Difference between revisions of "Past FOSS4G Reports"
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This page details all of the Conference Reports that were previously included in the FOSS4G Request for Proposals (RfP) document. It has been copied from that document and still needs a lot of formatting (I have formatted the 2014 report to provide an example). Tables have not been copied across | This page details all of the Conference Reports that were previously included in the FOSS4G Request for Proposals (RfP) document. It has been copied from that document and still needs a lot of formatting (I have formatted the 2014 report to provide an example). Tables have not been copied across | ||
| − | + | =FOSS4G 2016 Conference Report= | |
| − | + | Conference Name: FOSS4GBonn 2016 | |
| − | + | Date: August 22-26, 2016 | |
| − | Conference Name: | + | Location: Bonn, Germany |
| − | Date: | + | Organizing Committee Contact (including email): [[User:Till Adams]], tilladams@fossgis.de |
| − | Location: | ||
| − | Organizing Committee Contact (including email): [[User: | ||
==General Information== | ==General Information== | ||
| Line 14: | Line 12: | ||
===Attendance=== | ===Attendance=== | ||
| − | General Sessions: | + | General Sessions: 889 attendees from 54 Countries (20% Germany, 2/3 europe, 1/3 RotW |
| − | Workshops: | + | Workshops: 400 attendees |
Exhibition Only: N/A | Exhibition Only: N/A | ||
| − | Social Event: | + | Social Event: ~700 |
| − | ===Conference Fees for 1 Individual=== | + | ===Conference Fees for 1 Individual (including Gala) === |
| − | Early: | + | Early: 550 € |
| − | Late: | + | Late: 750 € |
Workshops | Workshops | ||
| − | Early: | + | Early: 80€ /half day |
| − | Late: | + | Late: 100€/half day |
Social Event | Social Event | ||
| − | Included in full registration, | + | Included in full registration, 65€ for additional Tickets |
==Financial Information== | ==Financial Information== | ||
| Line 38: | Line 36: | ||
Please include your top 5 sponsors and their amount: | Please include your top 5 sponsors and their amount: | ||
| − | + | a : Silver (7.500€)/Boundless, Deutsche Bahn, GeoCat, Geops, Google, SourcePole | |
| − | + | b : Bronze (3.750€)/53north, camptocamp, cartoDB, ESRI, GeoSolutions, GISCloud, GIT, oslandia, terrestris, WhereGroup | |
| − | + | c : Supporter (1.500€)/EOX, Gaia3D, GeoBeyond, GeoPlace, Interactive Instruments, Intevation, planet, terranodo | |
| − | + | d : institutional partners (media); ESA, Fossgis, LocationTech | |
| − | Gaia3D, | ||
| − | |||
| − | |||
| − | |||
===Financial Report=== | ===Financial Report=== | ||
| − | Final account settlement was done in | + | Final account settlement was done in Euros (€) |
====REVENUE==== | ====REVENUE==== | ||
| − | + | '''Total: 98.007,03 €''' | |
| − | |||
| − | |||
| − | + | ====EXPENSES==== | |
| − | + | Marketing(Web site, t-shirts, programme book, delegate gifts, signage etc): -- | |
| + | Venue(including meals, catering for social event): -- | ||
| − | + | '''Total --''' | |
| − | + | ||
| − | + | *for a detailed financial report of the 2016 event, please contact Till Adams privately. | |
| − | + | Suggestions http://wiki.osgeo.org/wiki/FOSS4G_2016_Lessons_Learned (work in progress) | |
| − | |||
| − | |||
| − | =FOSS4G | + | =FOSS4G 2015 Conference Report= |
| − | Conference Name: FOSS4G | + | Conference Name: FOSS4G Seoul 2015 |
| − | Date: Sept | + | Date: Sept 14-19, 2015 |
| − | Location: | + | Location: Seoul, South Korea |
| − | Organizing Committee Contact (including email): | + | Organizing Committee Contact (including email): [[User:Endofcap|Sanghee Shin]], shshin@gaia3d.com |
==General Information== | ==General Information== | ||
| Line 82: | Line 73: | ||
===Attendance=== | ===Attendance=== | ||
| − | General Sessions: | + | General Sessions: 562 attendees |
| − | Workshops: | + | Workshops: 269 attendees, 379 seats |
Exhibition Only: N/A | Exhibition Only: N/A | ||
| − | Social Event: | + | Social Event: N/A(Gala Dinner was co-hosted with Smart Geospatial Expo delegates) |
===Conference Fees for 1 Individual=== | ===Conference Fees for 1 Individual=== | ||
| − | Early: | + | Early: USD440, KRW440,000 |
| − | Late: | + | Late: USD550, KRW550,000 |
Workshops | Workshops | ||
| − | + | Early: USD100 or KRW100,000/half day, USD200 or KRW200,000/full day | |
| − | + | Late: USD100 or KRW100,000/half day, USD200 or KRW200,000/full day | |
Social Event | Social Event | ||
| − | Included in full registration, | + | Included in full registration, USD110 for additional Tickets |
==Financial Information== | ==Financial Information== | ||
| Line 106: | Line 97: | ||
Please include your top 5 sponsors and their amount: | Please include your top 5 sponsors and their amount: | ||
| − | + | Ministry of Land, Infrastructure and Transport(Korea) : Gold/ KRW15,000,000 | |
| − | + | LX Corp : Gold / KRW15,000,000 | |
| − | + | LH Corp : Gold / KRW15,000,000 | |
| − | + | MapZen : Gold / USD15,000 | |
| − | + | Gaia3D, Inc : Gold / KRW 15,000,000 | |
| + | MapBox : Gold / USD15,000 | ||
| + | Seoul Metropolitan Government : Gold / KRW15,000,000 | ||
| + | National Geographic Information Institute : Gold / KRW15,000,000 | ||
===Financial Report=== | ===Financial Report=== | ||
| − | + | Final account settlement was done in Korean Won(KRW) | |
====REVENUE==== | ====REVENUE==== | ||
| − | Registration: | + | Registration: KRW161,493,000 |
| − | Workshops: | + | Workshops: KRW41,730,000 |
| − | Sponsorship: | + | Sponsorship: KRW213,948,000 |
| − | '''Total: | + | '''Total: KRW417,171,000''' |
====EXPENSES==== | ====EXPENSES==== | ||
| − | Marketing: | + | Marketing(Web site, t-shirts, programme book, delegate gifts, signage etc): KRW45,640,965 |
| − | Administration: | + | Administration(On-site registration service, credit card fees, PCO fee, exhibition booth setup): KRW94,700,735 |
| − | Venue: | + | Venue(including meals, catering for social event): KRW220,829,300 |
| − | |||
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| − | |||
| − | '''Total | + | '''Total KRW361,171,000''' |
| − | *for a detailed financial report of the | + | *for a detailed financial report of the 2015 event, please contact Sanghee Shin privately for the spreadsheet. |
| − | Suggestions http://wiki.osgeo.org/wiki/ | + | Suggestions http://wiki.osgeo.org/wiki/FOSS4G_2015_Lessons_Learned (work in progress) |
| + | =FOSS4G 2014 Conference Report= | ||
| − | + | Conference Name: FOSS4G 2014 | |
| + | Date: Sept 8-13, 2014 | ||
| + | Location: Portland, OR, USA | ||
| + | Organizing Committee Contact (including email): Darrell Fuhriman, darrell@garnix.org | ||
| − | + | ==General Information== | |
| − | |||
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| − | |||
| − | + | ===Attendance=== | |
| − | |||
| − | + | General Sessions: 870 Full Conference Equivalents | |
