Difference between revisions of "OSGeo-BE-general-assembly-20252112"
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| − | + | = OSGeoBE General Assembly 2025 = | |
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| − | + | == General Information == | |
| − | Jonathan | + | * '''Location:''' Le Cercle des Voyageurs - Rue des Grands Carmes 18, 1000 Bruxelles |
| + | * '''Date:''' Nov 21, 2025 18:30 - Started at 19:00; Ended at 22:10 | ||
| + | * '''Meeting Secretary:''' Jonathan | ||
| − | Gaël | + | == Participants == |
| + | === Board Members === | ||
| + | * Gaël (Chairman) | ||
| + | * Roel (Treasurer) | ||
| + | * Céline | ||
| + | * Marc | ||
| + | * Michel | ||
| + | * Jordan | ||
| − | + | === Charter/Voting Members === | |
| + | * Maëlle | ||
| + | * Jonathan | ||
| − | + | === Non-Voting Members === | |
| + | * Killian | ||
| + | * Olmo | ||
| + | * Xavier | ||
| + | * Charlotte | ||
| + | * Nicholus | ||
| − | + | == Agenda == | |
| − | + | # Opening | |
| + | # Call to charter/voting members | ||
| + | # Activity report 2025 | ||
| + | # Financial report 2025 | ||
| + | # Discharge of the board | ||
| + | # Debriefing FOSS4G BE 2025 | ||
| + | # Events planning for 2026 | ||
| + | # Provisional budget for 2026 | ||
| + | # Approval of status updates | ||
| + | # Call for board members | ||
| + | # Miscellaneous | ||
| − | + | == Minutes == | |
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| − | + | === 1. Opening === | |
| − | Gaël | + | * Jonathan proposes himself and is appointed as meeting secretary. |
| + | * Gaël suggests moving the point ''"Call to charter/voting members"'' as the first point of the meeting to include the new members present. | ||
| + | * There is no proxy for the votes. | ||
| + | * Quorum is reached: Maëlle and Jonathan are present. | ||
| − | + | === 2. Call to charter/voting members === | |
| + | The following people are proposing themselves as charter/voting members: | ||
| + | * Charlotte | ||
| + | * Killian | ||
| + | * Olmo | ||
| + | * Xavier | ||
| − | + | Those 4 new members are endorsed by at least 2 charter/voting/board members and are approved as new charter/voting members. | |
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| − | + | === 3. Activity report 2025 === | |
| + | * Gaël summarizes the events/meetings that have happened since 2022. | ||
| + | * Gaël emphasizes the workload of organizing events such as FOSS4G and suggests spreading this load among members so it's not always the same "core people" doing all the work. | ||
| + | * Gaël also emphasizes the need for more communication around OSGeoBE in our respective networks to attract more members; without new members, the organization will not survive. | ||
| − | + | === 4. Financial report 2025 === | |
| − | + | * Roel presents the financial final report for 2024 and the temporary report for 2025. | |
| − | + | * Maëlle asks for changes: adapt the title to clarify the report. | |
| − | + | * Roel will make the requested changes and publish the financial report. | |
| − | + | * The financial report for 2024 is approved unanimously (after changes). | |
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| − | + | === 5. Discharge of the board === | |
| − | + | * The board is discharged (unanimous vote). | |
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| − | + | === 6. Debriefing FOSS4G BE 2025 === | |
| − | + | * A separate meeting to debrief FOSS4G BE 2025 will be organized on '''Dec 3, 2025, at 18:30'''. | |
| + | * Marc will communicate about the debriefing meeting via the mailing list. | ||
| − | + | '''Feedback:''' | |
| + | * '''(Mostly) Negative:''' | ||
| + | ** Ticket price too high | ||
| + | ** Not enough food/drinks | ||
| + | ** More involvement needed | ||
| + | ** Start preparation earlier | ||
| + | ** Make clear/defined tasks | ||
| + | ** Difficult for newcomers to know what to do to help | ||
| + | ** Split the work | ||
| + | ** Need to send a feedback form after the event | ||
| + | ** Debriefing needed | ||
| + | ** More communication on social media needed | ||
| + | ** Location too expensive | ||
| − | + | * '''(Mostly) Positive:''' | |
| + | ** Happy with the talks and the event | ||
| + | ** Clear tasks were assigned | ||
| + | ** Nice location | ||
