Board Meeting 2022-10-31

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This board meeting is scheduled Monday 31 October 2022 at 15:00 UTC through Jitsi, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

Agenda

Current items

  1. roll call
  2. appoint meeting chair, meeting scribe/secretary
  3. Review and approve past minutes
  4. FOSS4G 2023 LOC 1st installment request and meeting
  5. MoU: Smart Geo Expo.
  6. Oceania TGP Application [1]
  7. Project trademarks update
  8. Communicate Sponsorship opportunities for 2022-2023 [2]
  9. Review Action items [3]
  10. Add your topic here

Minutes

  • Presiding: Angelos
  • Scribing: Rajat
  • Attending: Codrina, Marco, Rajat, Angelos, Vicky, Michael
  • Guests: Besfort, Valmir

Review and approve past minutes

FOSS4G 2023 LOC 1st installment request and meeting

  • Feedback on Venue, Website (Jekyll)
  • Deadline for moving the venue depends on the number of registrations
  • Registration - Pretalx (Test case scenarios)
  • Early bird ticket and call for registration by Nov 22, 2022
  • Academic and Program Track - Call for proposals by Nov 10, 2022 using Pretalx and OSGeo server
  • Call for sponsors - Feb
  • Social Media accounts: Using the same for previous FOSS4Gs
  • Budget
    • Ministry of Economy has shown interest in funding the participation of local students
    • Accommodation
  • Questions from LOC:
    • How to handle invoices
    • Papers: Papers are published for Academic Track. The communications needs to be done before the conference.
      • ACTION: Codrina to write to Marco Minghini for further support regarding publications.
    • Subdomain and e-mails
      • We need to ask SAC for status
  • Advance payment.

MoU: Smart Geo Expo

MOT1: Approve the OSGeo/Smart Geo Expo MoU (with the change of term “geospatial information” to “geospatial technology”).

MOT2: Approve 1000$ to support Vicky’s travel to Korea for signing the MoU from Board Travel Budget.

  • Angelos +1 initial motion
  • Codrina +1
  • Rajat +1
  • Marco +1
  • Michael +1
  • Vicky +0
  • Motion passed during meeting
  • ACTION: Michael to transfer the budget to Vicky (Done)

Oceania TGP Application

  • ACTION: Angelos to respond that the request is being handled by the conference committee (Done [5])

Project trademarks update

  • Moved to next board meeting

Communicate Sponsorship opportunities for 2022-2023

  • Moved to next board meeting

Review Action items

  • Moved to next board meeting

Actions

IRC Log

  • no log, a jitsi meeting

Next meeting