| + | Workshops: 933 half day seats | ||
| + | Exhibition Only: N/A | ||
| + | Social Event: 650 | ||
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| − | + | ===Conference Fees for 1 Individual=== | |
| − | |||
| − | |||
| − | + | Early: USD 650 | |
| − | + | Late: USD 750 | |
| − | |||
| − | |||
| + | Workshops | ||
| + | USD 100/half day | ||
| + | USD 150/half day | ||
| − | + | Social Event | |
| + | Included in full registration, $65 for additional Tickets | ||
| − | + | ==Financial Information== | |
| − | |||
| − | |||
| − | + | ===Sponsorship=== | |
| − | + | Please include your top 5 sponsors and their amount: | |
| − | |||
| − | |||
| − | + | Google: Gold/ USD 15,000 | |
| − | + | Amazon: Silver/USD 7,500 | |
| − | + | CartoDB: Silver/USD 7,500 | |
| − | + | Boundless: Silver/USD 6,750 (early discount) | |
| + | Esri: Silver/USD 6,750 (early discount) | ||
| + | ===Financial Report=== | ||
| − | + | THESE ARE PRELIMINARY NUMBERS | |
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| + | ====REVENUE==== | ||
| − | + | Registration: USD 458,795 | |
| + | Workshops: USD 113,388.49 | ||
| + | Sponsorship: USD 98,500 | ||
| − | + | '''Total: USD 676,549.49 ''' | |
| − | + | ====EXPENSES==== | |
| − | + | Marketing: USD 17,700 | |
| − | + | Administration: USD 63,148 | |
| − | + | Venue: USD 357,574.10 | |
| − | + | Meals (included above) | |
| − | + | Social Event (included above) | |
| − | + | Misc. See attached report | |
| − | + | '''Total USD 485,446.01''' | |
| − | + | *for a detailed financial report of the 2014 event, please contact Jeff McKenna privately for the spreadsheet. | |
| − | + | Suggestions http://wiki.osgeo.org/wiki/FOSS4G_2014_Lessons_Learned (work in progress) | |
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| − | + | =FOSS4G 2013 Conference Report= | |
| − | + | Conference Name: FOSS4G 2013 | |
| + | Date: September 17-21, 2013 | ||
| + | Location: Nottingham, United Kingdom | ||
| + | Organizing Committee Contact (including email): Steven Feldman (shfeldman@gmail.com) | ||
| − | + | Note: please specify the type of currency you are referring to throughout the document: UK Pounds (£) | |
| − | + | General Information | |
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| − | + | ==Attendance== | |
| − | + | Number of Attendees at General Sessions: | |
| + | * Thurs 19th - 799 | ||
| + | * Fri 20th - 797 | ||
| + | * Sat 21st - 736 | ||
| − | + | Workshops: | |
| − | + | * Booked for 8 hrs - 88 | |
| + | * Booked for 16 hrs - 99 | ||
| − | + | Social Events: | |
| − | + | * Pre event Ice Breaker on 18th - 163 | |
| − | + | * Gala Night on 19th - 722 | |
| − | + | * Closing Party on 21st - 133 | |
| − | |||
| − | + | ==Conference Fees for 1 Individual== | |
| − | |||
| − | + | Conference Pass (full conference 3 days inc social event | |
| − | + | Early (rates inc UK sales tax at 20% i.e. this is what a delegate paid) = £350 | |
| − | + | Late (rates inc UK sales tax at 20% i.e. this is what a delegate paid) =£435 | |
| − | |||
| − | + | Single Day pass = £135/£165 | |
| − | + | ||
| + | Workshops (choices could be from either day) | ||
| + | 8 hours = £60 | ||
| + | 16 hours = £120 | ||
| − | + | Social Events | |
| + | Ice Breaker = £35 | ||
| + | Gala Night (free with full conference pass, chargeable for day delegates £55) | ||
| + | Closing Party = £35 | ||
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| + | Notes | ||
| + | ¥ The prices above represent what delegates paid including UK sales tax of 20% we received 83% of these rates | ||
| + | ¥ About 60% of delegates took advantage of early bird rates | ||
| + | ¥ We offered accommodation in university rooms (£50) or the on site hotel (£140) and about half of the delegates booked through us. | ||
| + | ¥ Delegates could book 8 or 16 hours of workshops and then select the sessions they wished to attend across the 2 days | ||
| + | ¥ Most delegates booked the full conference package which included the Gala Night | ||
| − | |||
| + | == Financial Information == | ||
| + | === Sponsorship === | ||
| − | + | Please include your top 5 sponsors and their amount: | |
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| + | Ordnance Survey - Diamond - £25,000 plus sales tax | ||
| + | UK Met Office - Diamond - £25,000 plus sales tax | ||
| + | Google - Gold - £10,000 plus sales tax | ||
| + | Sopra - Gold - £10,000 plus sales tax | ||
| + | Envitia - Gold - £10,000 plus sales tax | ||
| + | Eclipse LocationTech - Gold - £5,000 plus sales tax plus the provision of video recording staff, equipment and service for the whole of the conference | ||
| + | *please attach the public sponsorship document (describing possible levels) See http://2013.foss4g.org/sponsorship-opportunities/sponsorship-packages/index.html | ||
| + | === Financial Report === | ||
| + | ==== REVENUE ==== | ||
| + | Registration (includes charges for on site accommodation) = £346,015 | ||
| + | Workshops (income not separated and included in above but estimated at £15,000) | ||
| + | Sponsorship = £138,694 | ||
| + | Social Event (included in conference fee, very few bookings by day delegates) | ||
| + | '''Total = £487,709''' | ||
| + | ==== EXPENSES ==== | ||
| + | Marketing (Web site, t-shirts, programme book, delegate gifts, signage etc) = £20,102 | ||
| + | Administration (travel, insurance registration service, credit card fees, PCO fee at 5% of costs) = £44,914 | ||
| + | Venue (includes meals, catering for social events, on site accommodation) = £278,163 | ||
| + | Meals (inc in venue above) | ||
| + | Social Event (main cost was catering included in venue above) costs of entertainers = £4,785 | ||
| + | Misc. (GeoCamp - Marquee) = £26,171 | ||
| + | Contingency for late bills received = £3,000 | ||
| + | '''Total = £377,456''' | ||
| + | '''Surplus = £107,252''' | ||
| + | Donations (AGI £7,500, OSGeo UK Chapter £7,500, Others £1,000) = £16,000 | ||
| + | Returned to OSGeo Foundation = £91,252 (approx $146,000) | ||
| − | + | Notes | |
| + | ¥ We did not directly pay to rent the venue or the computer labs for the workshops, the charge was incorporated in the daily delegate fee which included lunches, drinks and the use of the venue. The cost per delegate per day was £57 plus sales tax) | ||
| + | ¥ the cost per delegate for the Ice Breaker dinner and drinks was £28 | ||
| + | ¥ The cost per delegate for the gala night dinner and drinks was £35 | ||
| + | |||
| + | Suggestions | ||
| − | + | http://wiki.osgeo.org/wiki/FOSS4G_2013_Lessons_Learned | |
| + | Appendix C. FOSS4G 2011 Conference Report | ||
| − | + | =FOSS4G 2011 Conference Report= | |
| + | Date: September 12-16, 2011 | ||
| + | Location: Denver, Colorado, USA | ||
| + | Organizing Committee Contact (including email): Peter Batty (peter.batty@gmail.com) | ||
