Difference between revisions of "OSGeo-BE-general-assembly-20252112"
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| − | + | OSGeoBE General Assembly 2025 | |
| − | + | Location : Le Cercle des Voyageurs - Rue des Grands Carmes 18, 1000 Brussels | |
| − | + | Date : November 21, 2025, 6:30 PM (started at 7:00 PM, ended at 10:10 PM) | |
--- | --- | ||
| − | + | Participants | |
| − | + | Board Members | |
| − | - Gaël ( | + | - Gaël (Chairman) |
| − | - Roel ( | + | - Roel (Treasurer) |
- Céline | - Céline | ||
- Marc | - Marc | ||
| Line 15: | Line 15: | ||
- Jordan | - Jordan | ||
| − | + | Charter/Voting Members | |
- Maëlle | - Maëlle | ||
- Jonathan | - Jonathan | ||
| − | + | Non-Voting Members | |
- Killian | - Killian | ||
- Olmo | - Olmo | ||
| Line 26: | Line 26: | ||
- Nicholus | - Nicholus | ||
| − | + | Meeting Secretary : Jonathan | |
--- | --- | ||
| − | + | Agenda and Decisions | |
| − | + | 1. Opening | |
| − | - Jonathan | + | - Jonathan appointed as meeting secretary. |
| − | - Gaël | + | - Gaël suggests moving "Call to charter/voting members" to the first point to include new members present. |
| − | - | + | - Quorum reached : Maëlle and Jonathan present. |
| − | + | 2. Call to Charter/Voting Members | |
| − | + | New members proposed and approved : | |
- Charlotte | - Charlotte | ||
- Killian | - Killian | ||
| Line 44: | Line 44: | ||
- Xavier | - Xavier | ||
| − | + | 3. Activity Report 2025 | |
| − | - Gaël | + | - Gaël summarizes events and activities since 2022. |
| − | - | + | - Key points : |
| − | - | + | - Need to spread the organizational workload (e.g., FOSS4G). |
| − | - | + | - Importance of better communication to attract new members. |
| − | + | 4. Financial Report 2025 | |
| − | - Roel | + | - Roel presents the final 2024 report and provisional 2025 report. |
| − | - | + | - Decision : Maëlle requests title clarifications. Roel will publish the corrected version. |
| − | - | + | - Approval : 2024 report approved unanimously. |
| − | + | 5. Discharge of the Board | |
| − | - | + | - Decision : Board discharged unanimously. |
| − | + | 6. Debriefing FOSS4G BE 2025 | |
| − | - | + | - Debriefing meeting : December 3, 2025, at 6:30 PM (Marc will communicate via mailing list). |
| − | - | + | - Feedback : |
| − | - | + | - Areas for improvement : Ticket prices, food/drinks, involvement, earlier preparation, clear tasks, newcomer guidance, feedback form, social media communication. |
| − | - | + | - Positive points : Quality of talks, venue, event importance. |
| − | + | 7. Events Planning for 2026 | |
| − | | | + | | Event | Date | Responsible | |
| − | | | + | |---------------------------|----------------|----------------------| |
| − | | | + | | New Year Celebration | January 2026 | Gaël | |
| − | | FOSSDEM 2026 (GeoSpatial Dev) | 31 | + | | FOSSDEM 2026 (GeoSpatial Dev Room) | January 31 or February 1 | Michel, Jordan (support) | |
| − | | PGDay Belgium 2026 | + | | PGDay Belgium 2026 | Spring 2026 | Maëlle, Gaël | |
| − | | FOSS4G BE | + | | FOSS4G BE | September 2026 | Jonathan (OSMBE track) | |
| − | | | + | | Quarterly Members Meeting | Last/first Wednesday of the month | Gaël | |
| − | + | 8. Provisional Budget for 2026 | |
| − | - | + | - Decision : No need for extra income. Budget approved unanimously. |
| − | + | 9. Approval of Status Updates | |
| − | - | + | - Changes requested : |
| − | - Art. 6 : | + | - Art. 6: Add member responsibilities (attendance, voting, etc.). |
| − | - Art. 8 | + | - Art. 8 and 8 bis: Remove mention of physical persons as sponsor members. |
