Board Meeting 2016-10-20

This board meeting is scheduled for the 20th of October 2016 at [1] through IRC and follow up voting on Loomio.

Agenda

Agenda:

Attending: Venka, Vasile, Helena, Anita, Maria, Angelos
Presiding: Venka
Scribing: Angelos
Approval of previous meeting moved to loomio after receiving minutes from Maxi
Invitation to join Open Invention Network: it was decided to follow up on e-mail and report back to the board on e-mail
Discussion about Committee Guidelines moved to the end of the agenda
Selection of OSGeo Vice-President was proposed to move to a meeting with more board members present, then moved to loomio for discussion.
The draft UN Open GIS ToR was presented by Maria and feedback was requested within next 24h.
Immediate response needed for the UN workshop in few days in Seoul
Maria asked for funds to support the travel to Seoul. The initial estimation is 1500 euro (might go up to 2000 euro)
Helena made the motion (MOT1) to support participation of an OSGeo representative at the UN meeting by providing 1500Euro in travel funds. Motion moved to loomio for approval.
Approval of ICA-OSGeo revised MoU was discussed. The revised MoU is already approved by ICA (draft: https://wiki.osgeo.org/wiki/MOU_ICA). Motion to be made in loomio (MOT2)
Discussion about MoU between GSDI Association and OSGeo. Venka proposed to follow up with Sanghee on e-mail and report back to the board.
Update on AGILE MoU from Helena: it has been approved by both organizations and we are looking for time when the hardcopy can be signed.
Discussion about Geo4Africa 2017 Code Sprint

The venue has already been sponsored.
4000 USD has been requested as support from OSGeo.
Clarifications were asked to a member of the organizers about participation (which projects will participate)
Anita proposed to share risks like previously done for QGIS dev meeting. Discussion moved to loomio, since decision is not to be made now.

Vasile reported that he is invited to participate to an ESA event and he would like to use the opportunity to present OSGeo, our goals and interests and shape the way for a future MoU with ESA. Board approved.
Discussion about Committee Guidelines was proposed to move to a F2F meeting (Hangout) which is to be scheduled within October 2016. Anita prepared Doodle poll [4]. Key points/agenda of discussion was asked (to be prepared by Venka and Maria).
Next Board Meeting was scheduled for 3 Nov 2016 14:00UTC

Follow up on discussion with Frank Casey at OIN (Venka)
Schedule Hangout meeting (before end of October) for discussing about Committee Guidelines (Anita started Doodle poll)[6]
Submit feedback about UN Open GIS ToR after receiving feedback from Board members (Maria)
Follow up on MoU between GSDI Association and OSGeo (Venca, Sanghee)
AGILE MoU needs to be signed (Venka, Helena, new VP)
Present OSGeo, our goals and interests and shape the way for a future MoU with ESA (Vasile)
Summarize the key points to discuss at the Committee Guidelines meeting (Venka, Maria)

Motion	+1	Abstain	Passed
MOT1: Support participation of an OSGeo representative at the UN meeting by providing 1500Euro in travel funds	Venka, Anita, Vasile, Angelos, Helena, Sanghee, Michael, Jody	Maria,	Passed
MOT2: Approval of ICA-OSGeo revised MoU	Angelos, Anita, Venka, Helena, Maria, Michael, Vasile, Sanghee		Passed
MOT3: Join Open Invention Network	Angelos, Maria, Venka, Helena, Vasile, Anita, Michael, Jody, Sanghee		Passed
MOT4: OSGeo support for Geo4Africa codesprint	Anita, Maria, Angelos, Venka, Michael, Helena, Jody, Vasile, Sanghee		Passed
MOT5: Approve FOSS4G 2016 Board Meeting minutes (2016-8-24)	Anita, Michael, Jody, Venka, Sanghee,Dirk, Maxi	Helena, Maria, Angelos	Passed

Motions here are to be confirmed by email for public record.

See email thread on the Board list.