Board Meeting 2017-10-05

This board meeting is scheduled for 5 October 2017 (the first Thursday of each month) at [1] through IRC and follow up voting on Loomio.

Agenda

Current items

• roll call
• appoint meeting chair, meeting scribe/secretary
• Approve last meeting minutes
• Note motions passed by electronic voting:
  • acceptance of new charter members
• osgeo.org website/rebranding
  • decision on hosting from system administration committee
  • discuss revision of payment schedule due to above delay
• Schedule Project review meeting, waiting on report from Jeff McKenna
• Review outstanding f2f meeting action items
  • Need a list of these items
• 2018 budget preflight update

Minutes

• Attending: Venka, Sanghee, Angelos, Michael, Maria, Anita, Jody
• Presiding: Venka
• Scribing: Angelos
• Approval of previous board meeting minutes on 2017-09-07. (see MOT1)
• Approval of previous board meeting minutes on 2017-05-11. (see MOT2)
• Note motions passed by electronic voting
  • Formally approve the 2017 new charter members list (see MOT3).
  • Welcome to new charter members. Thanks to Vasile and Jeff our CROs
  • Discussion about the idea of something like the lime survey for next round of charter members so its less of a manual process.
  • Discussion about finding out which charter members have not voted for two year consecutively.
• Schedule Project review meeting, waiting on report from Jeff McKenna. Jeff will send the link to the document to the Board to review
• Review outstanding f2f meeting action items
  • European bank account: Angelos and Vasile to open the account.
    • We need two directors in one location to open the account.
    • One question is where to open the account - needs more discussion.
    • Vasile and Angelos to follow up on Europe bank account and request for travel support as necessary (see MOT4)
  • Request for support for proofing/layout for FOSS4G-2016 proceedings.
    • Franz was requested to contact Charlie to find out about bringing a joint conference proceedings for 2016 and 2017, not sure what happened after that.
    • Instead of transforming everything in latex, the papers can be asked in pdf (camera ready). Charlie has the template. He modified the one from FOSS4G-2015.
    • No approve request for funding for proofing/layout for FOSS4G-2016 proceedings (see MOT5)
• 2018 budget preflight update
  • We can note that projects have been asked to think about next years budgets
  • Planning budget for 2018 would happen by the new board with some knowledge on surplus generated in Bonn and Boston
  • So far, not many have taken the time to reply http://wiki.osgeo.org/wiki/OSGeo_Budget_2018
  • Venka suggested we send a remainder to all project PSC to submit their reports by end of Oct. 2017 and include their budget request for 2018 in the report.
• osgeo.org website/rebranding
  • The marketing committee is reviewing two of the deliverables (branding and printables).
  • The website has been making progress, mostly on the vendor end as they address bugs raised during the foss4g sprint (they are going to send out a feedback survey after the bugs are fixed).
  • SAC meeting on Oct 10th
  • Discussion about rebooting Website Committee with a mandate for maintaining the new website content. No decisions yet, more discussions to follow.
• Next board IRC meeting same time on 2 Nov, 2017

Actions

• Jeff McKenna to send the Project Review document to the Board.
• Vasile and Angelos to follow up on Europe bank account and request for travel support as necessary
• Jody to see who could not make the AGM, and we can sort out contacting those projects on the board email list
• Angelos to join the SAC meeting to report back progress on website.

Motions

MOT1: Approve last meeting minutes https://wiki.osgeo.org/wiki/Board_Meeting_2017-09-07

• Motion by Angelos
• Approve: Michael, Sanghee, Venka, Angelos, Anita
• Abstain: Maria
• Block:
• Moved to Loomio: https://www.loomio.org/p/RsmTnpKb/approve-board-meeting-minutes-2017-09-07-
• Motion passed

MOT2: Approve meeting minutes https://wiki.osgeo.org/wiki/Board_Meeting_2017-05-11

• Motion by Venka
• Approve: Angelos, Michael, Sanghee, Venka, Maria
• Abstain: Anita
• Block:
• Moved to Loomio: https://www.loomio.org/p/VElT0PB1/approve-board-meeting-minutes-for-2017-05-11
• Motion passed

MOT3: Formally approve the 2017 new charter members list https://wiki.osgeo.org/wiki/New_Member_Nominations_2017

• Motion by Angelos
• Approve: Venka, Michael, Sanghee, Maria, Anita, Angelos
• Abstain:
• Block:
• Moved to Loomio: https://www.loomio.org/p/dxOh28JT/approve-the-2017-new-charter-members-list
• Motion passed

MOT4: Vasile, Angelos to follow up on Europe bank account and request for travel support as necessary.

• Motion by Venka
• Approve: Anita, Michael, Maria, Venka, Sanghee, Jody
• Abstain: Angelos
• Block:
• Motion passed (not moved to Loomio, since this is actually an action item)

MOT5: No approve request for funding for proofing/layout for FOSS4G-2016 proceedings

• Motion by Venka
• Approve: Angelos, Sanghee, Venka, Anita, Maria, Jody
• Abstain:
• Block:
• Moved to Loomio: https://www.loomio.org/p/qZvzkMHO/do-not-approve-request-for-funding-for-proofing-layout-for-foss4g-2016-proceedings
• Motion passed

IRC Log

• http://irclogs.geoapt.com/osgeo/%23osgeo.2017-10-05.log