WebCom Meeting 20060309

Web Site Committee Meeting 2006-Mar-09 Tentative Agenda

Meeting Info

Chair:  Daniel
Minutes:  Jason (volunteering, unless someone else wants to step in)
Conference Phone Number: 1-877-326-2337 conf ID: 320-6046#
IRC:  #osgeo
Date:  2006-Mar-09 (in North America)
Time: 19:00 CST

Agenda Items

Committee Business

• membership changes (2 minutes)
  • remove Tyler from committee
  • induct new members into the committee

• fix a time for meetings, and come to an agreement on meeting frequency (3 minutes)
  • Suggested: Wednesdays, 19:00 UTC
  • Second meeting next week so that we can bring international members on board, then bi-weekly until we're satisfied with moving to monthly and then bi-monthly meetings

• establish protocol for what we can decide on the list and what should be decided in meetings (5 minutes)

• establish protocol for changes to the web site (10 minutes)

Web Site Items

• Content Responsibility - owner(s), status, discussion (15 minutes)
  • Logo contest
  • Main page content, Right Nav
  • Main Content Left nav, Header, footer
  • Project Left Nav
  • Foundation documentation
  • Other content
  • Wiki - Monitoring for spam and errors
  • what do people want to tackle?
  • when are people able to actively work on the site? days(s) and time(s)

• Discuss usage of site features (10 minutes)
  • Project Tracker for managing site updates (replacing email, TODO, and pages to move)
  • Announcements as possible replacement for News section
  • establish discuss list for general discussion of web site?
  • does site allow same translation mechanism for non-main pages?

• Site design ideas and organization (15 minutes)
  • jason would like to remove the project info header from the webcom main page with a javascript that sets that div to hidden
  • jason would like to reformat the main site pages uses the class="h2" tags for markup the way the mapguide project has
  • focus on users / potential users:
    • blurbs on each of the projects with nice colourful screenshots
    • "success stories"
    • "up close and personal with" type bio info on the board members/project leads/community illuminati
    • audience-based info pages (Who are you?, Where do you work? What do you need?)

Minutes

• Attendees: Fred, Daniel, Jason, Howard, Perry

• Removed: Tyler Mitchell
• Added: Claude Philipona

         Jason Birch
         Jody Garnett

• Fixed meeting time:

Wednesdays, 19:00 UTC

• Meetings:
  • for contentious issues where a vote or recommendation to board is required
  • for strategy issues
  • for startup few weeks to get acclimated

• Update process:

- use project tracker for work on website
- changes:
           announce and wait (12 hours)
           or hear from at least two committee members or WebCom chair
- exceptions:
           typos immediately
           best judgement on emergency requests (call Daniel if unsure)

• Action: Daniel to add link to template to report page problems to WebComm tracker

• Web Contest:

- Accept submissions by email
- Quick vet (include graphic designer if possible)
- Resolved:  Send Logo_Contest to board for approval

• Action: Daniel to look into announcements functionality

• Translations: deferred to next meeting

• Action: Jason to remove users mailing list

• Resolved: use JS to hide project details

• Resolved: start using CN CSS styles for display

• Action: Daniel to copy CSS into Documents and Files for review

• Future development:
  • blurbs on each of the projects with nice colourful screenshots
  • "success stories"
  • "up close and personal with" type bio info on the board members/project leads/community leaders
    • questionairre -> photo -> pick and choose
    • balance
  • audience-based info pages (Who are you?, Where do you work? What do you need?)