Difference between revisions of "Secretary"
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== Regular Tasks == | == Regular Tasks == | ||
| + | === Often === | ||
* Scribe minutes from board meetings | * Scribe minutes from board meetings | ||
** when the secretary is absent, this can be done by any board member | ** when the secretary is absent, this can be done by any board member | ||
** the scribe is also responsible for conducting the follow-up formal votes via email | ** the scribe is also responsible for conducting the follow-up formal votes via email | ||
| + | |||
| + | === Annual (at least) === | ||
| + | * Check Board and officers http://www.osgeo.org/content/foundation/board_and_officers.html | ||
| + | * Check contact to Local Chapters http://www.osgeo.org/content/chapters/index.html | ||
| + | * | ||
==Record-keeping== | ==Record-keeping== | ||
Revision as of 13:06, 18 September 2014
Current OSGeo Secretary is Jachym Cepicky
Annual Tasks
- File Delaware franchise tax and file annual report (one step) - here
- note: mpg never did this; presumably this has been handled by the Treasurer
- File British Columbia extra-provincial society annual report (filed by Pat at Oliver and Co. lawyers, Williams Lake, BC)
- note: mpg never did this; maybe it's a Daniel/Treasurer thing?
Regular Tasks
Often
- Scribe minutes from board meetings
- when the secretary is absent, this can be done by any board member
- the scribe is also responsible for conducting the follow-up formal votes via email
Annual (at least)
- Check Board and officers http://www.osgeo.org/content/foundation/board_and_officers.html
- Check contact to Local Chapters http://www.osgeo.org/content/chapters/index.html
Record-keeping
Note all records are kept in the OSGeo DropBox folder.
- Maintain the charter membership spreadsheet
- Maintain list with full name, nationality, email address, etc
- Track last-voted dates (to monitor activity status), in cooperation with CROs
- Tag inactive Charter Members (and remove from list / subtract from elections total voters)
- Contributor agreements
- Maintaining electronic folder of contributor agreements
- Archive paper copies
- note: these currently live at mpg's house
- Update web page of contributor agreements
Upcoming tasks
- contact info (uptodate email addresses) of each project officer for the http://www.osgeo.org/content/foundation/board_and_officers.html, see
http://lists.osgeo.org/pipermail/board/2014-September/012136.html for more info