| − | - | + | - Decision : Gaël will publish the updated status. |
| − | + | 10. Call for Board Members | |
| − | - | + | - Open roles : |
| − | - | + | - Secretary: No candidate. |
| − | - Web/Archives : Marc, Gaël (Jonathan | + | - Web/Archives: Marc, Gaël (Jonathan to assist). |
| − | - Sponsors/ | + | - Sponsors/Partnerships: No candidate. |
| − | - | + | - Events: No candidate. |
| − | + | 11. Miscellaneous | |
| − | - | + | - Proposals : |
| − | - | + | - Move from Google Drive to [Nubo.coop](https://nubo.coop) (Marc). |
| − | - | + | - Set up an Element/Matrix space for internal communication (Jonathan). |
--- | --- | ||
| − | + | Meeting adjourned : 10:10 PM | |
Revision as of 08:09, 3 December 2025
OSGeoBE General Assembly 2025 Location : Le Cercle des Voyageurs - Rue des Grands Carmes 18, 1000 Brussels Date : November 21, 2025, 6:30 PM (started at 7:00 PM, ended at 10:10 PM)
---
Participants
Board Members - Gaël (Chairman) - Roel (Treasurer) - Céline - Marc - Michel - Jordan
Charter/Voting Members - Maëlle - Jonathan
Non-Voting Members - Killian - Olmo - Xavier - Charlotte - Nicholus
Meeting Secretary : Jonathan
---
Agenda and Decisions
1. Opening - Jonathan appointed as meeting secretary. - Gaël suggests moving "Call to charter/voting members" to the first point to include new members present. - Quorum reached : Maëlle and Jonathan present.
2. Call to Charter/Voting Members New members proposed and approved : - Charlotte - Killian - Olmo - Xavier
3. Activity Report 2025 - Gaël summarizes events and activities since 2022. - Key points :
- Need to spread the organizational workload (e.g., FOSS4G). - Importance of better communication to attract new members.
4. Financial Report 2025 - Roel presents the final 2024 report and provisional 2025 report. - Decision : Maëlle requests title clarifications. Roel will publish the corrected version. - Approval : 2024 report approved unanimously.
5. Discharge of the Board - Decision : Board discharged unanimously.
6. Debriefing FOSS4G BE 2025 - Debriefing meeting : December 3, 2025, at 6:30 PM (Marc will communicate via mailing list). - Feedback :
- Areas for improvement : Ticket prices, food/drinks, involvement, earlier preparation, clear tasks, newcomer guidance, feedback form, social media communication. - Positive points : Quality of talks, venue, event importance.
7. Events Planning for 2026
| Event | Date | Responsible | |---------------------------|----------------|----------------------| | New Year Celebration | January 2026 | Gaël | | FOSSDEM 2026 (GeoSpatial Dev Room) | January 31 or February 1 | Michel, Jordan (support) | | PGDay Belgium 2026 | Spring 2026 | Maëlle, Gaël | | FOSS4G BE | September 2026 | Jonathan (OSMBE track) | | Quarterly Members Meeting | Last/first Wednesday of the month | Gaël |
8. Provisional Budget for 2026 - Decision : No need for extra income. Budget approved unanimously.
9. Approval of Status Updates - Changes requested :
- Art. 6: Add member responsibilities (attendance, voting, etc.). - Art. 8 and 8 bis: Remove mention of physical persons as sponsor members.
- Decision : Gaël will publish the updated status.
10. Call for Board Members - Open roles :
- Secretary: No candidate. - Web/Archives: Marc, Gaël (Jonathan to assist). - Sponsors/Partnerships: No candidate. - Events: No candidate.
11. Miscellaneous - Proposals :
- Move from Google Drive to [Nubo.coop](https://nubo.coop) (Marc). - Set up an Element/Matrix space for internal communication (Jonathan).
--- Meeting adjourned : 10:10 PM