Difference between revisions of "Secretary"
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(minor updates to the sec'y role) |
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== Annual Tasks == | == Annual Tasks == | ||
* File Delaware franchise tax and file annual report (one step) - [http://corp.delaware.gov/paytaxes.shtml here] | * File Delaware franchise tax and file annual report (one step) - [http://corp.delaware.gov/paytaxes.shtml here] | ||
| + | ** ''note: mpg never did this; presumably this has been handled by the Treasurer'' | ||
* File British Columbia extra-provincial society annual report (filed by Pat at Oliver and Co. lawyers, Williams Lake, BC) | * File British Columbia extra-provincial society annual report (filed by Pat at Oliver and Co. lawyers, Williams Lake, BC) | ||
| + | ** ''note: mpg never did this; maybe it's a Daniel/Treasurer thing?'' | ||
| + | |||
== Regular Tasks == | == Regular Tasks == | ||
* Scribe minutes from board meetings | * Scribe minutes from board meetings | ||
| + | ** when the secretary is absent, this can be done by any board member | ||
| + | ** the scribe is also responsible for conducting the follow-up formal votes via email | ||
| + | |||
| + | |||
| + | ==Record-keeping== | ||
| + | |||
| + | Note all records are kept in the OSGeo DropBox folder. | ||
| + | * Maintain the charter membership spreadsheet | ||
| + | ** Maintain list with full name, nationality, email address, etc | ||
| + | ** Track last-voted dates (to monitor activity status), in cooperation with CROs | ||
| + | ** Tag inactive Charter Members (and remove from list / subtract from elections total voters) | ||
* Contributor agreements | * Contributor agreements | ||
| − | ** | + | ** Maintaining electronic folder of contributor agreements |
| − | ** | + | ** Archive paper copies |
| − | ** | + | *** ''note: these currently live at mpg's house'' |
| − | + | ** Update web page of contributor agreements | |
| − | |||
| − | |||
| − | |||
Revision as of 14:00, 16 September 2013
Current OSGeo Secretary is Michael Gerlek
Annual Tasks
- File Delaware franchise tax and file annual report (one step) - here
- note: mpg never did this; presumably this has been handled by the Treasurer
- File British Columbia extra-provincial society annual report (filed by Pat at Oliver and Co. lawyers, Williams Lake, BC)
- note: mpg never did this; maybe it's a Daniel/Treasurer thing?
Regular Tasks
- Scribe minutes from board meetings
- when the secretary is absent, this can be done by any board member
- the scribe is also responsible for conducting the follow-up formal votes via email
Record-keeping
Note all records are kept in the OSGeo DropBox folder.
- Maintain the charter membership spreadsheet
- Maintain list with full name, nationality, email address, etc
- Track last-voted dates (to monitor activity status), in cooperation with CROs
- Tag inactive Charter Members (and remove from list / subtract from elections total voters)
- Contributor agreements
- Maintaining electronic folder of contributor agreements
- Archive paper copies
- note: these currently live at mpg's house
- Update web page of contributor agreements