions:

Thurs 19th - 799
Fri 20th - 797
Sat 21st - 736

Workshops:

Booked for 8 hrs - 88
Booked for 16 hrs - 99

Social Events:

Pre event Ice Breaker on 18th - 163
Gala Night on 19th - 722
Closing Party on 21st - 133

Conference Fees for 1 Individual

Conference Pass (full conference 3 days inc social event Early (rates inc UK sales tax at 20% i.e. this is what a delegate paid) = £350 Late (rates inc UK sales tax at 20% i.e. this is what a delegate paid) =£435

Single Day pass = £135/£165

Workshops (choices could be from either day) 8 hours = £60 16 hours = £120

Social Events Ice Breaker = £35 Gala Night (free with full conference pass, chargeable for day delegates £55) Closing Party = £35

Notes ¥ The prices above represent what delegates paid including UK sales tax of 20% we received 83% of these rates ¥ About 60% of delegates took advantage of early bird rates ¥ We offered accommodation in university rooms (£50) or the on site hotel (£140) and about half of the delegates booked through us. ¥ Delegates could book 8 or 16 hours of workshops and then select the sessions they wished to attend across the 2 days ¥ Most delegates booked the full conference package which included the Gala Night

Financial Information

Sponsorship

Please include your top 5 sponsors and their amount:

Ordnance Survey - Diamond - £25,000 plus sales tax UK Met Office - Diamond - £25,000 plus sales tax Google - Gold - £10,000 plus sales tax Sopra - Gold - £10,000 plus sales tax Envitia - Gold - £10,000 plus sales tax Eclipse LocationTech - Gold - £5,000 plus sales tax plus the provision of video recording staff, equipment and service for the whole of the conference

please attach the public sponsorship document (describing possible levels) See http://2013.foss4g.org/sponsorship-opportunities/sponsorship-packages/index.html

Financial Report

REVENUE

Registration (includes charges for on site accommodation) = £346,015 Workshops (income not separated and included in above but estimated at £15,000) Sponsorship = £138,694 Social Event (included in conference fee, very few bookings by day delegates)

Total = £487,709

EXPENSES

Marketing (Web site, t-shirts, programme book, delegate gifts, signage etc) = £20,102 Administration (travel, insurance registration service, credit card fees, PCO fee at 5% of costs) = £44,914 Venue (includes meals, catering for social events, on site accommodation) = £278,163 Meals (inc in venue above) Social Event (main cost was catering included in venue above) costs of entertainers = £4,785 Misc. (GeoCamp - Marquee) = £26,171 Contingency for late bills received = £3,000

Total = £377,456

Surplus = £107,252

Donations (AGI £7,500, OSGeo UK Chapter £7,500, Others £1,000) = £16,000 Returned to OSGeo Foundation = £91,252 (approx $146,000)

Notes ¥ We did not directly pay to rent the venue or the computer labs for the workshops, the charge was incorporated in the daily delegate fee which included lunches, drinks and the use of the venue. The cost per delegate per day was £57 plus sales tax) ¥ the cost per delegate for the Ice Breaker dinner and drinks was £28 ¥ The cost per delegate for the gala night dinner and drinks was £35

Suggestions

http://wiki.osgeo.org/wiki/FOSS4G_2013_Lessons_Learned Appendix C. FOSS4G 2011 Conference Report

FOSS4G 2011 Conference Report

Date: September 12-16, 2011 Location: Denver, Colorado, USA Organizing Committee Contact (including email): Peter Batty (peter.batty@gmail.com)

Note: please specify the type of currency you are referring to throughout the document: U.S. Dollars General Information

Attendance

Type Number of Attendees General Sessions 893 Workshops 482 Exhibition Only 10 Social Event 331

Conference Fees for 1 Individual

Early Late Conference Pass 499 649 Workshops 99 149 Exhibits Only Free (Booth Personnel) Free (Booth Personnel) Social Event 99 99

Financial Information

Sponsorship

Please include your top 5 sponsors and their amount:

Sponsor Name Amount/Level ESRI 30000/Platinum Radiant Blue 30000/Platinum Google 15000/Gold OpenGeo 15000/Gold Mapquest 7500/Silver

please attach the public sponsorship document (describing possible levels)

http://svn.osgeo.org/osgeo/foss4g/2011/documents/FOSS4G2011DenverSponsorship.pdf

Financial Report

ESTIMATES ONLY – FROM MAY 2011, based on 800 attendees

REVENUE Type Amount Registration 311280 Workshops 123360 Exhibits 20000 Sponsorship 100000 Social Event 43560 Other

Total 598200

EXPENSES Type Amount Marketing 11250 Administration 7500 Venue 0 – based on certain occupancy levels and food purchases Meals 157893 – in conf catering, inc. workshop days Social Event 43560 Misc. 342682 Total 562885

Suggestions

http://wiki.osgeo.org/wiki/FOSS4G_2011_Lessons_Learned

FOSSGIS 2011 Conference Report

Conference Name: FOSSGIS 2011 Date: 5. to 7. April 2011 Location: Heidelberg (Germany) Organizing Committee Contact (including email):info@fossgis.de FOSSGIS e.V., OpenStreetMap Community and Open Source Geospatial Foundation (OSGeo) in cooperation with the Department for Geoinformatic of the Geographic Institute of the University of Heidelberg

All prices in Euro €

General Information

Attendance

Type Number of Attendees General Sessions > 400 Workshops > 200 Exhibition Only

Social Event 125

if possible, please attach the full registrant list

Conference Fees for 1 Individual

Early Late Conference Pass

120 Workshops

100 Exhibits Only

Not applied Social Event

45

Financial Information

Sponsorship

Please include your top 5 sponsors and their amount:

Sponsor Name Amount/Level disy silver Omniscale silver geops silver FOSS Academy silver intevation silver GIN e.V. silver

please attach the public sponsorship document (describing possible levels)

http://www.fossgis.de/konferenz/wiki/2011#Sponsoren_.26_Aussteller http://www.fossgis.de/konferenz/wiki/2011/Sponsoren_und_Aussteller

Financial Report

REVENUE Type Amount Registration 18000 Workshops 24400 Exhibits

Sponsorship 10000 Social Event 5600 Other

Total 56000

EXPENSES Type Amount Marketing 5400 Administration 2000 Venue

Meals 10000 Social Event 5600 Misc. 2500 Total 25500

please include a more detailed financial report if possible

Suggestions

Use this space for your suggestions for future OSGeo conferences.

FOSS4G 2010 Conference Report

Conference Name: FOSS4G Barcelona Date: September 6-9, 2010 Location: Barcelona Organizing Committee Contact (including email):

Local Organizing Committee Lorenzo Becchi (Chair). Board member of the OSGeo Spanish Chapter lbecchi@osgeo.org

Jordi Guimet. Director of the Catalan SDI (IDEC) jordi.guimet@icc.cat

Irene Compte. Executive Director, Urbiotica S.L. irene@sigte.udg.es

Lluís Vicens. Geographic Information Systems and Remote Sensing Service (SIGTE) of the University of Girona lluis@sigte.udg.es

Cárol Puig. Lecture of Geomatics at Universitat Politécnica de Catalunya (UPC) carol.puig@upc.edu

Oscar Fonts. Geographic Information Research Group, Universitat Jaume I, Castelló oscar.fonts@gmail.com

Note: please specify the type of currency you are referring to throughout the document. EUROS

General Information

Attendance

Type Number of Attendees General Sessions 830 (including invited speakers, one day registrations, students and no shows (43) Workshops 282 Exhibition Only 54 Social Event (Congress dinner) 333

full registration list is available from Lorenzo Becchi

Conference Fees for 1 Individual

Early Late Conference Pass 360€ 465€ Workshops 175€ 200€ Exhibits Only Free Free Social Event 70€ 70€

Financial Information

Sponsorship

Please include your top 5 sponsors and their amount:

Sponsor Name Amount/Level Prodevelop. Integración de tecnologías 17.391€ / Platinum Autodesk 10.000€ / Gold Instituto Geográfico Nacional (IGN of Spain) 10.000€ / Gold Servicio Regional del Instituto Geográfico Nacional en Catalunya 10.000€ / Gold Google 10.000€ / Gold

please attach the public sponsorship document (describing possible levels)

http://svn.osgeo.org/osgeo/foss4g/2010/documents/sponsorship-prospectus-09122009.pdf

Financial Report

REVENUE Type Amount Registration 294.028€ Workshops 47.640€ Exhibits 99.399€ Sponsorship Included in Exhibits Social Event 21.000€ Other: Grants 4.800€ Total 458.588€ (credit card expenses deducted)

EXPENSES Type Amount Marketing (decoration, programme, etc) 40.004€ Administration (General Secretariat) 31.048€ Venue ( venue, AV, hostesses) 186.069€ Meals (included in the social program) Social Event (social program: coffee, lunch, dinner) 119.921€ Misc. 49.175€ Total 426.216€

Suggestions

http://wiki.osgeo.org/wiki/FOSS4G_2010_Lessons_Learned

FOSS4G 2009 Conference Report

Conference Name: FOSS4G 2009 Date: 20th – 23rd October 2009 Location: Sydney Convention Centre, Sydney, Australia Organizing Committee Contact (including email): Cameron Shorter (cameron.shorter@gmail.com)

Note: please specify the type of currency you are referring to throughout the document: Australian Dollar General Information

Attendance

Type Number of Attendees General Sessions 436 Workshops 189 Exhibition Only 20 (+ 8 complimentary) Social Event 190 (+10 complimentary)

if possible, please attach the full registrant list

Conference Fees for 1 Individual

Early Standard Onsite Full $725 $935 $1145 Student $460 $620 $780 Day Only $410 $570 $725 Workshop Only $375 $375 N\A Exhibit Only $350 $350 $350 Social Event $150 $150 $150

Financial Information

Sponsorship

Please include your top 5 sponsors and their amount:

Sponsor Name Amount/Level Autodesk $15,000 Ingres $15,000 OpenGeo $15,000 Australian Bureau of Meteorology $13,670 CSIRO, ESRI Inc, 52North, ERDAS, OpenGeo, latlon, Jacobs University, STFC/UCAR/Unidata, LisaSoft/Arcdec $4,000

please attach the public sponsorship document (describing possible levels)

http://2009.foss4g.org/downloads/FOSS4G_Sponsorship_Exhibition_Document.pdf

Financial Report

REVENUE Type Amount Registration 303,765 Workshops Unknown (Included in Other?) Exhibits 28,490 Sponsorship 83,734 Social Event Unknown (Included in Other?) Other 123,570 Total 539,559

EXPENSES Type Amount Marketing Approx 18,000 Administration Approx 72,000 includes (PCO fees) Venue Approx 60,770 (Including Code Sprint) Meals Approx 65, 691 (Including Code Sprint) Social Event 850 (Booking Fee) All costs paid directly by delegates Misc. Approx 52,000 (Workshops) AV & Internet

Approx 50,326

Total Fixed (267,704) Variable (177,759) Total: 445, 463

please contact Jeff McKenna to obtain a more detailed financial report of this event

Suggestions

http://wiki.osgeo.org/wiki/FOSS4G_2009_Lessons_Learned

FOSSGIS 2009 Conference Report

Conference Name: FOSSGIS 2009 Date: 17.-19. March 2009 Location: Leibnuz University Hannover Organizing Committee Contact (including email): FOSSGIS-Committee (georg.loesel@fossgis.de) http://www.fossgis.de/konferenz/wiki/Organisationsteam_2009

General Information

Attendance

Type Number of Attendees General Sessions ca. 500 Workshops ca. 250 Exhibition Only ca. 500 Social Event ca. 150

Conference Fees for 1 Individual

Early Late Conference Pass Free Free Workshops 100 Euro 100 Euro Exhibits Only Free Free Social Event 30 Euro 30 Euro

Financial Information

Sponsorship

Sponsor Name Amount/Level lat/lon GmbH 500 Euro Delphi IMM 500 Euro in medias res 500 Euro 52° North 500 Euro Andreas Hocevar 500 Euro

Financial Report

REVENUE Type Amount Registration 0.00 € Workshops 25,074.00 € Exhibits 0.00 € Sponsorship 4,000.00 € Social Event 4,350.00 € Other 20.00 € Total 33,444.00 €

EXPENSES Type Amount Marketing 1,666.20 € Administration 1,416.26 € Venue 308.80 € Personnel 1,457.19 € Meals 4,222.73 € Social Event 7,562.10 € Proceedings 2,465.75 € Misc. 869.76 €ł Total 19,968.79 €

FOSS4G 2008 Conference Report

Conference Name: FOSS4G 2008 Date: September 29 – October 4 Location: Cape Town, South Africa Organizing Committee Contact (including email): Gavin Fleming (gavinjfleming@gmail.com)

Note: please specify the type of currency you are referring to throughout the document (R = ZAR = South African Rand)

General Information

Attendance

Type Number of Attendees General Sessions 550 Workshops 270 Exhibition Only n/a (271 attended only the conference, no workshops) The exhibition was open to all registrants. Social Event 308

if possible, please attach the full registrant list

Conference Fees for 1 Individual

Early Late Conference Pass See below

Workshops

Exhibits Only

Social Event n/a R 390.00

Earlybird - conference + workshops 4900.00 (ZAR)

Earlybird - conference only 2900.00 (ZAR)

Conference + workshops 5900.00 (ZAR)

Conference only 3900.00 (ZAR)

Daily registration (1 day) 1200.00 (ZAR)

Daily registration (2 days) 2400.00 (ZAR)

Daily registration (3 days) 3600.00 (ZAR)

Half day (workshops and tech visits only) 650.00 (ZAR)

Full discount (conference only) 0.00 (ZAR)

Half discount (conference only) 1950.00 (ZAR)

Late registration (conference + workshops) 6200.00 (ZAR)

Late registration (conference only) 4100.00 (ZAR)

exhibitor pass (free) 0.00 (ZAR)

exhibitor pass (extra) 1950.00 (ZAR)

paid exhibition stand worker 1000.00 (ZAR)

Financial Information

Sponsorship

Please include your top 5 sponsors and their amount:

Sponsor Name Amount/Level Autodesk R250 000 / Platinum SITA R100 000 / Gold Google R106 000 / Silver US Army Corps of Engineers R55 000 / Silver GIMS R40 000 / Silver

both Google and US Army amounts were supposed to be R40 000 but converted to the above amounts due to the exchange rate when the payments came through.

please attach the public sponsorship document (describing possible levels) (full prospectus included)

Financial Report

REVENUE Type Amount Registration R1 868 949 Workshops (R514 750 of the total registration amount) Exhibits R362 900 Sponsorship R643 106 Social Event in/out, no profit Other GISSA provided bridging finance Total R2 874 955

EXPENSES Type Amount Marketing R56 822 Administration R393 124 Venue + meals R2 090 618

Social Event Off budget - in/out Misc. R113 258 Total R2 654 693

please include a more detailed financial report if possible (full report attached)

Suggestions

Use this space for your suggestions for future OSGeo conferences.

