Talk:FOSS4G 2016 Code Sprint

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Revision as of 05:38, 18 February 2016 by Wiki-Till Adams (talk | contribs)
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Sprint Info for OSGeo Funding

A request for supporting a sprint by OSGeo should include the following information about the event and the funding model for it:

Basic Information

  • Audience: how many people are expected? - +- 120
  • Region: is the sprint localized to a specific region? - Bonn, Codesprint is scheduled before and after FOSS54G 2016
  • Projects: is the sprint to work on just one specific project, or is it for multiple projects? - all OSGeo projects
  • Length: how many days will the sprint cover? sunday-thursday and saturday-sunday (2.5 + 1.5 = 4 days)
  • Venue: where will the sprint be held? will food be provided? will overnight lodging be provided?
    • Basecamp Bonn
    • overnight lodging is not provided. Participants have to pay for the lodging. Only food and drinks are provided

Expected budget

  • Where is the prospective budget published? Provide a link to a publicly accessible resource (e.g. wiki). The prospective budget shall list the levels/amounts of forecasted sponsorship, and show that OSGeo is providing matching funds (see Sponsorship Criteria below).


The budget shall contain the following information:

  • what is the expected registration fee, if any, for each attendee?
    • there is no fee
  • what is the expected amount of third-party sponsorships?
    • we asked FOSSGIS e.V. for sponsoring too, looks like they donate between 3-5k Euro
  • what in-kind donations are expected (such as donated use of a conference room)?
    • no extra costs for the room, as long as all basecamp (~70 beds) is occupied by Code sprint people, if not, we have to pay for the not-booked beds
  • what is the desired amount of OSGeo sponsorship?
    • 7500 €
  • what is the expected cost per attendee, for travel, lodging, and food?
    • food and drinks 20.000€ including snacks as it is August and we have to buy the drinks from the venue, we calculated with a 5k €/day flat charge, this is 41€ pe4r Person per day
  • what is the expected cost for the venue (such as conference room, wifi support, snacks, etc.)?
    • no extra costs for room and wifi, snacks are included in the price of the food (see above)

Profit / Loss / Risk

  • What is the expected profit of the event, if any? where will any surplus money go?
    • community building, work on OSGeo projects by taking the chance, that a lot of dev's are at FOSS4G anyway
  • Under what circumstances might the event incur a loss? how will this risk be mitigated?
    • if not all accommodations in basecamp Bonn are occupied, we'd have to pay for the not booked beds