OSGeo-BE-meeting-20160915
OSGeo.be - Face to face meeting 15-09-2016
Present
Johan Dirk Gaël Marc Tommy
Agenda
- FOSS4G-BE 2016
* Registrations * Surveyors * Volunteers - organisation * Sponsors * Communication - press release * Social dinner * Collaborations - hack day * Program
- OSGeo.be
* General Assembly * VAT
- Miscellaneous
* Next meeting
FOSS4G-BE 2016
Regitrations
We currently have 186 registrations.
Action: all : activate our networks to try to attarct more people to the conference
Surveyors
The event will stay free but filing fees of 25 € will be charged to obtain a certificate. The whole administrative process (invoice, payment, certificate delivery) can handled after the event. All we gave to do is hold a register with check in and check out times.
Action: Marc : update EventBrite (surveyors tickets)
Action: Tommy : update website
Action: Tommy : announce our event to surveyors / associations
Volunteers - organisation
We definitely need to contact Oliver to see how many volunteers we have and how we van organise the work (documents, signs, ...)
Action: Tommy, Dirk : Contact Oliver
Sponsors
Platinum and and gold sponsors will get respectively two and one table(s) at the sponsor village. They will also get two parking places
Communication - press release
We'll try to contact some medias (espicially in Brussels). We'll also post something on the OpenBelgium blog.
Action: Gaël, Tommy : review last year press relase and send it to some medias
Action: Johan : post on OpenBelgium blog
Social dinner
Action: Gaël : send email to presenters and make reservation
Collaborations - hack day
We will be promoting the hackday during FOSS4G-BE
Program
Detailed program for the morning is the following :
- Intro: 10 minutes Johan intro conference
- Dirk 5 minutes on OSGeo
- Tommy 5 minutes on activities of OSGeo.be
- Johan (coordinate)Overview of OSGeo Projects
- Gael/Johan: News from Bonn - Gael impressions from Bonn
OSGeo.be
General Assembly
The General Assembly will be held in the Sylva room. It will be a good room to interact with participants
VAT
It seems that there are two alternatives to manage our VAT obligations :
Anyway, we will contact an organisation that can help us with that issue
Action: Johan : contact VSDC
Miscellaneous
Next meeting
Next meeting is scheduled for September 22 at Brussels (FOSS4G.BE - Bruxelles environnement).