See http://wiki.osgeo.org/wiki/FOSS4G2008_Lessons_Learned

More at:

wiki: http://wiki.osgeo.org/wiki/Category:FOSS4G2008

website: http://foss4g2008.org

FOSSGIS 2008 Conference Report

Conference Name: FOSSGIS 08 Date: 1. bis 3. April 2008 Location: Freiburg (im Breisgau), Germany Organizing Committee Contact: FOSSGIS-Committee (georg.loesel@fossgis.de) http://www.fossgis.de/konferenz/wiki/Organisationsteam_2008

General Information

Attendance

Type Number of Attendees General Sessions > 400 Workshops 130 Exhibition Only > 400 Social Event ca. 150

Conference Fees for 1 Individual

Early Late Conference Pass Free Free Workshops 80 Euro 80 Euro Exhibits Only Free Free Social Event 20 Euro 20 Euro

Financial Information

Sponsorship

Top 5 sponsors and their amount:

Sponsor Name Amount/Level Autodesk 2500 Euro lat/lon GmbH 500 Euro regioData 500 Euro IVU Traffic Technologies 500 Euro Lehmanns Buchhandlung 500 Euro

public sponsorship document available at: http://www.osgeo.org/conference/archives/fossgis

Financial Report

REVENUE Type Amount Registration - Workshops 17,676.15 Euro Exhibits - Sponsorship 7,350.00 Euro Social Event 2,760.00 Euro Other

Total 27,786.15 Euro

EXPENSES Type Amount Marketing -7,390.5 Euro Administration

Venue -4,586.02 Euro Meals -6,945.15 Euro Social Event -4,296.8 Euro Misc. -743.25 Euro Total -23,961.72 Euro

more detailed financial report available at: http://www.osgeo.org/conference/archives/fossgis

Suggestions

Use this space for your suggestions for future OSGeo conferences.

It would very helpful to have some spreadsheet / database / Software, which helps us with the handling of participants, workshops, billings, reports etc. We actual working with some spreadsheets and a Wiki. A consistent system where we can handle all administrative stuff for the conference would be great. Do you have any suggestions or experience with system X or system Z?

I attached a spreadsheet (available at http://www.osgeo.org/conference/archives/fossgis) which reflects the changes on our bank account, I have not real “report” by click, due to the problem described above. The spreadsheet is meant to raise the transparency of our work rather than to report.

FOSS4G 2007 Conference Report

Conference: FOSS4G 2007 Date: 2007-09-24 to 2007-09-27 Location: Victoria, British Columbia, Canada Contact: Paul Ramsey (pramsey@cleverelephant.ca)

General Information

Conference documents are found at: http://www.osgeo.org/conference/archives/foss4g

Attendance

Type

of Attendees
Early Bird
Regular

Conference 254 116 138 Conference & Workshops 309 264 45 Exhibition Only N/A N/A N/A Social Event 406 N/A N/A

Note: 109 registrations were complimentary (volunteers, committee members, some plenary speakers).

Conference Fees for 1 Individual

Early Late Conference 395 CAD 565 CAD Conference & Workshops 575 CAD 820 CAD Exhibits Only N/A N/A Conference One Day 185 CAD 265 CAD Workshops Only 200 CAD 300 CAD Student Conference 225 CAD 325 CAD Student Conference & Workshops 365 CAD 485 CAD Social Event 50 CAD 50 CAD

Financial Information

Sponsorship

Sponsor Name Amount/Level Autodesk 25,000 USD GeoConnections Canada 15,000 USD Google 10,000 USD DM Solutions Group 10,000 USD Refractions Research 10,000 USD Safe Software 10,000 USD Leica Geosystems 10,000 USD Integrated Land Management Bureau 10,000 USD ESRI 5,000 USD Orkney 5,000 USD Sierra Systems 5,000 USD

Financial Report

REVENUE Type Amount Conference Registration 140,000 CAD Conference & Workshops Registration 170,000 CAD Exhibitors 8,000 USD Sponsors 115,000 USD Social Event 20,000 CAD Other N/A Total ~450,000 CAD

EXPENSES Type Amount Marketing 30,000 CAD Administration 8,000 CAD Venue 120,000 CAD Meals 108,000 CAD Management 50,000 CAD VAT 17,000 CAD Total ~330,000 CAD

detailed report compiled by the conference management company can be found at: http://www.osgeo.org/sites/osgeo.org/files/webfiles/conference/archives/foss4g/2007/foss4g2007_Final_Report_public.pdf

Suggestions

http://wiki.osgeo.org/index.php/FOSS4G2007_Lessons_Learned

FOSSGIS 2007 Conference Report

Conference Name: FOSSGIS 2007 (Freie und Open Source Software für Geoinformationssysteme) Date: 2007-03-13 to 2007-03-15 Location: Germany, Berlin, Humboldt-University, Erwin-Schrödinger Zentrum Organizing Committee Contact: FOSSGIS-Committee (georg.loesel@fossgis.de) http://www.fossgis.de/konferenz/wiki/Organisationsteam_2007

Note: the following financial numbers are in Euros

General Information

Conference documents are found at: http://www.osgeo.org/conference/archives/fossgis

Attendance

Type Number of Attendees General Sessions ~250 Workshops ~100 Exhibition Only

Social Event ~80

Conference Fees for 1 Individual (Currency €, Euro)

Early Late Conference Pass free free Workshops 80 Euro 80 Euro Exhibits Only

Social Event 20 Euro 20 Euro

Financial Information

Sponsorship Sponsor Name Amount/Level Autodesk 2500,00 Euro latlon (Bonn) 500,00 Euro Nolte 500,00 Euro GDF Hannover 250,00 Euro GIN e.V. 250,00 Euro Delphi IMM 250,00 Euro Huethig 250,00 Euro R3 GIS 250,00 Euro GDV 250,00 Euro Kreis Recklinghausen 250,00 Euro

Financial Report

REVENUE Type Amount Registration - Workshops 12.860,00 Euro Exhibits - Sponsorship 5.690,00 Euro Social Event 1.600,00 Euro Other

Total 20.150,00 Euro

EXPENSES Type Amount Marketing 1796,98 Euro Administration

Venue 874,65 Euro Meals (Including Social Event) 6499,98 Euro Social Event

Misc.

Total 0

Lot of work, mainly administration, was handled by members of different companies (MapMedia, Delphi IMM, terrestris, WhereGroup, Intevation) and organisations (GRASS-Anwender-Vereinigung GAV). This work had been substituted through naming on the sponsorship page.

FOSS4G 2006 Conference Report

Conference Name: FOSS4G 2006 Date: from 2006-09-12 to 2006-09-15 Location: Lausanne, Switzerland Organizing Committee Contact: Claude Philipona (claude.philipona@camptocamp.com)

Note: the following financial numbers are in CHF (Swiss Francs)

General Information

Attendance

Type Number of Attendees Early Number of Attendees Late General Sessions 284 245 Workshops 241 148 Exhibition Only N/A N/A Social Event 240 107

registrant list, sponsorship documents and others can be found at: http://www.osgeo.org/conference/archives/foss4g

Conference Fees for 1 Individual

Early Late Conference + Workshops CHF 300 CHF 350 Conference only CHF 250 CHF 300 Workshops only CHF 100 CHF 150 Exhibits Only free free Social Event CHF 40 CHF 100

Financial Information

Sponsorship

Sponsor Name Amount/Level Autodesk CHF 30,000 Camptocamp CHF 10,000 Tydac CHF 10,000 ERDC CHF 7,000 DM Solutions CHF 7,000

Financial Report

REVENUE Type Amount Registration CHF 95,318 Workshops CHF 34,002 Exhibits N/A included with sponsorship Sponsorship CHF 102,162 Social Event CHF 17,681 Other -- Total CHF 249,162

EXPENSES Type Amount Marketing (website, flyers, posters) CHF 16,019 Administration (student helper staff salary, credit card fees, bank fees) CHF 38,150 Venue (banners, conf. Book , badge, t-shirts, conf bag, misc. logistic) CHF 30,717 Meals (coffee break, lunch, drinks) CHF 67,707 Social Event CHF 65,832 Misc. (OSGeo Board meeting, pre-conference staff lunch, Sol Katz award, gifts, video tapes, animation, ...). CHF 18,734 Total CHF 237,159

Suggestions

• OSGeo Board meeting should be included into the RFP of the local committee. • Demo Fest not parallel to other event (conference or workshops). • Workshop price should be higher to offer better services and to give small compensation (free passes, gifts, money) to the workshop leaders. • 2 categories for sponsorship was a good idea and was well understood by the companies. • Early Social Event fees were too low. CHF 100 seems to be a good price for a social event as we offered, of course it depends on the type of social event that is organized. • Local committee should pay an organization fee to the OSGeo Foundation.

OSG 2005 Conference Report

Conference Name: OSG '05 Date: 2005-06-16 to 2005-06-18 Location: Minneapolis, MN USA Organizing Committee Contact: Steve Lime (steve.lime@state.mn.us)

Note: the following financial numbers are in US $

General Information

Attendance

Type Number of Attendees General Sessions 310 Workshops 150-200 Exhibition Only N/A Social Event 125

Conference Fees for 1 Individual

Early Late Conference Pass 175 USD 225 USD Workshops 25 USD each (inc. EOGEO) N/A Exhibits Only N/A N/A Social Event 25 USD N/A

Financial Information

Sponsorship

Sponsor Name Amount/Level Camptocamp Platinum DM Solutions Group Platinum ER Mapper Platinum Geo-Consortium Platinum US Army Corps of Engineers Unadvertised (2,500 USD I believe)

sponsorship document and others are available at: http://www.osgeo.org/conference/archives/osg05

Financial Report

REVENUE Type Amount Registration 57,000 USD including workshops Workshops

Exhibits

Sponsorship 23,000 USD Social Event

Other

Total 80,000 USD with some debt still outstanding

EXPENSES Type Amount Marketing 9,000 USD meeting materials for participants 1,500 USD keynote expenses 2,000 USD speaker gifts and door prizes Administration 3,000 USD registration costs 11,000 USD University overhead 9,000 USD staffing before and during Venue 2,500 USD Meals 38,000 USD Social Event

Misc. 1,500 USD Total 77,500 USD

FOSS/GRASS 2004 Conference Report

Conference Name: FREE AND OPEN SOURCE SOFTWARE FOR GEOINFORMATICS/ GIS - GRASS USERS CONFERENCE 2004 (FOSS/GRASS 2004) Date: 2004-09-12 to 2004-09-14 Location: Chulalongkorn University, Bankok Thailand Organizing Committee Contact: grass_uc@gisws.media.osaka-cu.ac.jp

Note: the following financial numbers are in US $

General Information

Attendance

Type Number of Attendees General Sessions 150 Workshops 150 Exhibition Only(Poster) 150 Social Event(Welcome and farewell party) 100

Conference documents (including the financial report) are found at: http://www.osgeo.org/conference/archives/grass04

Conference Fees for 1 Individual

Early Late Conference Pass 60 USD (International) 180 USD Workshops Included in registration fee Included in registration fee Exhibits Only Included in registration fee Included in registration fee Social Event Food included in registration fee, alcoholic beverages paid separately Food included in registration fee, alcoholic beverages paid separately

Financial Information

Sponsorship

Sponsor Name Amount/Level Osaka City University 2,000 USD Japan-Vietnam Geoinformatics Consortium 2,000 USD Chulalongkorn university 1,500 USD Orkney Inc. 1,000 USD

Financial Report

REVENUE Type Amount Registration 7,000 USD (Discount for host country participants and waiver for some participants) Workshops Nil Exhibits Nil Sponsorship 6,500 USD Social Event Nil Other Nil Total 13,500 USD

EXPENSES Type Amount Marketing (Poster, brochure, CD etc) 3,000 USD Administration 3,000 USD Venue 1,500 USD +In-kind support from Chulalongkron University Meals 2,000 USD Social Event Nil Misc. (Conference kit, partial support for some participants) 4,000 USD Total 13,500 USD

please include a more detailed financial report if possible (NOT AVAILABLE)

Suggestions

Use this space for your suggestions for future OSGeo conferences.

