Secretary
Revision as of 14:50, 19 June 2018 by astrid_emde (talk | contribs) (changed secretary to Astrid Emde (before it was Jachym Cepicky))
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Current OSGeo Secretary is Astrid Emde
Regular Tasks
Often
- Scribe minutes from board meetings
- when the secretary is absent, this can be done by any board member
- the scribe is also responsible for conducting the follow-up formal votes via email
After elections
- Make sure, board members obtain their @osgeo.org address
- Make sure they get dropbox account
- make sure they have svn account
- Update wiki and osgeo.org paget the passwords!
- Send info for new members - copy Arnulf's blog page http://arnulf.us/sevendipity/archives/49-OSGeo-Director-Retrospective.html
- Get private addresses, mails and phone numbers for the insurance (Dropbox/OSGeo-intl/contact/)
- Ask for wiki page update, add/remove [ [Category:Board of Directors] ] tag
Annual (at least)
- Check Board and officers http://www.osgeo.org/content/foundation/board_and_officers.html
- Check contact to Local Chapters http://www.osgeo.org/content/chapters/index.html
- Update/control contact points of Chapters, Projects, Board members, make in line with http://www.osgeo.org/content/chapters/index.html (last check 2014-09-23, not finished, work in progress)
- File Delaware franchise tax and file annual report (one step) - here
- note: mpg never did this; presumably this has been handled by the Treasurer
- File British Columbia extra-provincial society annual report (filed by Pat at Oliver and Co. lawyers, Williams Lake, BC)
- note: mpg never did this; maybe it's a Daniel/Treasurer thing?
Record-keeping
Note all records are kept in the OSGeo DropBox folder.
- Maintain the charter membership spreadsheet
- Maintain list with full name, nationality, email address, etc
- Track last-voted dates (to monitor activity status), in cooperation with CROs
- Tag inactive Charter Members (and remove from list / subtract from elections total voters)
- Contributor agreements
- Maintaining electronic folder of contributor agreements
- Archive paper copies
- note: these currently live at mpg's house
- Update web page of contributor agreements
Upcoming tasks
- 2014-09-18 contact info (uptodate email addresses) of each project officer for the http://www.osgeo.org/content/foundation/board_and_officers.html, see
http://lists.osgeo.org/pipermail/board/2014-September/012136.html for more info
TODO
- Talk to sponsors (as board)
- Talk to organisations on our events - and on their events (as board)
- Private SVN repository (with sac https://trac.osgeo.org/osgeo/ticket/1404)
- List of passwords (in the private repository)
- Service for finding out particular member details and details about licence agreements
- Redefine incubation process (stars, levels, .... http://wiki.osgeo.org/wiki/5-star-rating)
- Get the passwords:
- osgeo.org page
- ADD MORE