| − | + | Note: please specify the type of currency you are referring to throughout the document: U.S. Dollars | |
| − | + | General Information | |
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| − | + | Attendance | |
| − | + | Type | |
| + | Number of Attendees | ||
| + | General Sessions | ||
| + | 893 | ||
| + | Workshops | ||
| + | 482 | ||
| + | Exhibition Only | ||
| + | 10 | ||
| + | Social Event | ||
| + | 331 | ||
| + | Conference Fees for 1 Individual | ||
| + | Early | ||
| + | Late | ||
| + | Conference Pass | ||
| + | 499 | ||
| + | 649 | ||
| + | Workshops | ||
| + | 99 | ||
| + | 149 | ||
| + | Exhibits Only | ||
| + | Free (Booth Personnel) | ||
| + | Free (Booth Personnel) | ||
| + | Social Event | ||
| + | 99 | ||
| + | 99 | ||
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| − | + | Financial Information | |
| − | + | Sponsorship | |
| − | + | Please include your top 5 sponsors and their amount: | |
| − | + | ||
| − | + | Sponsor Name | |
| − | + | Amount/Level | |
| − | + | ESRI | |
| − | + | 30000/Platinum | |
| − | + | Radiant Blue | |
| + | 30000/Platinum | ||
| + | Google | ||
| + | 15000/Gold | ||
| + | OpenGeo | ||
| + | 15000/Gold | ||
| + | Mapquest | ||
| + | 7500/Silver | ||
| − | + | *please attach the public sponsorship document (describing possible levels) | |
| − | |||
| − | + | http://svn.osgeo.org/osgeo/foss4g/2011/documents/FOSS4G2011DenverSponsorship.pdf | |
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| − | 120 | + | |
| − | Workshops | + | |
| − | + | ||
| − | 100 | + | |
| − | Exhibits Only | + | |
| − | + | Financial Report | |
| − | Not applied | + | |
| − | Social Event | + | ESTIMATES ONLY – FROM MAY 2011, based on 800 attendees |
| − | + | ||
| − | 45 | + | REVENUE |
| − | + | Type | |
| − | + | Amount | |
| − | + | Registration | |
| − | + | 311280 | |
| − | + | Workshops | |
| − | + | 123360 | |
| − | + | Exhibits | |
| − | + | 20000 | |
| − | + | Sponsorship | |
| − | + | 100000 | |
| − | Financial Information | + | Social Event |
| + | 43560 | ||
| + | Other | ||
| + | |||
| + | Total | ||
| + | 598200 | ||
| + | |||
| + | EXPENSES | ||
| + | Type | ||
| + | Amount | ||
| + | Marketing | ||
| + | 11250 | ||
| + | Administration | ||
| + | 7500 | ||
| + | Venue | ||
| + | 0 – based on certain occupancy levels and food purchases | ||
| + | Meals | ||
| + | 157893 – in conf catering, inc. workshop days | ||
| + | Social Event | ||
| + | 43560 | ||
| + | Misc. | ||
| + | 342682 | ||
| + | Total | ||
| + | 562885 | ||
| + | |||
| + | |||
| + | Suggestions | ||
| + | |||
| + | http://wiki.osgeo.org/wiki/FOSS4G_2011_Lessons_Learned | ||
| + | |||
| + | |||
| + | =FOSSGIS 2011 Conference Report= | ||
| + | |||
| + | Conference Name: FOSSGIS 2011 | ||
| + | Date: 5. to 7. April 2011 | ||
| + | Location: Heidelberg (Germany) | ||
| + | Organizing Committee Contact (including email):info@fossgis.de | ||
| + | FOSSGIS e.V., OpenStreetMap Community and Open Source Geospatial Foundation (OSGeo) in cooperation with the Department for Geoinformatic of the Geographic Institute of the University of Heidelberg | ||
| + | |||
| + | |||
| + | All prices in Euro € | ||
| + | |||
| + | General Information | ||
| + | |||
| + | Attendance | ||
| + | |||
| + | Type | ||
| + | Number of Attendees | ||
| + | General Sessions | ||
| + | > 400 | ||
| + | Workshops | ||
| + | > 200 | ||
| + | Exhibition Only | ||
| + | |||
| + | Social Event | ||
| + | 125 | ||
| + | |||
| + | *if possible, please attach the full registrant list | ||
| + | |||
| + | Conference Fees for 1 Individual | ||
| + | |||
| + | |||
| + | Early | ||
| + | Late | ||
| + | Conference Pass | ||
| + | |||
| + | 120 | ||
| + | Workshops | ||
| + | |||
| + | 100 | ||
| + | Exhibits Only | ||
| + | |||
| + | Not applied | ||
| + | Social Event | ||
| + | |||
| + | 45 | ||
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| + | Financial Information | ||
Sponsorship | Sponsorship | ||
| Line 1,948: | Line 2,007: | ||
= OSGIS 2004 Conference Report = | = OSGIS 2004 Conference Report = | ||
| − | Conference Name: OSGIS – Open Source GIS Conference and MapServer User Meeting | + | * Conference Name: OSGIS – Open Source GIS Conference and MapServer User Meeting |
| − | Date: 2004-06-09 to 2004-06-11 | + | * Date: 2004-06-09 to 2004-06-11 |
| − | Location: Ottawa, Canada | + | * Location: Ottawa, Canada |
| − | Organizing Committee Contact: Jeff McKenna (jmckenna@gatewaygeomatics.com) | + | * Organizing Committee Contact: Jeff McKenna (jmckenna@gatewaygeomatics.com) |
Note: the following financial numbers are in CAN $ | Note: the following financial numbers are in CAN $ | ||
| Line 1,959: | Line 2,018: | ||
=== Attendance === | === Attendance === | ||
| − | + | * General Sessions: 210 | |
| − | + | * Workshops: 130 | |
| − | General Sessions | + | * Exhibition Only: 3 |
| − | 210 | + | * Social Event: 152 |
| − | Workshops | ||
| − | 130 | ||
| − | Exhibition Only | ||
| − | 3 | ||
| − | Social Event | ||
| − | 152 | ||
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| + | === Conference Fees for 1 Individual === | ||
| + | * Conference Pass: (early) 315 CAD (late) 360 CAD | ||
| + | * MapServer User Meeting only: (early) 180 CAD (late) 220 CAD | ||
| + | * Workshops: (early) Included (late) Included | ||
| + | * Student Pass: 90 CAD (reduced access) or 180 CAD | ||
| + | * Exhibits Only: 20 CAD | ||
| + | * Social Event: 1 pass included, 30 CAD extra passes | ||
== Financial Information == | == Financial Information == | ||
| − | Sponsorship | + | === Sponsorship === |
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| + | * DM Solutions Group: 15,000 CAD (platinum) | ||
| + | * Tydac.ch: 5,000 CAD (silver) | ||
| + | * CamptoCamp: 3,000 CAD (bronze) | ||
| + | * GeoConnections: 3,000 CAD (bronze) | ||
| + | *sponsorship documents and others are available at: https://svn.osgeo.org/osgeo/foss4g/2004/osgis-mum2/ | ||
| + | === Financial Report === | ||
| + | ==== REVENUE ==== | ||
| + | * Registration: 67,710 CAD | ||
| + | * Workshops: | ||
| + | * Exhibits: 2,500 CAD | ||
| + | * Sponsorship: 26,000 CAD | ||
| + | * Social Event: | ||
| + | * Less discounts: 15,779 CAD | ||
| + | * Total: 80,431 CAD | ||
| + | ==== EXPENSES ==== | ||
| + | * Marketing: 15,849 CAD | ||
| + | * Administration: 1,523 CAD | ||
| + | * Venue: 10,510 CAD | ||
| + | * Meals: 16,074 CAD | ||
| + | * Social Event: 9,508 CAD | ||
| + | * Transportation: 1,795 CAD | ||
| + | * Event Planner: 15,000 CAD | ||
| + | * Total: 70,259 CAD | ||
| − | + | == Suggestions == | |
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| − | Suggestions | ||
| − | + | * we provided transportation from hotel to conference, and this is a requirement for future conferences | |
| − | + | * we gave registrants the ability to choose their top 4 workshops to attend | |
