WebCom Meeting 20060309

Web Site Committee Meeting 2006-Mar-09

Tentative Agenda

Chair:  Daniel
Minutes:  ??
Conference Phone Number: 1-877-326-2337 conf ID: 320-6046#
IRC:  #osgeo
Date:  2006-Mar-09 (in North America)
Time: 19:00 CST

Business:

• remove Tyler from committee
• induct new members nito the committee
• Process for changes to the web site
• Responsibilities of committee members
• Discuss Translation of key pages
• report on these changes to the board (for motion?)

Suggestions for meeting times:

• I'd suggest meeting during the day the following week, biweekly after that until the site is more developed, and eventually going to monthly meetings with exceptions as directed by circumstance or the board.
• Suggested Wednesdays, in this time slot:

http://timeanddate.com/worldclock/fixedtime.html?year=2006&month=3&day=15&hour=19&min=0&sec=0

Fred's notes (form basis of agenda?)

• when are people able to actively work on the site? days(s) and time(s)
• how often should we have regular meetings?
  • Weekly, bi-weekly, monthly?
  • best time seems to be in the evening 7 or 8 until 8 or 9 (lets keep them to an hour at the most)
• how should we conduct our meetings?
  • we should have a clear agenda, at the very least we should come to those meetings with a list of issues that need to be discussed
  • I think each time, someone should "chair" the meeting to keep us on topic and on time
  • I also think someone should "record" the meeting as a list of assigned tasks, or issues etc. in a wiki. This person could also be the "chair"
• Managing the web site (Discussion of process and the Project Tracker from DanielB should cover most of this)
  • what are our priorities?
  • what do people want to tackle?
  • how do we deal with suggestions?
• should we nominate a "lead" from our number? Does Frank become our "lead" as he's on the board? Is Daniel our "lead" since he's our community manager... I ask this since I work much better when a clear lead is established
• site design ideas and organization. Jason I know you are already discussing this on the list, but a discussion could be useful to get "buy in"
• Protocol with what we can decide on the list and what should be decided in meetings

Other items

• Can we use the Annoucements feature of the WWW project for main site news instead of the current html-based system?
• I like the way that the mapguide project has removed the project info from their main page. Is it OK that we do this too?
• I also like the way that they have used some of the CN formatting, is it ok to integrate this into the main site?

Minutes

• Add resolutions and action items here

• Project Tracker - Managing our tasks and updates

Content Responsibility - Owner(s), status, discussion

• Logo contest
• Main page content, Right Nav
• Main Content Left nav, Header, footer
• Project Left Nav
• Foundation documentation
• Other content
• Wiki - Monitoring for spam and errors