Board Meeting FOSS4G2008

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The OSGeo Board of Directors will meet in a face-to-face meeting prior to the FOSS4G2008 conference event. Space is limited to accommodate the board only (up to 10). General OSGeo meeting / discussion will be possible during Annual General Meeting 2008 later in the week.

Timetable

  • 09h00 - Meeting start
  • 10h30- Refreshment break
  • 13h00-Lunch
  • 15h30 -Refreshment Break
  • 18h00 -meeting ends.

Topics

  • Report from ED (Tyler)
  • 2009 Vision & Priorities Discussion (Tyler)
    • Where do we want to be? What will be our priorities?
    • Review of organisation life cycle or development stage (similar to concepts here - here and here)
  • Approve MetaCRS for incubation.
  • Approve OGC Memorandum of Understanding
  • Approve Conference contract (for 2009) - pointer lacking...
    • Motion to approve Conference contract provided final review by Paul Ramsey is positive.
  • Budget Review and 2009 Planning
  • Open discussion on:
    • How to attract sponsors, what can OSGeo offer to sponsors
    • Supporting local conference initiatives
    • How to improve marketing for projects and advocacy
    • Working with local chapters and potentially sharing sponsors
    • Strategic development of OSGeo's goals and mission

Minutes

In attendance: Markus Neteler, Jeroen Ticheler, Ari Jolma, Paul Ramsey, Frank Warmerdam, Tyler Mitchell, Arnulf Christl (chair)

  • Started at 10am.
  • Frank Warmerdam designated secretary, Arnulf chairing
  • Tyler provided a report.
    • 501c3 paperwork is still pending submission, but expected shortly. Once it has been submitted it will likely be about 3 months till we hear back from the government with an approval.
    • Tyler provided a detailed walk through the of the recent financial reports sent to the board list.
  • It was agreed that Arnulf, Tyler and Bob would meet-by-phone for an ED review within the next month. Arnulf will seek input from the board and possibly more widely in advance.
  • The MetaCRS project was approved for OSGeo incubation on the recommendation of the incubation committee.
  • The OGC/OSGeo MOU document was approved.
  • The FOSS4G2009 PCO contract was approved with the caveat that Paul or a designate review the final text to ensure materially matches the earlier form that was reviewed.
  • Extensive discussions of sponsorship, strategic directions, conference approaches, and budget followed, leading to the following conclusions.
    • A rough budget was drafted similar to 2008, but with $50K for marketing efforts.
    • This rough budget requires bringing in at least one new sustaining sponsor ($50K) this year, some preliminary candidates were identified and assigned to individuals for followup
    • It as generally agreed that the board would take on the role of reaching out and soliciting sponsors, with Tyler responsible for followup (invoicing, answering questions, etc)
    • We will investigate options that would allow sponsors to contribute funds to be held and spent by a local chapter (with direction from OSGeo), while still being an OSGeo sponsor.
  • The meeting was ended at 6pm.

Extra notes