Board Meeting 2022-12-29

This board meeting is scheduled Thursday 29 December 2022 at 16:00 UTC through Jitsi, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

Agenda

Current items

1. roll call
2. appoint meeting chair, meeting scribe/secretary
3. Review and approve past minutes
   • Board_Meeting_2022-12-12
4. Board elections result [1]
5. FOSS4G 2022 report, final budget and video/slides upload
6. FOSS4G 2022 profit split change approval motion
7. OSGeo_Budget_2023
8. Communicate Sponsorship opportunities for 2022-2023 [2]
9. Geo Week Event proposal [3]
10. Handling regular sponsors for GRASS [4]
11. Review Action items [5]
12. Add your topic here

Minutes

• Presiding: Angelos
• Scribing: Adam
• Attending: Angelos, Ariel, Codrina, Adam, Mike, Tom, Vicky, Marco
• Guests: Jody

Review and approve past minutes

• https://wiki.osgeo.org/wiki/Board_Meeting_2022-12-12
• Motion passed on Loomio: https://www.loomio.com/p/EUxOcnkj/motion-to-approve-meeting-minutes-from-board-meeting-2022-12-12

Board elections result

• https://lists.osgeo.org/pipermail/board/2022-December/013187.html
• Welcome Ariel to the board
• ACTION: wiki to be updated with 2022 election results (Done)
  • updated https://wiki.osgeo.org/wiki/Board_Election_2022_Results and https://wiki.osgeo.org/wiki/Board_of_Directors#OSGeo_Foundation_Board_of_Directors
• Board officers - to be decided at an onboarding meeting in January / February
• Side discussion about mail rejections on lists

FOSS4G 2022 report, final budget and video/slides upload

• final profit 95k euro, extra costs incurred because new legal arrangements for local italian OSGeo organisation were needed
• see next item - motion for profit split alteration
• video uploads starting, all videos collated.
• Conference resources working group update:
  • its holiday time everywhere, things move slowly
  • Luca in contact with 2023 LOC, and with Eli to discuss past practices
  • Working group to operate under the conference committee
  • Paypal integration with pretix working for FOSS4G 2023
  • Ask 2023 LOC to communicate the situation in Kosovo?

FOSS4G 2022 profit split change approval motion

• https://lists.osgeo.org/pipermail/board/2022-December/013191.html
• motion passed on Loomio: https://www.loomio.com/d/nMS3jovV/foss4g-2022-florence-profit-allocation-split

OSGeo Budget 2023

• https://wiki.osgeo.org/wiki/OSGeo_Budget_2023
• https://git.osgeo.org/gitea/osgeo/todo/issues/141
• ACTION: Mike to work on 2022 expenses (Done)
• Aim to approve budget by end of January 2023
• ACTION: Angelos to draft an e-mail for budget requests (see last year: https://lists.osgeo.org/pipermail/discuss/2021-December/039494.html) (Done) https://docs.google.com/document/d/1Gr6E4_2Xod6Alx1SWqSKbojsqQgJ4NW7T6Fp_G2golU/edit?usp=sharing
• ACTION: Realign budget timetable (around Nov) to help sponsorship opportunities (note in calendar?)

Communicate Sponsorship opportunities for 2022-2023

• https://git.osgeo.org/gitea/osgeo/todo/issues/140
• Volunteer to ask for sponsors (Tom, Codrina, Marco)
• Decoupling sponsors from FOSS4G events? See: https://www.osgeo.org/about/how-to-become-a-sponsor/

Geo Week Event proposal

• ACTION: Codrina to draft a procedure and ask the marketing committee to help

Handling regular sponsors for GRASS

• https://trac.osgeo.org/grass/wiki/PSC/Minutes/PSC_Meeting_20220211
• Seems resolved.

Review Action items

• https://git.osgeo.org/gitea/osgeo/todo/issues

Actions

• See https://git.osgeo.org/gitea/osgeo/todo/issues

IRC Log

• no log, a jitsi meeting

Next meeting

• Board Meeting 2023-01-30