OSGeo-BE-general-assembly-20252112

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OSGeoBE General Assembly 2025 Location : Le Cercle des Voyageurs - Rue des Grands Carmes 18, 1000 Brussels Date : November 21, 2025, 6:30 PM (started at 7:00 PM, ended at 10:10 PM)

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Participants

Board Members - Gaël (Chairman) - Roel (Treasurer) - Céline - Marc - Michel - Jordan

Charter/Voting Members - Maëlle - Jonathan

Non-Voting Members - Killian - Olmo - Xavier - Charlotte - Nicholus

Meeting Secretary : Jonathan

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Agenda and Decisions

1. Opening - Jonathan appointed as meeting secretary. - Gaël suggests moving "Call to charter/voting members" to the first point to include new members present. - Quorum reached : Maëlle and Jonathan present.

2. Call to Charter/Voting Members New members proposed and approved : - Charlotte - Killian - Olmo - Xavier

3. Activity Report 2025 - Gaël summarizes events and activities since 2022. - Key points : 

 - Need to 	spread the organizational workload	 (e.g., FOSS4G).
 - Importance of 	better communication	 to attract new members.

4. Financial Report 2025 - Roel presents the final 2024 report and provisional 2025 report. - Decision : Maëlle requests title clarifications. Roel will publish the corrected version. - Approval : 2024 report approved unanimously.

5. Discharge of the Board - Decision : Board discharged unanimously.

6. Debriefing FOSS4G BE 2025 - Debriefing meeting : December 3, 2025, at 6:30 PM (Marc will communicate via mailing list). - Feedback : 

 - 	Areas for improvement	: Ticket prices, food/drinks, involvement, earlier preparation, clear tasks, newcomer guidance, feedback form, social media communication.
 - 	Positive points	: Quality of talks, venue, event importance.

7. Events Planning for 2026

| Event | Date | Responsible | |---------------------------|----------------|----------------------| | New Year Celebration | January 2026 | Gaël | | FOSSDEM 2026 (GeoSpatial Dev Room) | January 31 or February 1 | Michel, Jordan (support) | | PGDay Belgium 2026 | Spring 2026 | Maëlle, Gaël | | FOSS4G BE | September 2026 | Jonathan (OSMBE track) | | Quarterly Members Meeting | Last/first Wednesday of the month | Gaël |

8. Provisional Budget for 2026 - Decision : No need for extra income. Budget approved unanimously.

9. Approval of Status Updates - Changes requested : 

 - Art. 6: Add member responsibilities (attendance, voting, etc.).
 - Art. 8 and 8 bis: Remove mention of physical persons as sponsor members.

- Decision : Gaël will publish the updated status.

10. Call for Board Members - Open roles : 

 - Secretary: No candidate.
 - Web/Archives: Marc, Gaël (Jonathan to assist).
 - Sponsors/Partnerships: No candidate.
 - Events: No candidate.

11. Miscellaneous - Proposals : 

 - Move from Google Drive to [Nubo.coop](https://nubo.coop) (Marc).
 - Set up an 	Element/Matrix space	 for internal communication (Jonathan).

--- Meeting adjourned : 10:10 PM

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