| + | ** Important event; we must keep organizing it | ||
| − | + | === 7. Events planning for 2026 === | |
| − | Gaël | + | * '''New Year celebration:''' Jan 2026; Gaël will organize it. |
| + | * '''FOSDEM 2026:''' Jan 31 or Feb 1, 2026; Michel and Jordan will support the GeoSpatial Dev Room if needed. | ||
| + | * '''PostgreSQL/PostGIS Meetup:''' OSGeoBE proposes to co-organize a meetup with the PostgreSQL BE community ([https://www.meetup.com/postgresbe/ PostgreSQL BE Meetup]) in the first quarter of 2026, focusing on PostGIS. Maëlle and Gaël are responsible for contacting Stefan to coordinate this event. | ||
| + | * '''FOSS4G BE:''' Sep 2026; Jonathan will take care of the OSMBE track. | ||
| + | * We will organize an '''OSGeo BE members meeting per quarter''' in Brussels on the last (or first) Wednesday of the month; Gaël will organize it. | ||
| − | + | '''Note on PostgreSQL events in Belgium (thanks to Stefan for precision):''' | |
| + | * The annual ''pgconf.be'' is organized independently by a UCL professor ([https://pgconf.be/ website]) and does not accept external collaboration, including from the PostgreSQL community. | ||
| + | * For 2027, if the FOSDEM PGDay formula does not evolve, a new '''BeNeLux PostgreSQL event''' might be launched in March 2027. | ||
| − | + | === 8. Provisional budget for 2026 === | |
| − | + | * There is no real need to search for extra income; FOSS4G BE is enough to cover our yearly costs. | |
| − | + | * Roel will publish the provisional budget. | |
| + | * The provisional budget for 2026 is approved unanimously. | ||
| − | Status updates are approved unanimously (after changes). | + | === 9. Approval of status updates === |
| + | * Gaël presents the status updates, which were already presented and discussed during the General Assembly of 2024 but never finalized. | ||
| + | * Maëlle requests changes to clarify the statuses: | ||
| + | ** ''Art. 6:''' Add that members have responsibilities to stay a member (take part in meetings, vote for the board, etc.). | ||
| + | ** ''Art. 8 and 8 bis:''' Remove any mention of a physical person as a sponsor member. | ||
| + | * Gaël will make the requested changes and publish the updates to the monitor (including the list of updated board members). | ||
| + | * Status updates are approved unanimously (after changes). | ||
| − | 10. Call for board members | + | === 10. Call for board members === |
| − | Board members should take | + | * Board members should take defined responsibilities. |
| + | ** ''Secretary:''' No candidate. | ||
| + | ** ''Web/Archives:''' Marc and Gaël; Jonathan will help (even though he's not a board member). | ||
| + | ** ''Sponsors/Partnership:''' No candidate. | ||
| + | ** ''Events:''' No candidate. | ||
| − | + | === 11. Miscellaneous === | |
| − | + | * Marc suggests moving away from Google Drive (proposal supported by several members) and proposes moving to [https://nubo.coop/ nubo.coop]. | |
| − | + | * Olmo suggests improving internal communication by setting up something similar to Slack. | |
| − | + | * We already have a channel on Element/Matrix; a few people suggest using Element/Matrix. | |
| − | 11. Miscellaneous | + | * Jonathan will set up an '''Element/Matrix Space for OSGeoBE''' to regroup our different channels (public channel, FOSS4GBE organization, members, etc.). |
| − | Marc | + | * The quarterly members meeting should also help improve internal communication. |
| − | Olmo | ||
Latest revision as of 08:26, 3 December 2025
OSGeoBE General Assembly 2025
General Information
- Location: Le Cercle des Voyageurs - Rue des Grands Carmes 18, 1000 Bruxelles
- Date: Nov 21, 2025 18:30 - Started at 19:00; Ended at 22:10
- Meeting Secretary: Jonathan
Participants
Board Members
- Gaël (Chairman)
- Roel (Treasurer)
- Céline
- Marc
- Michel
- Jordan
Charter/Voting Members
- Maëlle
- Jonathan
Non-Voting Members
- Killian
- Olmo
- Xavier
- Charlotte
- Nicholus
Agenda
- Opening
- Call to charter/voting members
- Activity report 2025
- Financial report 2025
- Discharge of the board
- Debriefing FOSS4G BE 2025
- Events planning for 2026
- Provisional budget for 2026
- Approval of status updates
- Call for board members
- Miscellaneous
Minutes
1. Opening
- Jonathan proposes himself and is appointed as meeting secretary.
