Secretary
Revision as of 12:04, 9 September 2020 by astrid_emde (talk | contribs)
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Current OSGeo Secretary is Astrid Emde
Regular Tasks
Often
Scribe minutes from board meetings (see https://wiki.osgeo.org/wiki/Board_of_Directors)
- when the secretary is absent, this can be done by any board member
- the scribe is also responsible for conducting the follow-up formal votes via loomio polls
- Loomio: https://www.loomio.org/g/kdSmIwxu
- Todos on Gitea: https://git.osgeo.org/gitea/osgeo/todo/issues/
Transfer Motions to Loomio Polls
- open polls for every motion made in meetings at Loomio
- https://www.loomio.org/polls
After elections
- Make sure, board members obtain their @osgeo.org address
- Make sure they get Board_of_Directors/OnboardingChecklist#Nextcloud Nextcloud access
- (make sure they have svn account)
- Update wiki and osgeo.org page the passwords!
- Send info for new members
- See onboarding checklist: https://wiki.osgeo.org/wiki/Board_of_Directors/OnboardingChecklist
- Archive see Arnulf's blog page http://arnulf.us/sevendipity/archives/49-OSGeo-Director-Retrospective.html
- Get private addresses, mails and phone numbers for the insurance
- Ask for wiki page update, add/remove [ [Category:Board of Directors] ] tag
- Ask for update of the member page https://osgeo.org
Annual (at least)
- Check Board and officers https://www.osgeo.org/about/board/
- Check contact to Local Chapters https://www.osgeo.org/local-chapters/
- Update/control contact points of Chapters, Projects, Board members
- File Delaware franchise tax and file annual report (one step) - here
- note: mpg never did this; presumably this has been handled by the Treasurer
- File British Columbia extra-provincial society annual report (filed by Pat at Oliver and Co. lawyers, Williams Lake, BC)
- note: mpg never did this; maybe it's a Daniel/Treasurer thing?
Record-keeping
Note all records are kept in the OSGeo DropBox folder.
charter membership
- Maintain the charter membership spreadsheet
- Maintain list with full name, nationality, email address, etc
- Track last-voted dates (to monitor activity status), in cooperation with CROs
- Tag inactive Charter Members (and remove from list / subtract from elections total voters)
Contributor agreements
- Maintaining electronic folder of contributor agreements
- Archive paper copies
- note: these currently live at mpg's house
- Update web page of contributor agreements
Mou
- https://wiki.osgeo.org/wiki/Category:MoU
- upload all the Mou-pdf documents to https://git.osgeo.org/gitea/Board/mous
- Link the MOU to the partner page https://www.osgeo.org/partners/
- give the paper to the secretary to add to the paper archive
TODO
- todos are managed in gitea: https://git.osgeo.org/gitea/osgeo/todo/issues
move tasks to todos
- 2014-09-18 contact info (uptodate email addresses) of each project officer for the http://www.osgeo.org/content/foundation/board_and_officers.html, see
http://lists.osgeo.org/pipermail/board/2014-September/012136.html for more info
- Talk to sponsors (as board)
- Talk to organisations on our events - and on their events (as board)
- Private SVN repository (with sac https://trac.osgeo.org/osgeo/ticket/1404)
- List of passwords (in the private repository)
- Service for finding out particular member details and details about licence agreements
- Redefine incubation process (stars, levels, .... http://wiki.osgeo.org/wiki/5-star-rating)
- Get the passwords:
- osgeo.org page