• Travel support for some participants must be considered • Reduced registration fee for students and some participants • Best Paper Award, Best Poster Award • Best Student paper, Best Student Poster Award • Attendees must be requested to fill in OSGeo membership forms and automatically become members of OSGeo

OSGIS 2004 Conference Report

Conference Name: OSGIS – Open Source GIS Conference and MapServer User Meeting
Date: 2004-06-09 to 2004-06-11
Location: Ottawa, Canada
Organizing Committee Contact: Jeff McKenna (jmckenna@gatewaygeomatics.com)

Note: the following financial numbers are in CAN $

General Information

Attendance

General Sessions: 210
Workshops: 130
Exhibition Only: 3
Social Event: 152

Conference Fees for 1 Individual

Conference Pass: (early) 315 CAD (late) 360 CAD
MapServer User Meeting only: (early) 180 CAD (late) 220 CAD
Workshops: (early) Included (late) Included
Student Pass: 90 CAD (reduced access) or 180 CAD
Exhibits Only: 20 CAD
Social Event: 1 pass included, 30 CAD extra passes

Financial Information

Sponsorship

DM Solutions Group: 15,000 CAD (platinum)
Tydac.ch: 5,000 CAD (silver)
CamptoCamp: 3,000 CAD (bronze)
GeoConnections: 3,000 CAD (bronze)

sponsorship documents and others are available at: https://svn.osgeo.org/osgeo/foss4g/2004/osgis-mum2/

Financial Report

REVENUE

Registration: 67,710 CAD
Workshops:
Exhibits: 2,500 CAD
Sponsorship: 26,000 CAD
Social Event:
Less discounts: 15,779 CAD
Total: 80,431 CAD

EXPENSES

Marketing: 15,849 CAD
Administration: 1,523 CAD
Venue: 10,510 CAD
Meals: 16,074 CAD
Social Event: 9,508 CAD
Transportation: 1,795 CAD
Event Planner: 15,000 CAD
Total: 70,259 CAD

Suggestions

we provided transportation from hotel to conference, and this is a requirement for future conferences
we gave registrants the ability to choose their top 4 workshops to attend
we made sure each night had a social event, even if it was just an arranged place to meet at after hours, and this made the conference a success (in terms of feedback)
we used a LIVECD for the Linux workshops
our downfall financially is that we started looking for sponsors too late
we had a special student registration price, and this was very popular
our venue costs were very high because we had to rent the space from the university