| − | + | * we made sure each night had a social event, even if it was just an arranged place to meet at after hours, and this made the conference a success (in terms of feedback) | |
| − | + | * we used a LIVECD for the Linux workshops | |
| − | + | * our downfall financially is that we started looking for sponsors too late | |
| − | + | * we had a special student registration price, and this was very popular | |
| − | our venue costs were very high because we had to | + | * our venue costs were very high because we had to rent the space from the university |
[[Category:Conference Committee]] | [[Category:Conference Committee]] | ||
Revision as of 05:54, 13 June 2019
This page details all of the Conference Reports that were previously included in the FOSS4G Request for Proposals (RfP) document. It has been copied from that document and still needs a lot of formatting (I have formatted the 2014 report to provide an example). Tables have not been copied across
FOSS4G 2016 Conference Report
Conference Name: FOSS4GBonn 2016 Date: August 22-26, 2016 Location: Bonn, Germany Organizing Committee Contact (including email): User:Till Adams, tilladams@fossgis.de
General Information
Attendance
General Sessions: 889 attendees from 54 Countries (20% Germany, 2/3 europe, 1/3 RotW Workshops: 400 attendees Exhibition Only: N/A Social Event: ~700
Conference Fees for 1 Individual (including Gala)
Early: 550 € Late: 750 €
Workshops Early: 80€ /half day Late: 100€/half day
Social Event Included in full registration, 65€ for additional Tickets
Financial Information
Sponsorship
Please include your top 5 sponsors and their amount:
a : Silver (7.500€)/Boundless, Deutsche Bahn, GeoCat, Geops, Google, SourcePole b : Bronze (3.750€)/53north, camptocamp, cartoDB, ESRI, GeoSolutions, GISCloud, GIT, oslandia, terrestris, WhereGroup c : Supporter (1.500€)/EOX, Gaia3D, GeoBeyond, GeoPlace, Interactive Instruments, Intevation, planet, terranodo d : institutional partners (media); ESA, Fossgis, LocationTech
Financial Report
Final account settlement was done in Euros (€)
REVENUE
Total: 98.007,03 €
EXPENSES
Marketing(Web site, t-shirts, programme book, delegate gifts, signage etc): -- Venue(including meals, catering for social event): --
Total --
- for a detailed financial report of the 2016 event, please contact Till Adams privately.
Suggestions http://wiki.osgeo.org/wiki/FOSS4G_2016_Lessons_Learned (work in progress)
FOSS4G 2015 Conference Report
Conference Name: FOSS4G Seoul 2015 Date: Sept 14-19, 2015 Location: Seoul, South Korea Organizing Committee Contact (including email): Sanghee Shin, shshin@gaia3d.com
General Information
Attendance
General Sessions: 562 attendees Workshops: 269 attendees, 379 seats Exhibition Only: N/A Social Event: N/A(Gala Dinner was co-hosted with Smart Geospatial Expo delegates)
Conference Fees for 1 Individual
Early: USD440, KRW440,000 Late: USD550, KRW550,000
Workshops Early: USD100 or KRW100,000/half day, USD200 or KRW200,000/full day Late: USD100 or KRW100,000/half day, USD200 or KRW200,000/full day
Social Event Included in full registration, USD110 for additional Tickets
Financial Information
Sponsorship
Please include your top 5 sponsors and their amount:
Ministry of Land, Infrastructure and Transport(Korea) : Gold/ KRW15,000,000 LX Corp : Gold / KRW15,000,000 LH Corp : Gold / KRW15,000,000 MapZen : Gold / USD15,000 Gaia3D, Inc : Gold / KRW 15,000,000 MapBox : Gold / USD15,000 Seoul Metropolitan Government : Gold / KRW15,000,000 National Geographic Information Institute : Gold / KRW15,000,000
Financial Report
Final account settlement was done in Korean Won(KRW)
REVENUE
Registration: KRW161,493,000 Workshops: KRW41,730,000 Sponsorship: KRW213,948,000
Total: KRW417,171,000
EXPENSES
Marketing(Web site, t-shirts, programme book, delegate gifts, signage etc): KRW45,640,965 Administration(On-site registration service, credit card fees, PCO fee, exhibition booth setup): KRW94,700,735 Venue(including meals, catering for social event): KRW220,829,300
Total KRW361,171,000
- for a detailed financial report of the 2015 event, please contact Sanghee Shin privately for the spreadsheet.
Suggestions http://wiki.osgeo.org/wiki/FOSS4G_2015_Lessons_Learned (work in progress)
FOSS4G 2014 Conference Report
Conference Name: FOSS4G 2014 Date: Sept 8-13, 2014 Location: Portland, OR, USA Organizing Committee Contact (including email): Darrell Fuhriman, darrell@garnix.org
General Information
Attendance
General Sessions: 870 Full Conference Equivalents Workshops: 933 half day seats Exhibition Only: N/A Social Event: 650
Conference Fees for 1 Individual
Early: USD 650 Late: USD 750
Workshops USD 100/half day USD 150/half day
Social Event Included in full registration, $65 for additional Tickets
Financial Information
Sponsorship
Please include your top 5 sponsors and their amount:
Google: Gold/ USD 15,000 Amazon: Silver/USD 7,500 CartoDB: Silver/USD 7,500 Boundless: Silver/USD 6,750 (early discount) Esri: Silver/USD 6,750 (early discount)
Financial Report
THESE ARE PRELIMINARY NUMBERS
REVENUE
Registration: USD 458,795 Workshops: USD 113,388.49 Sponsorship: USD 98,500
Total: USD 676,549.49
EXPENSES
Marketing: USD 17,700 Administration: USD 63,148 Venue: USD 357,574.10 Meals (included above) Social Event (included above) Misc. See attached report
Total USD 485,446.01
- for a detailed financial report of the 2014 event, please contact Jeff McKenna privately for the spreadsheet.
Suggestions http://wiki.osgeo.org/wiki/FOSS4G_2014_Lessons_Learned (work in progress)
FOSS4G 2013 Conference Report
Conference Name: FOSS4G 2013 Date: September 17-21, 2013 Location: Nottingham, United Kingdom Organizing Committee Contact (including email): Steven Feldman (shfeldman@gmail.com)
Note: please specify the type of currency you are referring to throughout the document: UK Pounds (£) General Information
Attendance
Number of Attendees at General Sessions:
- Thurs 19th - 799
- Fri 20th - 797
- Sat 21st - 736
Workshops:
- Booked for 8 hrs - 88
- Booked for 16 hrs - 99
Social Events:
- Pre event Ice Breaker on 18th - 163
- Gala Night on 19th - 722
- Closing Party on 21st - 133
Conference Fees for 1 Individual
Conference Pass (full conference 3 days inc social event Early (rates inc UK sales tax at 20% i.e. this is what a delegate paid) = £350 Late (rates inc UK sales tax at 20% i.e. this is what a delegate paid) =£435
Single Day pass = £135/£165
Workshops (choices could be from either day) 8 hours = £60 16 hours = £120
Social Events Ice Breaker = £35 Gala Night (free with full conference pass, chargeable for day delegates £55) Closing Party = £35
Notes
¥ The prices above represent what delegates paid including UK sales tax of 20% we received 83% of these rates
¥ About 60% of delegates took advantage of early bird rates
¥ We offered accommodation in university rooms (£50) or the on site hotel (£140) and about half of the delegates booked through us.
