Latest revision as of 06:16, 4 August 2016

Sprint Info for OSGeo Funding

A request for supporting a sprint by OSGeo should include the following information about the event and the funding model for it:

Basic Information

Audience: how many people are expected? - +- 120
Region: is the sprint localized to a specific region? - Bonn, Codesprint is scheduled before and after FOSS54G 2016
Projects: is the sprint to work on just one specific project, or is it for multiple projects? - all OSGeo projects
Length: how many days will the sprint cover? sunday-thursday and saturday-sunday (2.5 + 1.5 = 4 days)
Venue: where will the sprint be held? will food be provided? will overnight lodging be provided?
- Basecamp Bonn
- overnight lodging is not provided. Participants have to pay for the lodging. Only food and drinks are provided

Expected budget

Where is the prospective budget published? Provide a link to a publicly accessible resource (e.g. wiki). The prospective budget shall list the levels/amounts of forecasted sponsorship, and show that OSGeo is providing matching funds (see Sponsorship Criteria below).

NEED THIS IN OUR WIKI!!!

The budget shall contain the following information:

what is the expected registration fee, if any, for each attendee?
- there is no fee
what is the expected amount of third-party sponsorships?
- we asked FOSSGIS e.V. for sponsoring too, looks like they donate between 5k Euro
what in-kind donations are expected (such as donated use of a conference room)?
- no extra costs for the room, as long as all basecamp (~70 beds) is occupied by Code sprint people, if not, we have to pay for the not-booked beds -> no extra costs, as all beds are booked
what is the desired amount of OSGeo sponsorship?
- 7500 € or more
what is the expected cost per attendee, for travel, lodging, and food?
- food and drinks +-13.000€ including snacks as it is August and we have to buy the drinks from the venue, we calculated with a 5k €/day flat charge, this is 20/32€ per Person per day
what is the expected cost for the venue (such as conference room, wifi support, snacks, etc.)?
- no extra costs for room snacks are included in the price of the food (see above)
wifi will cost +- 2100 Euro as we provide an extra access point to provide a stable internet connection

Day	costs per day	100 persons	120 persons
Sunday	20	2000	2400
Monday	32	3200	3840
Tuesday	32	3200	3840
Saturday	32	3200	3840
Sunday	20 maybe less costs as only some hours sprint	2000	2400
Sum		13600	16320
Accommodation		-	-
Wifi		2100 €	2100 €
Total		15700	18420
Costs extra electricity		??	??
Costs extra internet		??	??

Profit / Loss / Risk

What is the expected profit of the event, if any? where will any surplus money go?
- community building, work on OSGeo projects by taking the chance, that a lot of dev's are at FOSS4G anyway
Under what circumstances might the event incur a loss? how will this risk be mitigated?
- if not all accommodations in basecamp Bonn are occupied, we'd have to pay for the not booked beds -> by july 2016 all beds are booked

@@ Line 35: / Line 35: @@
 *what is the expected cost for the venue (such as conference room, wifi support, snacks, etc.)?
 ** no extra costs for room snacks are included in the price of the food (see above)
-* wifi will cost +- 2100 Euro as we provide an extra access point to provide a mature internet connection
+* wifi will cost +- 2100 Euro as we provide an extra access point to provide a stable internet connection
 {| class="wikitable"
@@ Line 49: / Line 49: @@
 | Saturday || 32 || 3200 || 3840
 |-
-| Sunday || 20 || 2000 || 2400
+| Sunday || 20 maybe less costs as only some hours sprint  || 2000 || 2400
 |-
 | Sum  ||  || 13600 || 16320