@@ Line 1: / Line 1: @@
 This page details all of the Conference Reports that were previously included in the FOSS4G Request for Proposals (RfP) document. It has been copied from that document and still needs a lot of formatting (I have formatted the 2014 report to provide an example). Tables have not been copied across
-Reports for 2016 need to be added
+=FOSS4G 2016 Conference Report=
-=FOSS4G 2015 Conference Report=
+Conference Name: FOSS4GBonn 2016
+Date: August 22-26, 2016
-Conference Name: FOSS4G Seoul 2015
+Location: Bonn, Germany
-Date: Sept 14-19, 2015
+Organizing Committee Contact (including email): [[User:Till Adams]], tilladams@fossgis.de
-Location: Seoul, South Korea
-Organizing Committee Contact (including email): [[User:Endofcap|Sanghee Shin]], shshin@gaia3d.com
 ==General Information==
@@ Line 14: / Line 12: @@
 ===Attendance===
-General Sessions: 562 attendees
+General Sessions: 889 attendees from 54 Countries (20% Germany, 2/3 europe, 1/3 RotW
-Workshops: 269 attendees, 379 seats
+Workshops: 400 attendees
 Exhibition Only: N/A
-Social Event: N/A(Gala Dinner was co-hosted with Smart Geospatial Expo delegates)
+Social Event: ~700
-===Conference Fees for 1 Individual===
+===Conference Fees for 1 Individual (including Gala) ===
-Early: USD440, KRW440,000
+Early: 550 €
-Late: USD550, KRW550,000
+Late: 750 €
 Workshops
-Early: USD100 or KRW100,000/half day, USD200 or KRW200,000/full day
+Early: 80€ /half day
-Late: USD100 or KRW100,000/half day, USD200 or KRW200,000/full day
+Late:  100€/half day
 Social Event
-Included in full registration, USD110 for additional Tickets
+Included in full registration, 65€ for additional Tickets
 ==Financial Information==
@@ Line 38: / Line 36: @@
 Please include your top 5 sponsors and their amount:
-Ministry of Land, Infrastructure and Transport(Korea) : Gold/ KRW15,000,000
+a : Silver (7.500€)/Boundless, Deutsche Bahn, GeoCat, Geops, Google, SourcePole
-LX Corp : Gold / KRW15,000,000
+b : Bronze (3.750€)/53north, camptocamp, cartoDB, ESRI, GeoSolutions, GISCloud, GIT, oslandia, terrestris, WhereGroup
-LH Corp : Gold / KRW15,000,000
+c : Supporter (1.500€)/EOX, Gaia3D, GeoBeyond, GeoPlace, Interactive Instruments, Intevation, planet, terranodo
-MapZen : Gold / USD15,000
+d : institutional partners (media); ESA, Fossgis, LocationTech
-Gaia3D, Inc : Gold / KRW 15,000,000
-MapBox : Gold / USD15,000
-Seoul Metropolitan Government : Gold / KRW15,000,000
-National Geographic Information Institute : Gold / KRW15,000,000
 ===Financial Report===
-Final account settlement was done in Korean Won(KRW)
+Final account settlement was done in Euros (€)
 ====REVENUE====
-Registration: KRW161,493,000
+'''Total: 98.007,03 €'''
-Workshops: KRW41,730,000
-Sponsorship: KRW213,948,000
-'''Total: KRW417,171,000'''
+====EXPENSES====
-====EXPENSES====
+Marketing(Web site, t-shirts, programme book, delegate gifts, signage etc): --
+Venue(including meals, catering for social event): --
-Marketing(Web site, t-shirts, programme book, delegate gifts, signage etc): KRW45,640,965
+'''Total --'''
-Administration(On-site registration service, credit card fees, PCO fee, exhibition booth setup): KRW94,700,735
-Venue(including meals, catering for social event): KRW220,829,300
+*for a detailed financial report of the 2016 event, please contact Till Adams privately.
-'''Total KRW361,171,000'''
+Suggestions http://wiki.osgeo.org/wiki/FOSS4G_2016_Lessons_Learned (work in progress)
-*for a detailed financial report of the 2015 event, please contact Sanghee Shin privately for the spreadsheet.
-Suggestions http://wiki.osgeo.org/wiki/FOSS4G_2015_Lessons_Learned (work in progress)
-=FOSS4G 2014 Conference Report=
+=FOSS4G 2015 Conference Report=
-Conference Name: FOSS4G 2014
+Conference Name: FOSS4G Seoul 2015
-Date: Sept 8-13, 2014
+Date: Sept 14-19, 2015
-Location: Portland, OR, USA
+Location: Seoul, South Korea
-Organizing Committee Contact (including email): Darrell Fuhriman, darrell@garnix.org
+Organizing Committee Contact (including email): [[User:Endofcap|Sanghee Shin]], shshin@gaia3d.com
 ==General Information==
@@ Line 82: / Line 73: @@
 ===Attendance===
-General Sessions: 870 Full Conference Equivalents
+General Sessions: 562 attendees
-Workshops: 933 half day seats
+Workshops: 269 attendees, 379 seats
 Exhibition Only: N/A
-Social Event: 650
+Social Event: N/A(Gala Dinner was co-hosted with Smart Geospatial Expo delegates)
 ===Conference Fees for 1 Individual===
-Early: USD 650
+Early: USD440, KRW440,000
-Late: USD 750
+Late: USD550, KRW550,000
 Workshops
-USD 100/half day
+Early: USD100 or KRW100,000/half day, USD200 or KRW200,000/full day
-USD 150/half day
+Late: USD100 or KRW100,000/half day, USD200 or KRW200,000/full day
 Social Event
-Included in full registration, $65 for additional Tickets
+Included in full registration, USD110 for additional Tickets
 ==Financial Information==
@@ Line 106: / Line 97: @@
 Please include your top 5 sponsors and their amount:
-Google: Gold/ USD 15,000
+Ministry of Land, Infrastructure and Transport(Korea) : Gold/ KRW15,000,000
-Amazon: Silver/USD 7,500
+LX Corp : Gold / KRW15,000,000
-CartoDB: Silver/USD 7,500
+LH Corp : Gold / KRW15,000,000
-Boundless: Silver/USD 6,750 (early discount)
+MapZen : Gold / USD15,000
-Esri: Silver/USD 6,750 (early discount)
+Gaia3D, Inc : Gold / KRW 15,000,000
+MapBox : Gold / USD15,000
+Seoul Metropolitan Government : Gold / KRW15,000,000
+National Geographic Information Institute : Gold / KRW15,000,000
 ===Financial Report===
-THESE ARE PRELIMINARY NUMBERS
+Final account settlement was done in Korean Won(KRW)
 ====REVENUE====
-Registration: USD 458,795
+Registration: KRW161,493,000
-Workshops: USD 113,388.49
+Workshops: KRW41,730,000
-Sponsorship: USD 98,500
+Sponsorship: KRW213,948,000
-'''Total: USD 676,549.49 '''
+'''Total: KRW417,171,000'''
 ====EXPENSES====
-Marketing: USD 17,700
+Marketing(Web site, t-shirts, programme book, delegate gifts, signage etc): KRW45,640,965
-Administration: USD 63,148
+Administration(On-site registration service, credit card fees, PCO fee, exhibition booth setup): KRW94,700,735
-Venue: USD 357,574.10
+Venue(including meals, catering for social event): KRW220,829,300
-Meals (included above)
-Social Event (included above)
-Misc. See attached report
-'''Total USD 485,446.01'''
+'''Total KRW361,171,000'''
-*for a detailed financial report of the 2014 event, please contact Jeff McKenna privately for the spreadsheet.
+*for a detailed financial report of the 2015 event, please contact Sanghee Shin privately for the spreadsheet.
-Suggestions http://wiki.osgeo.org/wiki/FOSS4G_2014_Lessons_Learned (work in progress)
+Suggestions http://wiki.osgeo.org/wiki/FOSS4G_2015_Lessons_Learned (work in progress)
+=FOSS4G 2014 Conference Report=
-=FOSS4G 2013 Conference Report=
+Conference Name: FOSS4G 2014
+Date: Sept 8-13, 2014
+Location: Portland, OR, USA
+Organizing Committee Contact (including email): Darrell Fuhriman, darrell@garnix.org
-Conference Name: FOSS4G 2013
+==General Information==
-Date:  September 17-21, 2013
-Location: Nottingham, United Kingdom
-Organizing Committee Contact (including email): Steven Feldman (shfeldman@gmail.com)
-Note: please specify the type of currency you are referring to throughout the document: UK Pounds (£)
+===Attendance===
-General Information
-==Attendance==
+General Sessions: 870 Full Conference Equivalents
+Workshops: 933 half day seats
+Exhibition Only: N/A
+Social Event: 650
-Number of Attendees at General Sessions:
-* Thurs 19th - 799
-* Fri 20th - 797
-* Sat 21st - 736
-Workshops:
+===Conference Fees for 1 Individual===
-* Booked for 8 hrs - 88
-* Booked for 16 hrs - 99
-Social Events:
+Early: USD 650
-* Pre event Ice Breaker on 18th - 163
+Late: USD 750
-* Gala Night on 19th - 722
-* Closing Party on 21st - 133
+Workshops
+USD 100/half day
+USD 150/half day
-==Conference Fees for 1 Individual==
+Social Event
+Included in full registration, $65 for additional Tickets
-Conference Pass (full conference 3 days inc social event
+==Financial Information==
-Early (rates inc UK sales tax at 20% i.e. this is what a delegate paid) = £350
-Late (rates inc UK sales tax at 20% i.e. this is what a delegate paid) =£435
-Single Day pass = £135/£165
+===Sponsorship===
-Workshops (choices could be from either day)
+Please include your top 5 sponsors and their amount:
-hours = £60
-hours = £120
-Social Events
+Google: Gold/ USD 15,000
-Ice Breaker = £35
+Amazon: Silver/USD 7,500
-Gala Night (free with full conference pass, chargeable for day delegates £55)
+CartoDB: Silver/USD 7,500
-Closing Party = £35
+Boundless: Silver/USD 6,750 (early discount)
+Esri: Silver/USD 6,750 (early discount)
+===Financial Report===
-Notes
+THESE ARE PRELIMINARY NUMBERS
-¥	The prices above represent what delegates paid including UK sales tax of 20% we received 83% of these rates
-¥	About 60% of delegates took advantage of early bird rates
-¥	We offered accommodation in university rooms (£50) or the on site hotel (£140) and about half of the delegates booked through us.
-¥	Delegates could book 8 or 16 hours of workshops and then select the sessions they wished to attend across the 2 days
-¥	Most delegates booked the full conference package which included the Gala Night
+====REVENUE====
-=Financial Information=
+Registration: USD 458,795
+Workshops: USD 113,388.49
+Sponsorship: USD 98,500
-==Sponsorship==
+'''Total: USD 676,549.49 '''
-Please include your top 5 sponsors and their amount:
+====EXPENSES====
-Ordnance Survey - Diamond - £25,000 plus sales tax
+Marketing: USD 17,700
-UK Met Office - Diamond - £25,000 plus sales tax
+Administration: USD 63,148
-Google - Gold - £10,000 plus sales tax
+Venue: USD 357,574.10
-Sopra - Gold - £10,000 plus sales tax
+Meals (included above)
-Envitia - Gold - £10,000 plus sales tax
+Social Event (included above)
-Eclipse LocationTech - Gold - £5,000 plus sales tax plus the provision of video recording staff, equipment and service for the whole of the conference
+Misc. See attached report
-*please attach the public sponsorship document (describing possible levels) See http://2013.foss4g.org/sponsorship-opportunities/sponsorship-packages/index.html
+'''Total USD 485,446.01'''
-==Financial Report==
+*for a detailed financial report of the 2014 event, please contact Jeff McKenna privately for the spreadsheet.
-===REVENUE===
+Suggestions http://wiki.osgeo.org/wiki/FOSS4G_2014_Lessons_Learned (work in progress)
-Registration (includes charges for on site accommodation) = £346,015
-Workshops (income not separated and included in above but estimated at £15,000)
-Sponsorship = £138,694
-Social Event (included in conference fee, very few bookings by day delegates)
-'''Total = £487,709'''
+=FOSS4G 2013 Conference Report=
-===EXPENSES===
+Conference Name: FOSS4G 2013
+Date:  September 17-21, 2013
+Location: Nottingham, United Kingdom
+Organizing Committee Contact (including email): Steven Feldman (shfeldman@gmail.com)
-Marketing (Web site, t-shirts, programme book, delegate gifts, signage etc) = £20,102
+Note: please specify the type of currency you are referring to throughout the document: UK Pounds (£)
-Administration (travel, insurance registration service, credit card fees, PCO fee at 5% of costs) = £44,914
+General Information
-Venue (includes meals, catering for social events, on site accommodation) = £278,163
-Meals (inc in venue above)
-Social Event (main cost was catering included in venue above) costs of entertainers = £4,785
-Misc. (GeoCamp - Marquee) = £26,171
-Contingency for late bills received = £3,000
-'''Total = £377,456'''
+==Attendance==
-'''Surplus = £107,252'''
+Number of Attendees at General Sessions:
+* Thurs 19th - 799
+* Fri 20th - 797
+* Sat 21st - 736
-Donations (AGI £7,500, OSGeo UK Chapter £7,500, Others £1,000) = £16,000
+Workshops:
-Returned to OSGeo Foundation = £91,252 (approx $146,000)
+* Booked for 8 hrs - 88
+* Booked for 16 hrs - 99
-Notes
+Social Events:
-¥	We did not directly pay to rent the venue or the computer labs for the workshops, the charge was incorporated in the daily delegate fee which included lunches, drinks and the use of the venue. The cost per delegate per day was £57 plus sales tax)
+* Pre event Ice Breaker on 18th - 163
-¥	the cost per delegate for the Ice Breaker dinner and drinks  was £28
+* Gala Night on 19th - 722
-¥	The cost per delegate for the gala night dinner and drinks was £35
+* Closing Party on 21st - 133
-Suggestions
-http://wiki.osgeo.org/wiki/FOSS4G_2013_Lessons_Learned
+==Conference Fees for 1 Individual==
-Appendix C. FOSS4G 2011 Conference Report
-=FOSS4G 2011 Conference Report=
+Conference Pass (full conference 3 days inc social event
-Date:  September 12-16, 2011
+Early (rates inc UK sales tax at 20% i.e. this is what a delegate paid) = £350
-Location: Denver, Colorado, USA
+Late (rates inc UK sales tax at 20% i.e. this is what a delegate paid) =£435
-Organizing Committee Contact (including email): Peter Batty (peter.batty@gmail.com)