¥ Delegates could book 8 or 16 hours of workshops and then select the sessions they wished to attend across the 2 days
¥ Most delegates booked the full conference package which included the Gala Night
Financial Information
Sponsorship
Please include your top 5 sponsors and their amount:
Ordnance Survey - Diamond - £25,000 plus sales tax UK Met Office - Diamond - £25,000 plus sales tax Google - Gold - £10,000 plus sales tax Sopra - Gold - £10,000 plus sales tax Envitia - Gold - £10,000 plus sales tax Eclipse LocationTech - Gold - £5,000 plus sales tax plus the provision of video recording staff, equipment and service for the whole of the conference
- please attach the public sponsorship document (describing possible levels) See http://2013.foss4g.org/sponsorship-opportunities/sponsorship-packages/index.html
Financial Report
REVENUE
Registration (includes charges for on site accommodation) = £346,015 Workshops (income not separated and included in above but estimated at £15,000) Sponsorship = £138,694 Social Event (included in conference fee, very few bookings by day delegates)
Total = £487,709
EXPENSES
Marketing (Web site, t-shirts, programme book, delegate gifts, signage etc) = £20,102 Administration (travel, insurance registration service, credit card fees, PCO fee at 5% of costs) = £44,914 Venue (includes meals, catering for social events, on site accommodation) = £278,163 Meals (inc in venue above) Social Event (main cost was catering included in venue above) costs of entertainers = £4,785 Misc. (GeoCamp - Marquee) = £26,171 Contingency for late bills received = £3,000
Total = £377,456
Surplus = £107,252
Donations (AGI £7,500, OSGeo UK Chapter £7,500, Others £1,000) = £16,000 Returned to OSGeo Foundation = £91,252 (approx $146,000)
Notes ¥ We did not directly pay to rent the venue or the computer labs for the workshops, the charge was incorporated in the daily delegate fee which included lunches, drinks and the use of the venue. The cost per delegate per day was £57 plus sales tax) ¥ the cost per delegate for the Ice Breaker dinner and drinks was £28 ¥ The cost per delegate for the gala night dinner and drinks was £35
Suggestions
http://wiki.osgeo.org/wiki/FOSS4G_2013_Lessons_Learned Appendix C. FOSS4G 2011 Conference Report
FOSS4G 2011 Conference Report
Date: September 12-16, 2011 Location: Denver, Colorado, USA Organizing Committee Contact (including email): Peter Batty (peter.batty@gmail.com)
Note: please specify the type of currency you are referring to throughout the document: U.S. Dollars General Information
Attendance
Type Number of Attendees General Sessions 893 Workshops 482 Exhibition Only 10 Social Event 331
Conference Fees for 1 Individual
Early Late Conference Pass 499 649 Workshops 99 149 Exhibits Only Free (Booth Personnel) Free (Booth Personnel) Social Event 99 99
Financial Information
Sponsorship
Please include your top 5 sponsors and their amount:
Sponsor Name Amount/Level ESRI 30000/Platinum Radiant Blue 30000/Platinum Google 15000/Gold OpenGeo 15000/Gold Mapquest 7500/Silver
- please attach the public sponsorship document (describing possible levels)
http://svn.osgeo.org/osgeo/foss4g/2011/documents/FOSS4G2011DenverSponsorship.pdf
Financial Report
ESTIMATES ONLY – FROM MAY 2011, based on 800 attendees
REVENUE Type Amount Registration 311280 Workshops 123360 Exhibits 20000 Sponsorship 100000 Social Event 43560 Other
Total 598200
EXPENSES Type Amount Marketing 11250 Administration 7500 Venue 0 – based on certain occupancy levels and food purchases Meals 157893 – in conf catering, inc. workshop days Social Event 43560 Misc. 342682 Total 562885
Suggestions
http://wiki.osgeo.org/wiki/FOSS4G_2011_Lessons_Learned
FOSSGIS 2011 Conference Report
Conference Name: FOSSGIS 2011 Date: 5. to 7. April 2011 Location: Heidelberg (Germany) Organizing Committee Contact (including email):info@fossgis.de FOSSGIS e.V., OpenStreetMap Community and Open Source Geospatial Foundation (OSGeo) in cooperation with the Department for Geoinformatic of the Geographic Institute of the University of Heidelberg
All prices in Euro €
General Information
Attendance
Type Number of Attendees General Sessions > 400 Workshops > 200 Exhibition Only
Social Event 125
- if possible, please attach the full registrant list
Conference Fees for 1 Individual
Early
Late
Conference Pass
120 Workshops
100 Exhibits Only
Not applied Social Event
45
Financial Information
Sponsorship
Please include your top 5 sponsors and their amount:
Sponsor Name Amount/Level disy silver Omniscale silver geops silver FOSS Academy silver intevation silver GIN e.V. silver
- please attach the public sponsorship document (describing possible levels)
http://www.fossgis.de/konferenz/wiki/2011#Sponsoren_.26_Aussteller http://www.fossgis.de/konferenz/wiki/2011/Sponsoren_und_Aussteller
Financial Report
REVENUE Type Amount Registration 18000 Workshops 24400 Exhibits
Sponsorship 10000 Social Event 5600 Other
Total 56000
EXPENSES Type Amount Marketing 5400 Administration 2000 Venue
Meals 10000 Social Event 5600 Misc. 2500 Total 25500
- please include a more detailed financial report if possible
Suggestions
Use this space for your suggestions for future OSGeo conferences.