-Note: please specify the type of currency you are referring to throughout the document: U.S. Dollars
+Single Day pass = £135/£165
-General Information
+Workshops (choices could be from either day)
+hours = £60
+hours = £120
-Attendance
+Social Events
+Ice Breaker = £35
+Gala Night (free with full conference pass, chargeable for day delegates £55)
+Closing Party = £35
-Type
-Number of Attendees
-General Sessions
-Workshops
-Exhibition Only
-Social Event
+Notes
+¥	The prices above represent what delegates paid including UK sales tax of 20% we received 83% of these rates
+¥	About 60% of delegates took advantage of early bird rates
+¥	We offered accommodation in university rooms (£50) or the on site hotel (£140) and about half of the delegates booked through us.
+¥	Delegates could book 8 or 16 hours of workshops and then select the sessions they wished to attend across the 2 days
+¥	Most delegates booked the full conference package which included the Gala Night
-Conference Fees for 1 Individual
+== Financial Information ==
+=== Sponsorship ===
-Early
+Please include your top 5 sponsors and their amount:
-Late
-Conference Pass
-Workshops
-Exhibits Only
-Free (Booth Personnel)
-Free (Booth Personnel)
-Social Event
+Ordnance Survey - Diamond - £25,000 plus sales tax
+UK Met Office - Diamond - £25,000 plus sales tax
+Google - Gold - £10,000 plus sales tax
+Sopra - Gold - £10,000 plus sales tax
+Envitia - Gold - £10,000 plus sales tax
+Eclipse LocationTech - Gold - £5,000 plus sales tax plus the provision of video recording staff, equipment and service for the whole of the conference
+*please attach the public sponsorship document (describing possible levels) See http://2013.foss4g.org/sponsorship-opportunities/sponsorship-packages/index.html
+=== Financial Report ===
+==== REVENUE ====
+Registration (includes charges for on site accommodation) = £346,015
+Workshops (income not separated and included in above but estimated at £15,000)
+Sponsorship = £138,694
+Social Event (included in conference fee, very few bookings by day delegates)
+'''Total = £487,709'''
+==== EXPENSES ====
+Marketing (Web site, t-shirts, programme book, delegate gifts, signage etc) = £20,102
+Administration (travel, insurance registration service, credit card fees, PCO fee at 5% of costs) = £44,914
+Venue (includes meals, catering for social events, on site accommodation) = £278,163
+Meals (inc in venue above)
+Social Event (main cost was catering included in venue above) costs of entertainers = £4,785
+Misc. (GeoCamp - Marquee) = £26,171
+Contingency for late bills received = £3,000
+'''Total = £377,456'''
+'''Surplus = £107,252'''
-Financial Information
+Donations (AGI £7,500, OSGeo UK Chapter £7,500, Others £1,000) = £16,000
+Returned to OSGeo Foundation = £91,252 (approx $146,000)
+Notes
+¥	We did not directly pay to rent the venue or the computer labs for the workshops, the charge was incorporated in the daily delegate fee which included lunches, drinks and the use of the venue. The cost per delegate per day was £57 plus sales tax)
+¥	the cost per delegate for the Ice Breaker dinner and drinks  was £28
+¥	The cost per delegate for the gala night dinner and drinks was £35
-Sponsorship
+Suggestions
-Please include your top 5 sponsors and their amount:
+http://wiki.osgeo.org/wiki/FOSS4G_2013_Lessons_Learned
+Appendix C. FOSS4G 2011 Conference Report
-Sponsor Name
+=FOSS4G 2011 Conference Report=
-Amount/Level
+Date:  September 12-16, 2011
-ESRI
+Location: Denver, Colorado, USA
-/Platinum
+Organizing Committee Contact (including email): Peter Batty (peter.batty@gmail.com)
-Radiant Blue
-/Platinum
-Google
-/Gold
-OpenGeo
-/Gold
-Mapquest
-/Silver
-*please attach the public sponsorship document (describing possible levels)
+Note: please specify the type of currency you are referring to throughout the document: U.S. Dollars
+General Information
-http://svn.osgeo.org/osgeo/foss4g/2011/documents/FOSS4G2011DenverSponsorship.pdf
+Attendance
+Type
+Number of Attendees
+General Sessions
+Workshops
+Exhibition Only
+Social Event
+Conference Fees for 1 Individual
+Early
+Late
+Conference Pass
+Workshops
+Exhibits Only
+Free (Booth Personnel)
+Free (Booth Personnel)
+Social Event
-Financial Report
-ESTIMATES ONLY – FROM MAY 2011, based on 800 attendees
-REVENUE
-Type
-Amount
-Registration
-Workshops
-Exhibits
-Sponsorship
-Social Event
-Other
-Total
-EXPENSES
-Type
-Amount
-Marketing
-Administration
-Venue
-– based on certain occupancy levels and food purchases
-Meals
-– in conf catering, inc. workshop days
-Social Event
-Misc.
-Total
-Suggestions
-http://wiki.osgeo.org/wiki/FOSS4G_2011_Lessons_Learned
-=FOSSGIS 2011 Conference Report=
-Conference Name: FOSSGIS 2011
-Date: 5. to 7. April 2011
-Location: Heidelberg (Germany)
-Organizing Committee Contact (including email):info@fossgis.de
-FOSSGIS e.V., OpenStreetMap Community and Open Source Geospatial Foundation (OSGeo) in cooperation with the Department for Geoinformatic of the Geographic Institute of the University of Heidelberg
-All prices in Euro €
+Financial Information
-General Information
+Sponsorship
-Attendance
+Please include your top 5 sponsors and their amount:
-Type
+Sponsor Name
-Number of Attendees
+Amount/Level
-General Sessions
+ESRI
-> 400
+/Platinum
-Workshops
+Radiant Blue
-> 200
+/Platinum
-Exhibition Only
+Google
+/Gold
+OpenGeo
+/Gold
+Mapquest
+/Silver
+*please attach the public sponsorship document (describing possible levels)
-Social Event
+http://svn.osgeo.org/osgeo/foss4g/2011/documents/FOSS4G2011DenverSponsorship.pdf
-*if possible, please attach the full registrant list
-Conference Fees for 1 Individual
-Early
-Late
-Conference Pass
-Workshops
-Exhibits Only
-Not applied
-Social Event
@@ Line 426: / Line 389: @@
+Financial Report
+ESTIMATES ONLY – FROM MAY 2011, based on 800 attendees
+REVENUE
+Type
+Amount
+Registration
+Workshops
+Exhibits
+Sponsorship
+Social Event
+Other
+Total
+EXPENSES
+Type
+Amount
+Marketing
+Administration
+Venue
+– based on certain occupancy levels and food purchases
+Meals
+– in conf catering, inc. workshop days
+Social Event
+Misc.
+Total
+Suggestions
-Financial Information
+http://wiki.osgeo.org/wiki/FOSS4G_2011_Lessons_Learned
-Sponsorship
-Please include your top 5 sponsors and their amount:
+=FOSSGIS 2011 Conference Report=
-Sponsor Name
+Conference Name: FOSSGIS 2011
-Amount/Level
+Date: 5. to 7. April 2011
-disy
+Location: Heidelberg (Germany)
-silver
+Organizing Committee Contact (including email):info@fossgis.de
-Omniscale
+FOSSGIS e.V., OpenStreetMap Community and Open Source Geospatial Foundation (OSGeo) in cooperation with the Department for Geoinformatic of the Geographic Institute of the University of Heidelberg
-silver
-geops
-silver
-FOSS Academy
-silver
-intevation
-silver
-GIN e.V.
-silver
-*please attach the public sponsorship document (describing possible levels)
+All prices in Euro €
-http://www.fossgis.de/konferenz/wiki/2011#Sponsoren_.26_Aussteller
-http://www.fossgis.de/konferenz/wiki/2011/Sponsoren_und_Aussteller
+General Information
-Financial Report
+Attendance
-REVENUE
 Type
-Amount
+Number of Attendees
-Registration
+General Sessions
+> 400
 Workshops
+> 200
-Exhibits
+Exhibition Only
-Sponsorship
+Social Event
-Social Event
-Other
-Total
+*if possible, please attach the full registrant list
-EXPENSES
+Conference Fees for 1 Individual
-Type
-Amount
-Marketing
-Administration
-Venue
-Meals
-Social Event
-Misc.
-Total
-*please include a more detailed financial report if possible
+Early
+Late
+Conference Pass
-Suggestions
+Workshops
-Use this space for your suggestions for future OSGeo conferences.
+Exhibits Only
+Not applied
+Social Event
-=FOSS4G 2010 Conference Report=
-Conference Name: FOSS4G Barcelona
-Date: September 6-9, 2010
-Location: Barcelona
-Organizing Committee Contact (including email):
-Local Organizing Committee
-Lorenzo Becchi (Chair). Board member of the OSGeo Spanish Chapter
-lbecchi@osgeo.org
-Jordi Guimet. Director of the Catalan SDI (IDEC)
-jordi.guimet@icc.cat
-Irene Compte. Executive Director, Urbiotica S.L.
-irene@sigte.udg.es
-Lluís Vicens. Geographic Information Systems and Remote Sensing Service (SIGTE) of the University of Girona
-lluis@sigte.udg.es
-Cárol Puig. Lecture of Geomatics at Universitat Politécnica de Catalunya (UPC)
-carol.puig@upc.edu
-Oscar Fonts. Geographic Information Research Group, Universitat Jaume I, Castelló
-oscar.fonts@gmail.com
-Note: please specify the type of currency you are referring to throughout the document. EUROS
-General Information
-Attendance
+Financial Information
-Type
+Sponsorship
-Number of Attendees
-General Sessions
-(including invited speakers, one day registrations, students and no shows (43)
-Workshops
-Exhibition Only
-Social Event (Congress dinner)
-*full registration list is available from Lorenzo Becchi
+Please include your top 5 sponsors and their amount:
+Sponsor Name
+Amount/Level
+disy
+silver
+Omniscale
+silver
+geops
+silver
+FOSS Academy
+silver
+intevation
+silver
+GIN e.V.
+silver
-Conference Fees for 1 Individual
+*please attach the public sponsorship document (describing possible levels)
+http://www.fossgis.de/konferenz/wiki/2011#Sponsoren_.26_Aussteller
+http://www.fossgis.de/konferenz/wiki/2011/Sponsoren_und_Aussteller
+Financial Report
-Early
+REVENUE
-Late
+Type
-Conference Pass
+Amount
-€
+Registration
-€
 Workshops
-€
-€
+Exhibits
-Exhibits Only
-Free
+Sponsorship
-Free
 Social Event
-€
-€
+Other
+Total
-Financial Information
+EXPENSES
+Type
+Amount
+Marketing
+Administration
+Venue
+Meals
+Social Event
+Misc.
+Total
+*please include a more detailed financial report if possible
+Suggestions
-Sponsorship
+Use this space for your suggestions for future OSGeo conferences.
-Please include your top 5 sponsors and their amount:
-Sponsor Name
+=FOSS4G 2010 Conference Report=
-Amount/Level
-Prodevelop. Integración de tecnologías
+Conference Name: FOSS4G Barcelona
-.391€ / Platinum
+Date: September 6-9, 2010
-Autodesk
+Location: Barcelona
-.000€ / Gold
+Organizing Committee Contact (including email):
-Instituto Geográfico Nacional (IGN of Spain)
-.000€ / Gold
-Servicio Regional del Instituto Geográfico Nacional en Catalunya
-.000€ / Gold
-Google
-.000€ / Gold
-*please attach the public sponsorship document (describing possible levels)
+Local Organizing Committee
+Lorenzo Becchi (Chair). Board member of the OSGeo Spanish Chapter
+lbecchi@osgeo.org
-http://svn.osgeo.org/osgeo/foss4g/2010/documents/sponsorship-prospectus-09122009.pdf
+Jordi Guimet. Director of the Catalan SDI (IDEC)
+jordi.guimet@icc.cat
-Financial Report
+Irene Compte. Executive Director, Urbiotica S.L.
+irene@sigte.udg.es
-REVENUE
+Lluís Vicens. Geographic Information Systems and Remote Sensing Service (SIGTE) of the University of Girona
-Type
+lluis@sigte.udg.es
-Amount
-Registration
+Cárol Puig. Lecture of Geomatics at Universitat Politécnica de Catalunya (UPC)
-.028€
+carol.puig@upc.edu
-Workshops
-.640€
+Oscar Fonts. Geographic Information Research Group, Universitat Jaume I, Castelló
-Exhibits
+oscar.fonts@gmail.com
-.399€
-Sponsorship
+Note: please specify the type of currency you are referring to throughout the document. EUROS
-Included in Exhibits
-Social Event
+General Information
-.000€
-Other: Grants
+Attendance
-.800€
-Total
-.588€ (credit card expenses deducted)
-EXPENSES
 Type
-Amount
+Number of Attendees
-Marketing (decoration, programme, etc)
+General Sessions
-.004€
+(including invited speakers, one day registrations, students and no shows (43)
-Administration (General Secretariat)
+Workshops
-.048€
-Venue ( venue, AV, hostesses)
+Exhibition Only
-.069€
-Meals
+Social Event (Congress dinner)
-(included in the social program)
-Social Event (social program: coffee, lunch, dinner)
-.921€
-Misc.
-.175€
-Total
-.216€
+*full registration list is available from Lorenzo Becchi
-Suggestions
-http://wiki.osgeo.org/wiki/FOSS4G_2010_Lessons_Learned
+Conference Fees for 1 Individual
-=FOSS4G 2009 Conference Report=
-Conference Name: FOSS4G 2009
+Early
-Date:  20th – 23rd October 2009
+Late
-Location: Sydney Convention Centre, Sydney, Australia
+Conference Pass
-Organizing Committee Contact (including email): Cameron Shorter (cameron.shorter@gmail.com)
+€
+€
-Note: please specify the type of currency you are referring to throughout the document: Australian Dollar
-General Information
-Attendance
-Type
-Number of Attendees
-General Sessions
 Workshops
+€
-Exhibition Only
+€
-(+ 8 complimentary)
+Exhibits Only
+Free
+Free
 Social Event
-(+10 complimentary)
+€
+€
-*if possible, please attach the full registrant list
-Conference Fees for 1 Individual
+Financial Information
-Early
-Standard
-Onsite
-Full
-$725
-$935
-$1145
-Student
-$460
-$620
-$780
-Day Only
-$410
-$570
-$725
-Workshop Only
-$375
-$375
-N\A
-Exhibit Only
-$350
-$350
-$350
-Social Event
-$150
-$150
-$150
+Sponsorship
+Please include your top 5 sponsors and their amount:
+Sponsor Name
+Amount/Level
+Prodevelop. Integración de tecnologías
+.391€ / Platinum
+Autodesk
+.000€ / Gold
+Instituto Geográfico Nacional (IGN of Spain)
+.000€ / Gold
+Servicio Regional del Instituto Geográfico Nacional en Catalunya
+.000€ / Gold
+Google
+.000€ / Gold
+*please attach the public sponsorship document (describing possible levels)
+http://svn.osgeo.org/osgeo/foss4g/2010/documents/sponsorship-prospectus-09122009.pdf
+Financial Report
+REVENUE
+Type
+Amount
-Financial Information
+Registration
+.028€
+Workshops
+.640€
+Exhibits
+.399€
 Sponsorship
+Included in Exhibits
+Social Event
+.000€
+Other: Grants
+.800€
+Total
+.588€ (credit card expenses deducted)
-Please include your top 5 sponsors and their amount:
+EXPENSES
-Sponsor Name
-Amount/Level
-Autodesk
-$15,000
-Ingres
-$15,000
-OpenGeo
-$15,000
-Australian Bureau of Meteorology
-$13,670
-CSIRO, ESRI Inc, 52North, ERDAS, OpenGeo, latlon, Jacobs University, STFC/UCAR/Unidata, LisaSoft/Arcdec
-$4,000
-*please attach the public sponsorship document (describing possible levels)
-http://2009.foss4g.org/downloads/FOSS4G_Sponsorship_Exhibition_Document.pdf
-Financial Report
-REVENUE
 Type
 Amount
-Registration
+Marketing (decoration, programme, etc)
-,765
+.004€
-Workshops
+Administration (General Secretariat)
- Unknown  (Included in Other?)
+.048€
-Exhibits
+Venue ( venue, AV, hostesses)
-,490
+.069€
-Sponsorship
+Meals
-,734
+(included in the social program)
-Social Event
+Social Event (social program: coffee, lunch, dinner)
- Unknown  (Included in Other?)
+.921€
-Other
+Misc.
-,570
+.175€
 Total
-,559
+.216€
+Suggestions
+http://wiki.osgeo.org/wiki/FOSS4G_2010_Lessons_Learned
-EXPENSES
-Type
-Amount
-Marketing
-  Approx 18,000
-Administration
-  Approx 72,000 includes (PCO fees)
-Venue
-  Approx 60,770 (Including Code Sprint)
-Meals
-  Approx 65, 691 (Including Code Sprint)
-Social Event
-(Booking Fee) All costs paid directly by delegates
-Misc.
- Approx 52,000 (Workshops)
-AV & Internet
- Approx 50,326
-Total
-Fixed (267,704) Variable (177,759) Total: 445, 463
-*please contact Jeff McKenna to obtain a more detailed financial report of this event
+=FOSS4G 2009 Conference Report=
-Suggestions
+Conference Name: FOSS4G 2009
+Date:  20th – 23rd October 2009
+Location: Sydney Convention Centre, Sydney, Australia
+Organizing Committee Contact (including email): Cameron Shorter (cameron.shorter@gmail.com)
-http://wiki.osgeo.org/wiki/FOSS4G_2009_Lessons_Learned
+Note: please specify the type of currency you are referring to throughout the document: Australian Dollar
+General Information
-=FOSSGIS 2009 Conference Report=
+Attendance
-Conference Name: FOSSGIS 2009
-Date: 17.-19. March 2009
-Location: Leibnuz University Hannover
-Organizing Committee Contact (including email): FOSSGIS-Committee (georg.loesel@fossgis.de)
-http://www.fossgis.de/konferenz/wiki/Organisationsteam_2009
-General Information
-Attendance
 Type
 Number of Attendees
 General Sessions
-ca. 500
 Workshops
-ca. 250
 Exhibition Only
-ca. 500
+(+ 8 complimentary)
 Social Event
-ca. 150
+(+10 complimentary)
+*if possible, please attach the full registrant list
 Conference Fees for 1 Individual
@@ Line 799: / Line 724: @@
 Early
-Late
+Standard
-Conference Pass
+Onsite
-Free
+Full
-Free
+$725
-Workshops
+$935
-Euro
+$1145
-Euro
+Student
-Exhibits Only
+$460
-Free
+$620
-Free
+$780
+Day Only
+$410
+$570
+$725
+Workshop Only
+$375
+$375
+N\A
+Exhibit Only
+$350
+$350
+$350
 Social Event
-Euro
+$150
-Euro
+$150
+$150
@@ Line 822: / Line 760: @@
+Financial Information
+Sponsorship
+Please include your top 5 sponsors and their amount:
+Sponsor Name
+Amount/Level
+Autodesk
+$15,000
+Ingres
+$15,000
+OpenGeo
+$15,000
+Australian Bureau of Meteorology
+$13,670
+CSIRO, ESRI Inc, 52North, ERDAS, OpenGeo, latlon, Jacobs University, STFC/UCAR/Unidata, LisaSoft/Arcdec
+$4,000
+*please attach the public sponsorship document (describing possible levels)
-Financial Information
+http://2009.foss4g.org/downloads/FOSS4G_Sponsorship_Exhibition_Document.pdf
-Sponsorship
-Sponsor Name
-Amount/Level
-lat/lon GmbH
-Euro
-Delphi IMM
-Euro
-in medias res
-Euro
-° North
-Euro
-Andreas Hocevar
-Euro
 Financial Report
@@ Line 851: / Line 789: @@
 Amount
 Registration
-.00 €
+,765
 Workshops
-,074.00 €
+ Unknown  (Included in Other?)
 Exhibits
-.00 €
+,490
 Sponsorship
-,000.00 €
+,734
 Social Event
-,350.00 €
+ Unknown  (Included in Other?)
 Other
-.00 €
+,570
 Total
-,444.00 €
+,559
 EXPENSES
@@ Line 869: / Line 807: @@
 Amount
 Marketing
-,666.20 €
+  Approx 18,000
 Administration
-,416.26 €
+  Approx 72,000 includes (PCO fees)
 Venue
-.80 €
+  Approx 60,770 (Including Code Sprint)
-Personnel
-,457.19 €
 Meals
-,222.73 €
+  Approx 65, 691 (Including Code Sprint)
 Social Event
-,562.10 €
+(Booking Fee) All costs paid directly by delegates
-Proceedings
-,465.75 €
 Misc.
-.76 €ł
+ Approx 52,000 (Workshops)
+AV & Internet
+ Approx 50,326
 Total
-,968.79 €
+Fixed (267,704) Variable (177,759) Total: 445, 463
+*please contact Jeff McKenna to obtain a more detailed financial report of this event
+Suggestions
-=FOSS4G 2008 Conference Report=
+http://wiki.osgeo.org/wiki/FOSS4G_2009_Lessons_Learned
+=FOSSGIS 2009 Conference Report=
-Conference Name: FOSS4G 2008
+Conference Name: FOSSGIS 2009
-Date: September 29 – October 4
+Date: 17.-19. March 2009
-Location: Cape Town, South Africa
+Location: Leibnuz University Hannover
-Organizing Committee Contact (including email): Gavin Fleming (gavinjfleming@gmail.com)
+Organizing Committee Contact (including email): FOSSGIS-Committee (georg.loesel@fossgis.de)
+http://www.fossgis.de/konferenz/wiki/Organisationsteam_2009
-Note: please specify the type of currency you are referring to throughout the document
-(R = ZAR = South African Rand)
 General Information
@@ Line 905: / Line 845: @@
 Number of Attendees
 General Sessions
+ca. 500
 Workshops
+ca. 250
 Exhibition Only
-n/a (271 attended only the conference, no workshops) The exhibition was open to all registrants.
+ca. 500
 Social Event
+ca. 150
-*if possible, please attach the full registrant list
 Conference Fees for 1 Individual
@@ Line 921: / Line 860: @@
 Late
 Conference Pass
-See below
+Free
+Free
+Workshops
+Euro
+Euro
+Exhibits Only
+Free
+Free
+Social Event
+Euro
+Euro
-Workshops
-Exhibits Only
-Social Event
-n/a
-R 390.00
-Earlybird - conference + workshops  	4900.00 (ZAR)
-Earlybird - conference only 	2900.00 (ZAR)
-Conference + workshops 	5900.00 (ZAR)
-Conference only 	3900.00 (ZAR)
-Daily registration (1 day) 	1200.00 (ZAR)
-Daily registration (2 days) 	2400.00 (ZAR)
-Daily registration (3 days) 	3600.00 (ZAR)
-Half day (workshops and tech visits only) 	650.00 (ZAR)
-Full discount (conference only) 	0.00 (ZAR)
-Half discount (conference only) 	1950.00 (ZAR)
-Late registration (conference + workshops) 	6200.00 (ZAR)
-Late registration (conference only) 	4100.00 (ZAR)
-exhibitor pass (free) 	0.00 (ZAR)
-exhibitor pass (extra) 	1950.00 (ZAR)
-paid exhibition stand worker 	1000.00 (ZAR)
 Financial Information
 Sponsorship
-Please include your top 5 sponsors and their amount:
 Sponsor Name
 Amount/Level
-Autodesk
+lat/lon GmbH
-R250 000 / Platinum
+Euro
-SITA
+Delphi IMM
-R100 000 / Gold
+Euro
-Google
+in medias res
-R106 000 / Silver
+Euro
-US Army Corps of Engineers
+° North
-R55 000 / Silver
+Euro
-GIMS
+Andreas Hocevar
-R40 000 / Silver
+Euro
-* both Google and US Army amounts were supposed to be R40 000 but converted to the above amounts due to the exchange rate when the payments came through.
-*please attach the public sponsorship document (describing possible levels) (full prospectus included)
 Financial Report
@@ Line 991: / Line 910: @@
 Amount
 Registration
-R1 868 949
+.00 €
 Workshops
-(R514 750 of the total registration amount)
+,074.00 €
 Exhibits
-R362 900
+.00 €
 Sponsorship
-R643 106
+,000.00 €
 Social Event
-in/out, no profit
+,350.00 €
 Other
-GISSA provided bridging finance
+.00 €
 Total
-R2 874 955
+,444.00 €
 EXPENSES
@@ Line 1,009: / Line 928: @@
 Amount
 Marketing
-R56 822
+,666.20 €
 Administration
-R393 124
+,416.26 €
-Venue + meals
+Venue
-R2 090 618
+.80 €
+Personnel
+,457.19 €
+Meals
+,222.73 €
 Social Event
-Off budget - in/out
+,562.10 €
+Proceedings
+,465.75 €
 Misc.
-R113 258
+.76 €ł
 Total
-R2 654 693
+,968.79 €
-*please include a more detailed financial report if possible (full report attached)
-Suggestions
+=FOSS4G 2008 Conference Report=
-Use this space for your suggestions for future OSGeo conferences.
+Conference Name: FOSS4G 2008
+Date: September 29 – October 4
-See http://wiki.osgeo.org/wiki/FOSS4G2008_Lessons_Learned
+Location: Cape Town, South Africa
+Organizing Committee Contact (including email): Gavin Fleming (gavinjfleming@gmail.com)
-More at:
-wiki: http://wiki.osgeo.org/wiki/Category:FOSS4G2008
-website: http://foss4g2008.org
-=FOSSGIS 2008 Conference Report=
-Conference Name: FOSSGIS 08
-Date: 1. bis 3. April 2008
-Location: Freiburg (im Breisgau), Germany
-Organizing Committee Contact: FOSSGIS-Committee (georg.loesel@fossgis.de)
-http://www.fossgis.de/konferenz/wiki/Organisationsteam_2008
+Note: please specify the type of currency you are referring to throughout the document
+(R = ZAR = South African Rand)
 General Information
@@ Line 1,054: / Line 964: @@
 Number of Attendees
 General Sessions
-> 400
 Workshops
 Exhibition Only
-> 400
+n/a (271 attended only the conference, no workshops) The exhibition was open to all registrants.
 Social Event
-ca. 150
+*if possible, please attach the full registrant list
 Conference Fees for 1 Individual
@@ Line 1,070: / Line 980: @@
 Late
 Conference Pass
-Free
+See below
-Free
 Workshops
-Euro
-Euro
-Exhibits Only
-Free
-Free
-Social Event
-Euro
-Euro
+Exhibits Only
+Social Event
+n/a
+R 390.00
+Earlybird - conference + workshops  	4900.00 (ZAR)
+Earlybird - conference only 	2900.00 (ZAR)
+Conference + workshops 	5900.00 (ZAR)
+Conference only 	3900.00 (ZAR)
+Daily registration (1 day) 	1200.00 (ZAR)
+Daily registration (2 days) 	2400.00 (ZAR)
+Daily registration (3 days) 	3600.00 (ZAR)
+Half day (workshops and tech visits only) 	650.00 (ZAR)
+Full discount (conference only) 	0.00 (ZAR)
+Half discount (conference only) 	1950.00 (ZAR)
+Late registration (conference + workshops) 	6200.00 (ZAR)
+Late registration (conference only) 	4100.00 (ZAR)
+exhibitor pass (free) 	0.00 (ZAR)
+exhibitor pass (extra) 	1950.00 (ZAR)
+paid exhibition stand worker 	1000.00 (ZAR)
 Financial Information
@@ Line 1,099: / Line 1,026: @@
 Sponsorship
-Top 5 sponsors and their amount:
+Please include your top 5 sponsors and their amount:
 Sponsor Name
 Amount/Level
 Autodesk
-Euro
+R250 000 / Platinum
-lat/lon GmbH
+SITA
-Euro
+R100 000 / Gold
-regioData
+Google
-Euro
+R106 000 / Silver
-IVU Traffic Technologies
+US Army Corps of Engineers
-Euro
+R55 000 / Silver
-Lehmanns Buchhandlung
+GIMS
-Euro
+R40 000 / Silver
+* both Google and US Army amounts were supposed to be R40 000 but converted to the above amounts due to the exchange rate when the payments came through.
-*public sponsorship document available at: http://www.osgeo.org/conference/archives/fossgis
+*please attach the public sponsorship document (describing possible levels) (full prospectus included)
 Financial Report
@@ Line 1,122: / Line 1,050: @@
 Amount
 Registration
--
+R1 868 949
 Workshops
-,676.15 Euro
+(R514 750 of the total registration amount)
 Exhibits
--
+R362 900
 Sponsorship
-,350.00 Euro
+R643 106
 Social Event
-,760.00 Euro
+in/out, no profit
 Other
+GISSA provided bridging finance
 Total
-,786.15 Euro
+R2 874 955
 EXPENSES
@@ Line 1,140: / Line 1,068: @@
 Amount
 Marketing
--7,390.5 Euro
+R56 822
 Administration
+R393 124
+Venue + meals
+R2 090 618
-Venue
--4,586.02 Euro
-Meals
--6,945.15 Euro
 Social Event
--4,296.8 Euro
+Off budget - in/out
 Misc.
--743.25 Euro
+R113 258
 Total
--23,961.72 Euro
+R2 654 693
-*more detailed financial report available at: http://www.osgeo.org/conference/archives/fossgis
+*please include a more detailed financial report if possible (full report attached)
 Suggestions
@@ Line 1,160: / Line 1,088: @@
 Use this space for your suggestions for future OSGeo conferences.
+See http://wiki.osgeo.org/wiki/FOSS4G2008_Lessons_Learned
-It would very helpful to have some spreadsheet / database / Software, which helps us with the handling of participants, workshops, billings, reports etc.
+More at:
-We actual working with some spreadsheets and a Wiki. A consistent system where we can handle all administrative stuff for the conference would be great.
-Do you have any suggestions or experience with system X or system Z?
-I attached a spreadsheet (available at http://www.osgeo.org/conference/archives/fossgis) which reflects the changes on our bank account, I have not real “report” by click, due to the problem described above.
-The spreadsheet is meant to raise the transparency of our work rather than to report.
+wiki: http://wiki.osgeo.org/wiki/Category:FOSS4G2008
+website: http://foss4g2008.org
+=FOSSGIS 2008 Conference Report=
+Conference Name: FOSSGIS 08
+Date: 1. bis 3. April 2008