FOSS4G 2010 Conference Report
Conference Name: FOSS4G Barcelona Date: September 6-9, 2010 Location: Barcelona Organizing Committee Contact (including email):
Local Organizing Committee Lorenzo Becchi (Chair). Board member of the OSGeo Spanish Chapter lbecchi@osgeo.org
Jordi Guimet. Director of the Catalan SDI (IDEC) jordi.guimet@icc.cat
Irene Compte. Executive Director, Urbiotica S.L. irene@sigte.udg.es
Lluís Vicens. Geographic Information Systems and Remote Sensing Service (SIGTE) of the University of Girona lluis@sigte.udg.es
Cárol Puig. Lecture of Geomatics at Universitat Politécnica de Catalunya (UPC) carol.puig@upc.edu
Oscar Fonts. Geographic Information Research Group, Universitat Jaume I, Castelló oscar.fonts@gmail.com
Note: please specify the type of currency you are referring to throughout the document. EUROS
General Information
Attendance
Type Number of Attendees General Sessions 830 (including invited speakers, one day registrations, students and no shows (43) Workshops 282 Exhibition Only 54 Social Event (Congress dinner) 333
- full registration list is available from Lorenzo Becchi
Conference Fees for 1 Individual
Early
Late
Conference Pass
360€
465€
Workshops
175€
200€
Exhibits Only
Free
Free
Social Event
70€
70€
Financial Information
Sponsorship
Please include your top 5 sponsors and their amount:
Sponsor Name Amount/Level Prodevelop. Integración de tecnologías 17.391€ / Platinum Autodesk 10.000€ / Gold Instituto Geográfico Nacional (IGN of Spain) 10.000€ / Gold Servicio Regional del Instituto Geográfico Nacional en Catalunya 10.000€ / Gold Google 10.000€ / Gold
- please attach the public sponsorship document (describing possible levels)
http://svn.osgeo.org/osgeo/foss4g/2010/documents/sponsorship-prospectus-09122009.pdf
Financial Report
REVENUE Type Amount Registration 294.028€ Workshops 47.640€ Exhibits 99.399€ Sponsorship Included in Exhibits Social Event 21.000€ Other: Grants 4.800€ Total 458.588€ (credit card expenses deducted)
EXPENSES Type Amount Marketing (decoration, programme, etc) 40.004€ Administration (General Secretariat) 31.048€ Venue ( venue, AV, hostesses) 186.069€ Meals (included in the social program) Social Event (social program: coffee, lunch, dinner) 119.921€ Misc. 49.175€ Total 426.216€
Suggestions
http://wiki.osgeo.org/wiki/FOSS4G_2010_Lessons_Learned
FOSS4G 2009 Conference Report
Conference Name: FOSS4G 2009 Date: 20th – 23rd October 2009 Location: Sydney Convention Centre, Sydney, Australia Organizing Committee Contact (including email): Cameron Shorter (cameron.shorter@gmail.com)
Note: please specify the type of currency you are referring to throughout the document: Australian Dollar General Information
Attendance
Type Number of Attendees General Sessions 436 Workshops 189 Exhibition Only 20 (+ 8 complimentary) Social Event 190 (+10 complimentary)
- if possible, please attach the full registrant list
Conference Fees for 1 Individual
Early
Standard
Onsite
Full
$725
$935
$1145
Student
$460
$620
$780
Day Only
$410
$570
$725
Workshop Only
$375
$375
N\A
Exhibit Only
$350
$350
$350
Social Event
$150
$150
$150
Financial Information
Sponsorship
Please include your top 5 sponsors and their amount:
Sponsor Name Amount/Level Autodesk $15,000 Ingres $15,000 OpenGeo $15,000 Australian Bureau of Meteorology $13,670 CSIRO, ESRI Inc, 52North, ERDAS, OpenGeo, latlon, Jacobs University, STFC/UCAR/Unidata, LisaSoft/Arcdec $4,000
- please attach the public sponsorship document (describing possible levels)
http://2009.foss4g.org/downloads/FOSS4G_Sponsorship_Exhibition_Document.pdf
Financial Report
REVENUE Type Amount Registration 303,765 Workshops Unknown (Included in Other?) Exhibits 28,490 Sponsorship 83,734 Social Event Unknown (Included in Other?) Other 123,570 Total 539,559
EXPENSES Type Amount Marketing Approx 18,000 Administration Approx 72,000 includes (PCO fees) Venue Approx 60,770 (Including Code Sprint) Meals Approx 65, 691 (Including Code Sprint) Social Event 850 (Booking Fee) All costs paid directly by delegates Misc. Approx 52,000 (Workshops) AV & Internet
Approx 50,326
Total Fixed (267,704) Variable (177,759) Total: 445, 463
- please contact Jeff McKenna to obtain a more detailed financial report of this event
Suggestions
http://wiki.osgeo.org/wiki/FOSS4G_2009_Lessons_Learned
FOSSGIS 2009 Conference Report
Conference Name: FOSSGIS 2009 Date: 17.-19. March 2009 Location: Leibnuz University Hannover Organizing Committee Contact (including email): FOSSGIS-Committee (georg.loesel@fossgis.de) http://www.fossgis.de/konferenz/wiki/Organisationsteam_2009
General Information
Attendance
Type Number of Attendees General Sessions ca. 500 Workshops ca. 250 Exhibition Only ca. 500 Social Event ca. 150
Conference Fees for 1 Individual
Early
Late
Conference Pass
Free
Free
Workshops
100 Euro
100 Euro
Exhibits Only
Free
Free
Social Event
30 Euro
30 Euro
Financial Information
Sponsorship
Sponsor Name Amount/Level lat/lon GmbH 500 Euro Delphi IMM 500 Euro in medias res 500 Euro 52° North 500 Euro Andreas Hocevar 500 Euro
Financial Report
REVENUE Type Amount Registration 0.00 € Workshops 25,074.00 € Exhibits 0.00 € Sponsorship 4,000.00 € Social Event 4,350.00 € Other 20.00 € Total 33,444.00 €
EXPENSES Type Amount Marketing 1,666.20 € Administration 1,416.26 € Venue 308.80 € Personnel 1,457.19 € Meals 4,222.73 € Social Event 7,562.10 € Proceedings 2,465.75 € Misc. 869.76 €ł Total 19,968.79 €
FOSS4G 2008 Conference Report
Conference Name: FOSS4G 2008 Date: September 29 – October 4 Location: Cape Town, South Africa Organizing Committee Contact (including email): Gavin Fleming (gavinjfleming@gmail.com)
Note: please specify the type of currency you are referring to throughout the document (R = ZAR = South African Rand)
General Information
Attendance
Type Number of Attendees General Sessions 550 Workshops 270 Exhibition Only n/a (271 attended only the conference, no workshops) The exhibition was open to all registrants. Social Event 308
- if possible, please attach the full registrant list
Conference Fees for 1 Individual
Early
Late
Conference Pass
See below
Workshops
Exhibits Only
Social Event
n/a
R 390.00
Earlybird - conference + workshops 4900.00 (ZAR)
Earlybird - conference only 2900.00 (ZAR)
Conference + workshops 5900.00 (ZAR)
Conference only 3900.00 (ZAR)
Daily registration (1 day) 1200.00 (ZAR)
Daily registration (2 days) 2400.00 (ZAR)
Daily registration (3 days) 3600.00 (ZAR)
Half day (workshops and tech visits only) 650.00 (ZAR)
Full discount (conference only) 0.00 (ZAR)
Half discount (conference only) 1950.00 (ZAR)
Late registration (conference + workshops) 6200.00 (ZAR)
Late registration (conference only) 4100.00 (ZAR)
exhibitor pass (free) 0.00 (ZAR)
exhibitor pass (extra) 1950.00 (ZAR)
paid exhibition stand worker 1000.00 (ZAR)
Financial Information
Sponsorship
Please include your top 5 sponsors and their amount:
Sponsor Name Amount/Level Autodesk R250 000 / Platinum SITA R100 000 / Gold Google R106 000 / Silver US Army Corps of Engineers R55 000 / Silver GIMS R40 000 / Silver
- both Google and US Army amounts were supposed to be R40 000 but converted to the above amounts due to the exchange rate when the payments came through.
- please attach the public sponsorship document (describing possible levels) (full prospectus included)
Financial Report
REVENUE Type Amount Registration R1 868 949 Workshops (R514 750 of the total registration amount) Exhibits R362 900 Sponsorship R643 106 Social Event in/out, no profit Other GISSA provided bridging finance Total R2 874 955
EXPENSES Type Amount Marketing R56 822 Administration R393 124 Venue + meals R2 090 618
Social Event
Off budget - in/out
Misc.
R113 258
Total
R2 654 693
- please include a more detailed financial report if possible (full report attached)
Suggestions
Use this space for your suggestions for future OSGeo conferences.