+Location: Freiburg (im Breisgau), Germany
+Organizing Committee Contact: FOSSGIS-Committee (georg.loesel@fossgis.de)
+http://www.fossgis.de/konferenz/wiki/Organisationsteam_2008
+General Information
+Attendance
+Type
+Number of Attendees
+General Sessions
+> 400
+Workshops
+Exhibition Only
+> 400
+Social Event
+ca. 150
+Conference Fees for 1 Individual
+Early
+Late
+Conference Pass
+Free
+Free
+Workshops
+Euro
+Euro
+Exhibits Only
+Free
+Free
+Social Event
+Euro
+Euro
@@ Line 1,196: / Line 1,151: @@
-=FOSS4G 2007 Conference Report=
-Conference:	FOSS4G 2007
-Date:	2007-09-24 to 2007-09-27
-Location:	Victoria, British Columbia, Canada
-Contact:	Paul Ramsey (pramsey@cleverelephant.ca)
-General Information
-*Conference documents are found at: http://www.osgeo.org/conference/archives/foss4g
+Financial Information
+Sponsorship
-Attendance
+Top 5 sponsors and their amount:
-Type
+Sponsor Name
-#of Attendees
+Amount/Level
-# Early Bird
+Autodesk
-# Regular
+Euro
-Conference
+lat/lon GmbH
+Euro
+regioData
+Euro
-Conference & Workshops
+IVU Traffic Technologies
+Euro
+Lehmanns Buchhandlung
+Euro
-Exhibition Only
-N/A
-N/A
-N/A
-Social Event
-N/A
-N/A
-Note: 109 registrations were complimentary (volunteers, committee members, some plenary speakers).
+*public sponsorship document available at: http://www.osgeo.org/conference/archives/fossgis
+Financial Report
-Conference Fees for 1 Individual
+REVENUE
+Type
+Amount
+Registration
+-
+Workshops
+,676.15 Euro
+Exhibits
+-
+Sponsorship
+,350.00 Euro
+Social Event
+,760.00 Euro
+Other
+Total
+,786.15 Euro
+EXPENSES
+Type
+Amount
+Marketing
+-7,390.5 Euro
+Administration
-Early
+Venue
-Late
+-4,586.02 Euro
-Conference
+Meals
-CAD
+-6,945.15 Euro
-CAD
-Conference & Workshops
-CAD
-CAD
-Exhibits Only
-N/A
-N/A
-Conference One Day
-CAD
-CAD
-Workshops Only
-CAD
-CAD
-Student Conference
-CAD
-CAD
-Student Conference & Workshops
-CAD
-CAD
 Social Event
-CAD
+-4,296.8 Euro
-CAD
+Misc.
+-743.25 Euro
+Total
+-23,961.72 Euro
+*more detailed financial report available at: http://www.osgeo.org/conference/archives/fossgis
+Suggestions
+Use this space for your suggestions for future OSGeo conferences.
+It would very helpful to have some spreadsheet / database / Software, which helps us with the handling of participants, workshops, billings, reports etc.
+We actual working with some spreadsheets and a Wiki. A consistent system where we can handle all administrative stuff for the conference would be great.
+Do you have any suggestions or experience with system X or system Z?
+I attached a spreadsheet (available at http://www.osgeo.org/conference/archives/fossgis) which reflects the changes on our bank account, I have not real “report” by click, due to the problem described above.
+The spreadsheet is meant to raise the transparency of our work rather than to report.
@@ Line 1,269: / Line 1,233: @@
-Financial Information
-Sponsorship
-Sponsor Name
-Amount/Level
-Autodesk
-,000 USD
-GeoConnections Canada
-,000 USD
-Google
-,000 USD
-DM Solutions Group
-,000 USD
-Refractions Research
-,000 USD
-Safe Software
-,000 USD
-Leica Geosystems
-,000 USD
-Integrated Land Management Bureau
-,000 USD
-ESRI
-,000 USD
-Orkney
-,000 USD
-Sierra Systems
-,000 USD
-Financial Report
-REVENUE
-Type
-Amount
-Conference Registration
-,000 CAD
-Conference & Workshops Registration
-,000 CAD
-Exhibitors
-,000 USD
-Sponsors
-,000 USD
-Social Event
-,000 CAD
-Other
-N/A
-Total
-~450,000 CAD
@@ Line 1,327: / Line 1,246: @@
-EXPENSES
-Type
-Amount
-Marketing
-,000 CAD
-Administration
-,000 CAD
-Venue
-,000 CAD
-Meals
-,000 CAD
-Management
-,000 CAD
-VAT
-,000 CAD
-Total
-~330,000 CAD
-*detailed report compiled by the conference management company can be found at: http://www.osgeo.org/sites/osgeo.org/files/webfiles/conference/archives/foss4g/2007/foss4g2007_Final_Report_public.pdf
-Suggestions
-http://wiki.osgeo.org/index.php/FOSS4G2007_Lessons_Learned
-=FOSSGIS 2007 Conference Report=
-Conference Name: FOSSGIS 2007 (Freie und Open Source Software für Geoinformationssysteme)
-Date: 2007-03-13 to 2007-03-15
-Location: Germany, Berlin, Humboldt-University, Erwin-Schrödinger Zentrum
-Organizing Committee Contact: FOSSGIS-Committee (georg.loesel@fossgis.de)
-http://www.fossgis.de/konferenz/wiki/Organisationsteam_2007
-Note: the following financial numbers are in Euros
+=FOSS4G 2007 Conference Report=
+Conference:	FOSS4G 2007
+Date:	2007-09-24 to 2007-09-27
+Location:	Victoria, British Columbia, Canada
+Contact:	Paul Ramsey (pramsey@cleverelephant.ca)
 General Information
-*Conference documents are found at: http://www.osgeo.org/conference/archives/fossgis
+*Conference documents are found at: http://www.osgeo.org/conference/archives/foss4g
 Attendance
 Type
-Number of Attendees
+#of Attendees
-General Sessions
+# Early Bird
-~250
+# Regular
-Workshops
+Conference
-~100
+Conference & Workshops
 Exhibition Only
+N/A
+N/A
+N/A
+Social Event
+N/A
+N/A
+Note: 109 registrations were complimentary (volunteers, committee members, some plenary speakers).
-Social Event
-~80
-Conference Fees for 1 Individual (Currency €, Euro)
+Conference Fees for 1 Individual
 Early
 Late
-Conference Pass
+Conference
-free
+CAD
-free
+CAD
-Workshops
+Conference & Workshops
-Euro
+CAD
-Euro
+CAD
 Exhibits Only
+N/A
+N/A
+Conference One Day
+CAD
+CAD
+Workshops Only
+CAD
+CAD
+Student Conference
+CAD
+CAD
+Student Conference & Workshops
+CAD
+CAD
+Social Event
+CAD
+CAD
-Social Event
-Euro
-Euro
+Financial Information
+Sponsorship
+Sponsor Name
+Amount/Level
+Autodesk
+,000 USD
+GeoConnections Canada
+,000 USD
+Google
+,000 USD
+DM Solutions Group
+,000 USD
+Refractions Research
+,000 USD
+Safe Software
+,000 USD
+Leica Geosystems
+,000 USD
+Integrated Land Management Bureau
+,000 USD
+ESRI
+,000 USD
+Orkney
+,000 USD
+Sierra Systems
+,000 USD
+Financial Report
+REVENUE
+Type
+Amount
+Conference Registration
+,000 CAD
+Conference & Workshops Registration
+,000 CAD
+Exhibitors
+,000 USD
+Sponsors
+,000 USD
+Social Event
+,000 CAD
+Other
+N/A
+Total
+~450,000 CAD
@@ Line 1,412: / Line 1,385: @@
-Financial Information
-Sponsorship
+EXPENSES
-Sponsor Name
+Type
-Amount/Level
+Amount
-Autodesk
+Marketing
-,00 Euro
+,000 CAD
-latlon (Bonn)
+Administration
-,00 Euro
+,000 CAD
-Nolte
+Venue
-,00 Euro
+,000 CAD
-GDF Hannover
+Meals
-,00 Euro
+,000 CAD
-GIN e.V.
+Management
-,00 Euro
+,000 CAD
-Delphi IMM
+VAT
-,00 Euro
+,000 CAD
-Huethig
+Total
-,00 Euro
+~330,000 CAD
-R3 GIS
-,00 Euro
-GDV
-,00 Euro
-Kreis Recklinghausen
-,00 Euro
-Financial Report
+*detailed report compiled by the conference management company can be found at: http://www.osgeo.org/sites/osgeo.org/files/webfiles/conference/archives/foss4g/2007/foss4g2007_Final_Report_public.pdf
-REVENUE
-Type
-Amount
-Registration
--
-Workshops
-.860,00 Euro
-Exhibits
--
-Sponsorship
-.690,00 Euro
-Social Event
-.600,00 Euro
-Other
-Total
-.150,00 Euro
+Suggestions
+http://wiki.osgeo.org/index.php/FOSS4G2007_Lessons_Learned
+=FOSSGIS 2007 Conference Report=
+Conference Name: FOSSGIS 2007 (Freie und Open Source Software für Geoinformationssysteme)
+Date: 2007-03-13 to 2007-03-15
+Location: Germany, Berlin, Humboldt-University, Erwin-Schrödinger Zentrum
+Organizing Committee Contact: FOSSGIS-Committee (georg.loesel@fossgis.de)
+http://www.fossgis.de/konferenz/wiki/Organisationsteam_2007
+Note: the following financial numbers are in Euros
+General Information
+*Conference documents are found at: http://www.osgeo.org/conference/archives/fossgis
+Attendance
-EXPENSES
 Type
-Amount
+Number of Attendees
-Marketing
+General Sessions
-,98 Euro
+~250
-Administration
+Workshops
+~100
+Exhibition Only
-Venue
-,65 Euro
-Meals (Including Social Event)
-,98 Euro
 Social Event
+~80
-Misc.
+Conference Fees for 1 Individual (Currency €, Euro)
-Total
-Lot of work, mainly administration, was handled by members of different companies (MapMedia, Delphi IMM, terrestris, WhereGroup, Intevation) and organisations (GRASS-Anwender-Vereinigung GAV). This work had been substituted through naming on the sponsorship page.
+Early
+Late
+Conference Pass
+free
+free
+Workshops
+Euro
+Euro
+Exhibits Only
+Social Event
+Euro
+Euro
@@ Line 1,506: / Line 1,471: @@
+Financial Information
+Sponsorship
+Sponsor Name
+Amount/Level
+Autodesk
+,00 Euro
+latlon (Bonn)
+,00 Euro
+Nolte
+,00 Euro
+GDF Hannover
+,00 Euro
+GIN e.V.
+,00 Euro
+Delphi IMM
+,00 Euro
+Huethig
+,00 Euro
+R3 GIS
+,00 Euro
+GDV
+,00 Euro
+Kreis Recklinghausen
+,00 Euro
+Financial Report
+REVENUE
-=FOSS4G 2006 Conference Report=
-Conference Name: FOSS4G 2006
-Date:  from 2006-09-12 to 2006-09-15
-Location: Lausanne, Switzerland
-Organizing Committee Contact: Claude Philipona (claude.philipona@camptocamp.com)
-Note: the following financial numbers are in CHF (Swiss Francs)
-General Information
-Attendance
 Type
-Number of Attendees Early
+Amount
-Number of Attendees Late
+Registration
-General Sessions
+-
 Workshops
+.860,00 Euro
+Exhibits
-Exhibition Only
+-
-N/A
+Sponsorship
-N/A
+.690,00 Euro
 Social Event
+.600,00 Euro
+Other
+Total
+.150,00 Euro
-*registrant list, sponsorship documents and others can be found at: http://www.osgeo.org/conference/archives/foss4g
-Conference Fees for 1 Individual
-Early
-Late
-Conference + Workshops
-CHF 300
-CHF 350
-Conference only
-CHF 250
-CHF 300
-Workshops only
-CHF 100
-CHF 150
-Exhibits Only
-free
-free
-Social Event
-CHF 40
-CHF 100
+EXPENSES
+Type
+Amount
+Marketing
+,98 Euro
+Administration
+Venue
+,65 Euro
+Meals (Including Social Event)
+,98 Euro
+Social Event
+Misc.
+Total
+Lot of work, mainly administration, was handled by members of different companies (MapMedia, Delphi IMM, terrestris, WhereGroup, Intevation) and organisations (GRASS-Anwender-Vereinigung GAV). This work had been substituted through naming on the sponsorship page.
-Financial Information
-Sponsorship
-Sponsor Name
-Amount/Level
-Autodesk
-CHF 30,000
-Camptocamp
-CHF 10,000
-Tydac
-CHF 10,000
-ERDC
-CHF 7,000
-DM Solutions
-CHF 7,000
-Financial Report
-REVENUE
-Type
-Amount
-Registration
-CHF 95,318
-Workshops
-CHF 34,002
-Exhibits
-N/A included with sponsorship
-Sponsorship
-CHF 102,162
-Social Event
-CHF 17,681
-Other
---
-Total
-CHF 249,162
@@ Line 1,635: / Line 1,573: @@
-EXPENSES
-Type
-Amount
-Marketing (website, flyers, posters)
-CHF 16,019
-Administration (student helper staff salary, credit card fees, bank fees)
-CHF 38,150
-Venue (banners, conf. Book , badge, t-shirts, conf bag, misc. logistic)
-CHF 30,717
-Meals (coffee break, lunch, drinks)
-CHF 67,707
-Social Event
-CHF 65,832
-Misc. (OSGeo Board meeting, pre-conference staff lunch, Sol Katz award, gifts, video tapes, animation, ...).
-CHF 18,734
-Total
-CHF 237,159
-Suggestions
-•	OSGeo Board meeting should be included into the RFP of the local committee.
+=FOSS4G 2006 Conference Report=
-•	Demo Fest not parallel to other event (conference or workshops).
-•	Workshop price should be higher to offer better services and to give small compensation (free passes, gifts, money) to the workshop leaders.
-•	2 categories for sponsorship was a good idea and was well understood by the companies.
-•	Early Social Event fees were too low. CHF 100 seems to be a good price for a social event as we offered, of course it depends on the type of social event that is organized.
-•	Local committee should pay an organization fee to the OSGeo Foundation.
+Conference Name: FOSS4G 2006
+Date:  from 2006-09-12 to 2006-09-15
+Location: Lausanne, Switzerland
+Organizing Committee Contact: Claude Philipona (claude.philipona@camptocamp.com)
+Note: the following financial numbers are in CHF (Swiss Francs)
-=OSG 2005 Conference Report=
-Conference Name: OSG '05
-Date: 2005-06-16 to 2005-06-18
-Location: Minneapolis, MN USA
-Organizing Committee Contact: Steve Lime (steve.lime@state.mn.us)
-Note: the following financial numbers are in US $
 General Information
@@ Line 1,691: / Line 1,591: @@
 Type
-Number of Attendees
+Number of Attendees Early
+Number of Attendees Late
 General Sessions
 Workshops
--200
 Exhibition Only
+N/A
 N/A
 Social Event
+*registrant list, sponsorship documents and others can be found at: http://www.osgeo.org/conference/archives/foss4g
 Conference Fees for 1 Individual
@@ Line 1,707: / Line 1,613: @@
 Early
 Late
-Conference Pass
+Conference + Workshops
-USD
+CHF 300
-USD
+CHF 350
-Workshops
+Conference only
-USD each (inc. EOGEO)
+CHF 250
-N/A
+CHF 300
+Workshops only
+CHF 100
+CHF 150
 Exhibits Only
-N/A
+free
-N/A
+free
 Social Event
-USD
+CHF 40
-N/A
+CHF 100
@@ Line 1,741: / Line 1,647: @@
 Sponsor Name
 Amount/Level
+Autodesk
+CHF 30,000
 Camptocamp
-Platinum
+CHF 10,000
-DM Solutions Group
+Tydac
-Platinum
+CHF 10,000
-ER Mapper
+ERDC
-Platinum
+CHF 7,000
-Geo-Consortium
+DM Solutions
-Platinum
+CHF 7,000
-US Army Corps of Engineers
-Unadvertised (2,500 USD I believe)
-*sponsorship document and others are available at: http://www.osgeo.org/conference/archives/osg05
 Financial Report
@@ Line 1,760: / Line 1,665: @@
 Amount
 Registration
-,000 USD including workshops
+CHF 95,318
 Workshops
+CHF 34,002
 Exhibits
+N/A included with sponsorship
 Sponsorship
-,000 USD
+CHF 102,162
 Social Event
+CHF 17,681
 Other
+--
+Total
+CHF 249,162
-Total
-,000 USD with some debt still outstanding
@@ Line 1,791: / Line 1,697: @@
 Type
 Amount
-Marketing
+Marketing (website, flyers, posters)
-,000 USD meeting materials for participants
+CHF 16,019
-,500 USD keynote expenses
+Administration (student helper staff salary, credit card fees, bank fees)
-,000 USD speaker gifts and door prizes
+CHF 38,150
-Administration
+Venue (banners, conf. Book , badge, t-shirts, conf bag, misc. logistic)
-,000 USD registration costs
+CHF 30,717
-,000 USD University overhead
+Meals (coffee break, lunch, drinks)
-,000 USD staffing before and during
+CHF 67,707
-Venue
-,500 USD
-Meals
-,000 USD
 Social Event
+CHF 65,832
+Misc. (OSGeo Board meeting, pre-conference staff lunch, Sol Katz award, gifts, video tapes, animation, ...).
+CHF 18,734
+Total
+CHF 237,159
-Misc.
-,500 USD
-Total
-,500 USD
-=FOSS/GRASS 2004 Conference Report=
+Suggestions
-Conference Name: FREE AND OPEN SOURCE SOFTWARE FOR GEOINFORMATICS/ GIS - GRASS USERS CONFERENCE 2004 (FOSS/GRASS 2004)
+•	OSGeo Board meeting should be included into the RFP of the local committee.
-Date: 2004-09-12 to 2004-09-14
+•	Demo Fest not parallel to other event (conference or workshops).
-Location: Chulalongkorn University, Bankok Thailand
+•	Workshop price should be higher to offer better services and to give small compensation (free passes, gifts, money) to the workshop leaders.
-Organizing Committee Contact: grass_uc@gisws.media.osaka-cu.ac.jp
+•	2 categories for sponsorship was a good idea and was well understood by the companies.
+•	Early Social Event fees were too low. CHF 100 seems to be a good price for a social event as we offered, of course it depends on the type of social event that is organized.
+•	Local committee should pay an organization fee to the OSGeo Foundation.
-Note: the following financial numbers are in US $
-General Information
-Attendance
-Type
-Number of Attendees
-General Sessions
-Workshops
-Exhibition Only(Poster)
-Social Event(Welcome and farewell party)
-*Conference documents (including the financial report) are found at: http://www.osgeo.org/conference/archives/grass04
-Conference Fees for 1 Individual
-Early
-Late
-Conference Pass
-USD (International)
-USD
-Workshops
-Included in registration fee
-Included in registration fee
-Exhibits Only
-Included in registration fee
-Included in registration fee
-Social Event
-Food included in registration fee, alcoholic beverages paid separately
-Food included in registration fee, alcoholic beverages paid separately
@@ Line 1,860: / Line 1,736: @@
+=OSG 2005 Conference Report=
+Conference Name: OSG '05
+Date: 2005-06-16 to 2005-06-18
+Location: Minneapolis, MN USA
+Organizing Committee Contact: Steve Lime (steve.lime@state.mn.us)
+Note: the following financial numbers are in US $
+General Information
-Financial Information
+Attendance
+Type
+Number of Attendees
+General Sessions
+Workshops
+-200
+Exhibition Only
+N/A
+Social Event
-Sponsorship
-Sponsor Name
-Amount/Level
-Osaka City University
-,000 USD
-Japan-Vietnam Geoinformatics Consortium
-,000 USD
-Chulalongkorn university
-,500 USD
-Orkney Inc.
-,000 USD
+Conference Fees for 1 Individual
-Financial Report
-REVENUE
+Early
-Type
+Late
-Amount
+Conference Pass
-Registration
+USD
-,000 USD (Discount for host country participants and waiver for some participants)
+USD
 Workshops
-Nil
+USD each (inc. EOGEO)
-Exhibits
+N/A
-Nil
+Exhibits Only
-Sponsorship
+N/A
-,500 USD
+N/A
 Social Event
-Nil
+USD
-Other
+N/A
-Nil
-Total
-,500 USD
@@ Line 1,913: / Line 1,793: @@
+Financial Information
+Sponsorship
-EXPENSES
+Sponsor Name
-Type
+Amount/Level
-Amount
+Camptocamp
-Marketing (Poster, brochure, CD etc)
+Platinum
-,000 USD
+DM Solutions Group
-Administration
+Platinum
-,000 USD
+ER Mapper
-Venue
+Platinum
-,500 USD +In-kind support from Chulalongkron University
+Geo-Consortium
-Meals
+Platinum
-,000 USD
+US Army Corps of Engineers
-Social Event
+Unadvertised (2,500 USD I believe)
-Nil
-Misc. (Conference kit, partial support for some participants)
-,000 USD
-Total
-,500 USD
-*please include a more detailed financial report if possible (NOT AVAILABLE)
+*sponsorship document and others are available at: http://www.osgeo.org/conference/archives/osg05
-Suggestions
+Financial Report
-Use this space for your suggestions for future OSGeo conferences.
+REVENUE
+Type
+Amount
+Registration
+,000 USD including workshops
+Workshops
-•	Travel support for some participants must be considered
+Exhibits
-•	Reduced registration fee for students and some participants
-•	Best Paper Award, Best Poster Award
-•	Best Student paper, Best Student Poster Award
-•	Attendees must be requested to fill in OSGeo membership forms and automatically become members of OSGeo
-Appendix O. OSGIS 2004 Conference Report
+Sponsorship
+,000 USD
+Social Event
-Conference Name: OSGIS – Open Source GIS Conference and MapServer User Meeting
+Other
-Date: 2004-06-09 to 2004-06-11
-Location: Ottawa, Canada
-Organizing Committee Contact: Jeff McKenna (jmckenna@gatewaygeomatics.com)
-Note: the following financial numbers are in CAN $
+Total
+,000 USD with some debt still outstanding
-General Information
-Attendance
-Type
-Number of Attendees
-General Sessions
-Workshops
-Exhibition Only
-Social Event
-Conference Fees for 1 Individual
-Early
-Late
-Conference Pass
-CAD
-CAD
-MapServer User Meeting only
-CAD
-CAD
-Workshops
-Included
-Included
-Student Pass
-CAD (reduced access) or 180 CAD
-Exhibits Only
-CAD
-Social Event
-pass included, 30 CAD extra passes
@@ Line 1,999: / Line 1,847: @@
+EXPENSES
+Type
+Amount
+Marketing
+,000 USD meeting materials for participants
+,500 USD keynote expenses
+,000 USD speaker gifts and door prizes
+Administration
+,000 USD registration costs
+,000 USD University overhead
+,000 USD staffing before and during
+Venue
+,500 USD
+Meals
+,000 USD
+Social Event
+Misc.
+,500 USD
+Total
+,500 USD
+=FOSS/GRASS 2004 Conference Report=
+Conference Name: FREE AND OPEN SOURCE SOFTWARE FOR GEOINFORMATICS/ GIS - GRASS USERS CONFERENCE 2004 (FOSS/GRASS 2004)
+Date: 2004-09-12 to 2004-09-14
+Location: Chulalongkorn University, Bankok Thailand
+Organizing Committee Contact: grass_uc@gisws.media.osaka-cu.ac.jp
+Note: the following financial numbers are in US $
+General Information
-Financial Information
+Attendance
-Sponsorship
+Type
+Number of Attendees
+General Sessions
+Workshops
+Exhibition Only(Poster)
+Social Event(Welcome and farewell party)
+*Conference documents (including the financial report) are found at: http://www.osgeo.org/conference/archives/grass04
+Conference Fees for 1 Individual
+Early
+Late
+Conference Pass
+USD (International)
+USD
+Workshops
+Included in registration fee
+Included in registration fee
+Exhibits Only
+Included in registration fee
+Included in registration fee
+Social Event
+Food included in registration fee, alcoholic beverages paid separately
+Food included in registration fee, alcoholic beverages paid separately
-Sponsor Name
-Amount/Level
-DM Solutions Group
-,000 CAD (platinum)
-Tydac.ch
-,000 CAD (silver)
-CamptoCamp
-,000 CAD (bronze)
-GeoConnections
-,000 CAD (bronze)
-*sponsorship documents and others are available at: http://www.osgeo.org/conference/archives/osgis04
-Financial Report
-REVENUE
-Type
-Amount
-Registration
-,710 CAD
-Workshops
---
-Exhibits
-,500 CAD
-Sponsorship
-,000 CAD
-Social Event
---
-Less discounts
-,779 CAD
-Total
-,431 CAD
@@ Line 2,051: / Line 1,923: @@
+Financial Information
+Sponsorship
+Sponsor Name
+Amount/Level
+Osaka City University
+,000 USD
+Japan-Vietnam Geoinformatics Consortium
+,000 USD
+Chulalongkorn university
+,500 USD
+Orkney Inc.
+,000 USD
+Financial Report
+REVENUE
+Type
+Amount
+Registration
+,000 USD (Discount for host country participants and waiver for some participants)
+Workshops
+Nil
+Exhibits
+Nil
+Sponsorship
+,500 USD
+Social Event
+Nil
+Other
+Nil
+Total
+,500 USD
+EXPENSES
+Type
+Amount
+Marketing (Poster, brochure, CD etc)
+,000 USD
+Administration
+,000 USD
+Venue
+,500 USD +In-kind support from Chulalongkron University
+Meals
+,000 USD
+Social Event
+Nil
+Misc. (Conference kit, partial support for some participants)
+,000 USD
+Total
+,500 USD
+*please include a more detailed financial report if possible (NOT AVAILABLE)
+Suggestions
+Use this space for your suggestions for future OSGeo conferences.
+•	Travel support for some participants must be considered
+•	Reduced registration fee for students and some participants
+•	Best Paper Award, Best Poster Award
+•	Best Student paper, Best Student Poster Award
+•	Attendees must be requested to fill in OSGeo membership forms and automatically become members of OSGeo
+= OSGIS 2004 Conference Report =
+* Conference Name: OSGIS – Open Source GIS Conference and MapServer User Meeting
+* Date: 2004-06-09 to 2004-06-11
+* Location: Ottawa, Canada
+* Organizing Committee Contact: Jeff McKenna (jmckenna@gatewaygeomatics.com)
+Note: the following financial numbers are in CAN $
+== General Information ==
+=== Attendance ===
+* General Sessions: 210
+* Workshops: 130
+* Exhibition Only: 3
+* Social Event: 152
+=== Conference Fees for 1 Individual ===
+* Conference Pass: (early) 315 CAD (late) 360 CAD
+* MapServer User Meeting only: (early) 180 CAD (late) 220 CAD
+* Workshops: (early) Included (late) Included
+* Student Pass: 90 CAD (reduced access) or 180 CAD
+* Exhibits Only: 20 CAD
+* Social Event: 1 pass included, 30 CAD extra passes
+== Financial Information ==
+=== Sponsorship ===
+* DM Solutions Group: 15,000 CAD (platinum)
+* Tydac.ch: 5,000 CAD (silver)
+* CamptoCamp: 3,000 CAD (bronze)
+* GeoConnections: 3,000 CAD (bronze)
+*sponsorship documents and others are available at: https://svn.osgeo.org/osgeo/foss4g/2004/osgis-mum2/
+=== Financial Report ===
+==== REVENUE ====
+* Registration: 67,710 CAD
+* Workshops:
+* Exhibits: 2,500 CAD
+* Sponsorship: 26,000 CAD
+* Social Event:
+* Less discounts: 15,779 CAD
+* Total: 80,431 CAD
+==== EXPENSES ====
+* Marketing: 15,849 CAD
+* Administration: 1,523 CAD
+* Venue: 10,510 CAD
+* Meals: 16,074 CAD
+* Social Event: 9,508 CAD
+* Transportation: 1,795 CAD
+* Event Planner: 15,000 CAD
+* Total: 70,259 CAD
+== Suggestions ==
-EXPENSES
+* we provided transportation from hotel to conference, and this is a requirement for future conferences
-Type
+* we gave registrants the ability to choose their top 4 workshops to attend
-Amount
+* we made sure each night had a social event, even if it was just an arranged place to meet at after hours, and this made the conference a success (in terms of feedback)
-Marketing
+* we used a LIVECD for the Linux workshops
-,849 CAD
+* our downfall financially is that we started looking for sponsors too late
-Administration
+* we had a special student registration price, and this was very popular
-,523 CAD
+* our venue costs were very high because we had to rent the space from the university
-Venue
-,510 CAD
-Meals
-,074 CAD
-Social Event
-,508 CAD
-Transportation
-,795 CAD
-Event Planner
-,000 CAD
-Total
-,259 CAD
-Suggestions
-•	we provided transportation from hotel to conference, and this is a requirement for future conferences
+[[Category:Conference Committee]]
-•	we gave registrants the ability to choose their top 4 workshops to attend
-•	we made sure each night had a social event, even if it was just an arranged place to meet at after hours, and this made the conference a success (in terms of feedback)
-•	we used a LIVECD for the Linux workshops
-•	our downfall financially is that we started looking for sponsors too late
-•	we had a special student registration price, and this was very popular
-our venue costs were very high because we had to r

Difference between revisions of "Past FOSS4G Reports"

Revision as of 05:54, 13 June 2019

FOSS4G 2016 Conference Report

General Information

Attendance

Conference Fees for 1 Individual (including Gala)

Financial Information

Sponsorship

Financial Report

REVENUE

EXPENSES

FOSS4G 2015 Conference Report

General Information

Attendance

Conference Fees for 1 Individual

Financial Information

Sponsorship

Financial Report

REVENUE

EXPENSES

FOSS4G 2014 Conference Report

General Information

Attendance

Conference Fees for 1 Individual

Financial Information

Sponsorship

Financial Report

REVENUE

EXPENSES

FOSS4G 2013 Conference Report

Attendance

Conference Fees for 1 Individual

Financial Information

Sponsorship

Financial Report

REVENUE

EXPENSES

FOSS4G 2011 Conference Report

FOSSGIS 2011 Conference Report

FOSS4G 2010 Conference Report

FOSS4G 2009 Conference Report

FOSSGIS 2009 Conference Report

FOSS4G 2008 Conference Report

FOSSGIS 2008 Conference Report

FOSS4G 2007 Conference Report

FOSSGIS 2007 Conference Report

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OSGIS 2004 Conference Report

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