See http://wiki.osgeo.org/wiki/FOSS4G2008_Lessons_Learned
More at:
wiki: http://wiki.osgeo.org/wiki/Category:FOSS4G2008
website: http://foss4g2008.org
FOSSGIS 2008 Conference Report
Conference Name: FOSSGIS 08 Date: 1. bis 3. April 2008 Location: Freiburg (im Breisgau), Germany Organizing Committee Contact: FOSSGIS-Committee (georg.loesel@fossgis.de) http://www.fossgis.de/konferenz/wiki/Organisationsteam_2008
General Information
Attendance
Type Number of Attendees General Sessions > 400 Workshops 130 Exhibition Only > 400 Social Event ca. 150
Conference Fees for 1 Individual
Early
Late
Conference Pass
Free
Free
Workshops
80 Euro
80 Euro
Exhibits Only
Free
Free
Social Event
20 Euro
20 Euro
Financial Information
Sponsorship
Top 5 sponsors and their amount:
Sponsor Name Amount/Level Autodesk 2500 Euro lat/lon GmbH 500 Euro regioData 500 Euro IVU Traffic Technologies 500 Euro Lehmanns Buchhandlung 500 Euro
- public sponsorship document available at: http://www.osgeo.org/conference/archives/fossgis
Financial Report
REVENUE Type Amount Registration - Workshops 17,676.15 Euro Exhibits - Sponsorship 7,350.00 Euro Social Event 2,760.00 Euro Other
Total 27,786.15 Euro
EXPENSES Type Amount Marketing -7,390.5 Euro Administration
Venue -4,586.02 Euro Meals -6,945.15 Euro Social Event -4,296.8 Euro Misc. -743.25 Euro Total -23,961.72 Euro
- more detailed financial report available at: http://www.osgeo.org/conference/archives/fossgis
Suggestions
Use this space for your suggestions for future OSGeo conferences.
It would very helpful to have some spreadsheet / database / Software, which helps us with the handling of participants, workshops, billings, reports etc.
We actual working with some spreadsheets and a Wiki. A consistent system where we can handle all administrative stuff for the conference would be great.
Do you have any suggestions or experience with system X or system Z?
I attached a spreadsheet (available at http://www.osgeo.org/conference/archives/fossgis) which reflects the changes on our bank account, I have not real “report” by click, due to the problem described above.
The spreadsheet is meant to raise the transparency of our work rather than to report.
FOSS4G 2007 Conference Report
Conference: FOSS4G 2007 Date: 2007-09-24 to 2007-09-27 Location: Victoria, British Columbia, Canada Contact: Paul Ramsey (pramsey@cleverelephant.ca)
General Information
- Conference documents are found at: http://www.osgeo.org/conference/archives/foss4g
Attendance
Type
- of Attendees
- Early Bird
- Regular
Conference 254 116 138 Conference & Workshops 309 264 45 Exhibition Only N/A N/A N/A Social Event 406 N/A N/A
Note: 109 registrations were complimentary (volunteers, committee members, some plenary speakers).
Conference Fees for 1 Individual
Early
Late
Conference
395 CAD
565 CAD
Conference & Workshops
575 CAD
820 CAD
Exhibits Only
N/A
N/A
Conference One Day
185 CAD
265 CAD
Workshops Only
200 CAD
300 CAD
Student Conference
225 CAD
325 CAD
Student Conference & Workshops
365 CAD
485 CAD
Social Event
50 CAD
50 CAD
Financial Information
Sponsorship
Sponsor Name
Amount/Level
Autodesk
25,000 USD
GeoConnections Canada
15,000 USD
Google
10,000 USD
DM Solutions Group
10,000 USD
Refractions Research
10,000 USD
Safe Software
10,000 USD
Leica Geosystems
10,000 USD
Integrated Land Management Bureau
10,000 USD
ESRI
5,000 USD
Orkney
5,000 USD
Sierra Systems
5,000 USD
Financial Report
REVENUE
Type
Amount
Conference Registration
140,000 CAD
Conference & Workshops Registration
170,000 CAD
Exhibitors
8,000 USD
Sponsors
115,000 USD
Social Event
20,000 CAD
Other
N/A
Total
~450,000 CAD
EXPENSES Type Amount Marketing 30,000 CAD Administration 8,000 CAD Venue 120,000 CAD Meals 108,000 CAD Management 50,000 CAD VAT 17,000 CAD Total ~330,000 CAD
- detailed report compiled by the conference management company can be found at: http://www.osgeo.org/sites/osgeo.org/files/webfiles/conference/archives/foss4g/2007/foss4g2007_Final_Report_public.pdf
Suggestions
http://wiki.osgeo.org/index.php/FOSS4G2007_Lessons_Learned
FOSSGIS 2007 Conference Report
Conference Name: FOSSGIS 2007 (Freie und Open Source Software für Geoinformationssysteme) Date: 2007-03-13 to 2007-03-15 Location: Germany, Berlin, Humboldt-University, Erwin-Schrödinger Zentrum Organizing Committee Contact: FOSSGIS-Committee (georg.loesel@fossgis.de) http://www.fossgis.de/konferenz/wiki/Organisationsteam_2007
Note: the following financial numbers are in Euros
General Information
- Conference documents are found at: http://www.osgeo.org/conference/archives/fossgis
Attendance
Type Number of Attendees General Sessions ~250 Workshops ~100 Exhibition Only
Social Event ~80
Conference Fees for 1 Individual (Currency €, Euro)
Early
Late
Conference Pass
free
free
Workshops
80 Euro
80 Euro
Exhibits Only
Social Event
20 Euro
20 Euro
Financial Information
Sponsorship Sponsor Name Amount/Level Autodesk 2500,00 Euro latlon (Bonn) 500,00 Euro Nolte 500,00 Euro GDF Hannover 250,00 Euro GIN e.V. 250,00 Euro Delphi IMM 250,00 Euro Huethig 250,00 Euro R3 GIS 250,00 Euro GDV 250,00 Euro Kreis Recklinghausen 250,00 Euro
Financial Report
REVENUE Type Amount Registration - Workshops 12.860,00 Euro Exhibits - Sponsorship 5.690,00 Euro Social Event 1.600,00 Euro Other
Total 20.150,00 Euro
EXPENSES
Type
Amount
Marketing
1796,98 Euro
Administration
Venue 874,65 Euro Meals (Including Social Event) 6499,98 Euro Social Event
Misc.
Total 0
Lot of work, mainly administration, was handled by members of different companies (MapMedia, Delphi IMM, terrestris, WhereGroup, Intevation) and organisations (GRASS-Anwender-Vereinigung GAV). This work had been substituted through naming on the sponsorship page.
FOSS4G 2006 Conference Report
Conference Name: FOSS4G 2006 Date: from 2006-09-12 to 2006-09-15 Location: Lausanne, Switzerland Organizing Committee Contact: Claude Philipona (claude.philipona@camptocamp.com)
Note: the following financial numbers are in CHF (Swiss Francs)
General Information
Attendance
Type Number of Attendees Early Number of Attendees Late General Sessions 284 245 Workshops 241 148 Exhibition Only N/A N/A Social Event 240 107
- registrant list, sponsorship documents and others can be found at: http://www.osgeo.org/conference/archives/foss4g
Conference Fees for 1 Individual
Early
Late
Conference + Workshops
CHF 300
CHF 350
Conference only
CHF 250
CHF 300
Workshops only
CHF 100
CHF 150
Exhibits Only
free
free
Social Event
CHF 40
CHF 100
Financial Information
Sponsorship
Sponsor Name
Amount/Level
Autodesk
CHF 30,000
Camptocamp
CHF 10,000
Tydac
CHF 10,000
ERDC
CHF 7,000
DM Solutions
CHF 7,000
Financial Report
REVENUE Type Amount Registration CHF 95,318 Workshops CHF 34,002 Exhibits N/A included with sponsorship Sponsorship CHF 102,162 Social Event CHF 17,681 Other -- Total CHF 249,162
EXPENSES
Type
Amount
Marketing (website, flyers, posters)
CHF 16,019
Administration (student helper staff salary, credit card fees, bank fees)
CHF 38,150
Venue (banners, conf. Book , badge, t-shirts, conf bag, misc. logistic)
CHF 30,717
Meals (coffee break, lunch, drinks)
CHF 67,707
Social Event
CHF 65,832
Misc. (OSGeo Board meeting, pre-conference staff lunch, Sol Katz award, gifts, video tapes, animation, ...).
CHF 18,734
Total
CHF 237,159
Suggestions
• OSGeo Board meeting should be included into the RFP of the local committee. • Demo Fest not parallel to other event (conference or workshops). • Workshop price should be higher to offer better services and to give small compensation (free passes, gifts, money) to the workshop leaders. • 2 categories for sponsorship was a good idea and was well understood by the companies. • Early Social Event fees were too low. CHF 100 seems to be a good price for a social event as we offered, of course it depends on the type of social event that is organized. • Local committee should pay an organization fee to the OSGeo Foundation.
OSG 2005 Conference Report
Conference Name: OSG '05 Date: 2005-06-16 to 2005-06-18 Location: Minneapolis, MN USA Organizing Committee Contact: Steve Lime (steve.lime@state.mn.us)
Note: the following financial numbers are in US $
General Information
Attendance
Type Number of Attendees General Sessions 310 Workshops 150-200 Exhibition Only N/A Social Event 125
Conference Fees for 1 Individual
Early
Late
Conference Pass
175 USD
225 USD
Workshops
25 USD each (inc. EOGEO)
N/A
Exhibits Only
N/A
N/A
Social Event
25 USD
N/A
Financial Information
Sponsorship
Sponsor Name
Amount/Level
Camptocamp
Platinum
DM Solutions Group
Platinum
ER Mapper
Platinum
Geo-Consortium
Platinum
US Army Corps of Engineers
Unadvertised (2,500 USD I believe)
- sponsorship document and others are available at: http://www.osgeo.org/conference/archives/osg05
Financial Report
REVENUE Type Amount Registration 57,000 USD including workshops Workshops
Exhibits
Sponsorship 23,000 USD Social Event
Other
Total 80,000 USD with some debt still outstanding
EXPENSES Type Amount Marketing 9,000 USD meeting materials for participants 1,500 USD keynote expenses 2,000 USD speaker gifts and door prizes Administration 3,000 USD registration costs 11,000 USD University overhead 9,000 USD staffing before and during Venue 2,500 USD Meals 38,000 USD Social Event
Misc. 1,500 USD Total 77,500 USD
FOSS/GRASS 2004 Conference Report
Conference Name: FREE AND OPEN SOURCE SOFTWARE FOR GEOINFORMATICS/ GIS - GRASS USERS CONFERENCE 2004 (FOSS/GRASS 2004) Date: 2004-09-12 to 2004-09-14 Location: Chulalongkorn University, Bankok Thailand Organizing Committee Contact: grass_uc@gisws.media.osaka-cu.ac.jp
Note: the following financial numbers are in US $
General Information
Attendance
Type Number of Attendees General Sessions 150 Workshops 150 Exhibition Only(Poster) 150 Social Event(Welcome and farewell party) 100
- Conference documents (including the financial report) are found at: http://www.osgeo.org/conference/archives/grass04
Conference Fees for 1 Individual
Early
Late
Conference Pass
60 USD (International)
180 USD
Workshops
Included in registration fee
Included in registration fee
Exhibits Only
Included in registration fee
Included in registration fee
Social Event
Food included in registration fee, alcoholic beverages paid separately
Food included in registration fee, alcoholic beverages paid separately
Financial Information
Sponsorship
Sponsor Name
Amount/Level
Osaka City University
2,000 USD
Japan-Vietnam Geoinformatics Consortium
2,000 USD
Chulalongkorn university
1,500 USD
Orkney Inc.
1,000 USD
Financial Report
REVENUE Type Amount Registration 7,000 USD (Discount for host country participants and waiver for some participants) Workshops Nil Exhibits Nil Sponsorship 6,500 USD Social Event Nil Other Nil Total 13,500 USD
EXPENSES
Type
Amount
Marketing (Poster, brochure, CD etc)
3,000 USD
Administration
3,000 USD
Venue
1,500 USD +In-kind support from Chulalongkron University
Meals
2,000 USD
Social Event
Nil
Misc. (Conference kit, partial support for some participants)
4,000 USD
Total
13,500 USD
- please include a more detailed financial report if possible (NOT AVAILABLE)
Suggestions
Use this space for your suggestions for future OSGeo conferences.
• Travel support for some participants must be considered • Reduced registration fee for students and some participants • Best Paper Award, Best Poster Award • Best Student paper, Best Student Poster Award • Attendees must be requested to fill in OSGeo membership forms and automatically become members of OSGeo
OSGIS 2004 Conference Report
- Conference Name: OSGIS – Open Source GIS Conference and MapServer User Meeting
- Date: 2004-06-09 to 2004-06-11
- Location: Ottawa, Canada
- Organizing Committee Contact: Jeff McKenna (jmckenna@gatewaygeomatics.com)
Note: the following financial numbers are in CAN $
General Information
Attendance
- General Sessions: 210
- Workshops: 130
- Exhibition Only: 3
- Social Event: 152
Conference Fees for 1 Individual
- Conference Pass: (early) 315 CAD (late) 360 CAD
- MapServer User Meeting only: (early) 180 CAD (late) 220 CAD
- Workshops: (early) Included (late) Included
- Student Pass: 90 CAD (reduced access) or 180 CAD
- Exhibits Only: 20 CAD
- Social Event: 1 pass included, 30 CAD extra passes
Financial Information
Sponsorship
- DM Solutions Group: 15,000 CAD (platinum)
- Tydac.ch: 5,000 CAD (silver)
- CamptoCamp: 3,000 CAD (bronze)
- GeoConnections: 3,000 CAD (bronze)
- sponsorship documents and others are available at: https://svn.osgeo.org/osgeo/foss4g/2004/osgis-mum2/
Financial Report
REVENUE
- Registration: 67,710 CAD
- Workshops:
- Exhibits: 2,500 CAD
- Sponsorship: 26,000 CAD
- Social Event:
- Less discounts: 15,779 CAD
- Total: 80,431 CAD
EXPENSES
- Marketing: 15,849 CAD
- Administration: 1,523 CAD
- Venue: 10,510 CAD
- Meals: 16,074 CAD
- Social Event: 9,508 CAD
- Transportation: 1,795 CAD
- Event Planner: 15,000 CAD
- Total: 70,259 CAD
Suggestions
- we provided transportation from hotel to conference, and this is a requirement for future conferences
- we gave registrants the ability to choose their top 4 workshops to attend
- we made sure each night had a social event, even if it was just an arranged place to meet at after hours, and this made the conference a success (in terms of feedback)
- we used a LIVECD for the Linux workshops
- our downfall financially is that we started looking for sponsors too late
- we had a special student registration price, and this was very popular
- our venue costs were very high because we had to rent the space from the university