- Gaël suggests moving the point "Call to charter/voting members" as the first point of the meeting to include the new members present.
- There is no proxy for the votes.
- Quorum is reached: Maëlle and Jonathan are present.
2. Call to charter/voting members
The following people are proposing themselves as charter/voting members:
- Charlotte
- Killian
- Olmo
- Xavier
Those 4 new members are endorsed by at least 2 charter/voting/board members and are approved as new charter/voting members.
3. Activity report 2025
- Gaël summarizes the events/meetings that have happened since 2022.
- Gaël emphasizes the workload of organizing events such as FOSS4G and suggests spreading this load among members so it's not always the same "core people" doing all the work.
- Gaël also emphasizes the need for more communication around OSGeoBE in our respective networks to attract more members; without new members, the organization will not survive.
4. Financial report 2025
- Roel presents the financial final report for 2024 and the temporary report for 2025.
- Maëlle asks for changes: adapt the title to clarify the report.
- Roel will make the requested changes and publish the financial report.
- The financial report for 2024 is approved unanimously (after changes).
5. Discharge of the board
- The board is discharged (unanimous vote).
6. Debriefing FOSS4G BE 2025
- A separate meeting to debrief FOSS4G BE 2025 will be organized on Dec 3, 2025, at 18:30.
- Marc will communicate about the debriefing meeting via the mailing list.
Feedback:
- (Mostly) Negative:
- Ticket price too high
- Not enough food/drinks
- More involvement needed
- Start preparation earlier
- Make clear/defined tasks
- Difficult for newcomers to know what to do to help
- Split the work
- Need to send a feedback form after the event
- Debriefing needed
- More communication on social media needed
- Location too expensive
- (Mostly) Positive:
- Happy with the talks and the event
- Clear tasks were assigned
- Nice location
- Important event; we must keep organizing it
7. Events planning for 2026
- New Year celebration: Jan 2026; Gaël will organize it.
- FOSDEM 2026: Jan 31 or Feb 1, 2026; Michel and Jordan will support the GeoSpatial Dev Room if needed.
- PostgreSQL/PostGIS Meetup: OSGeoBE proposes to co-organize a meetup with the PostgreSQL BE community (PostgreSQL BE Meetup) in the first quarter of 2026, focusing on PostGIS. Maëlle and Gaël are responsible for contacting Stefan to coordinate this event.
- FOSS4G BE: Sep 2026; Jonathan will take care of the OSMBE track.
- We will organize an OSGeo BE members meeting per quarter in Brussels on the last (or first) Wednesday of the month; Gaël will organize it.
Note on PostgreSQL events in Belgium (thanks to Stefan for precision):
- The annual pgconf.be is organized independently by a UCL professor (website) and does not accept external collaboration, including from the PostgreSQL community.
- For 2027, if the FOSDEM PGDay formula does not evolve, a new BeNeLux PostgreSQL event might be launched in March 2027.
8. Provisional budget for 2026
- There is no real need to search for extra income; FOSS4G BE is enough to cover our yearly costs.
- Roel will publish the provisional budget.
- The provisional budget for 2026 is approved unanimously.
9. Approval of status updates
- Gaël presents the status updates, which were already presented and discussed during the General Assembly of 2024 but never finalized.
- Maëlle requests changes to clarify the statuses:
- Art. 6:' Add that members have responsibilities to stay a member (take part in meetings, vote for the board, etc.).
- Art. 8 and 8 bis:' Remove any mention of a physical person as a sponsor member.
- Gaël will make the requested changes and publish the updates to the monitor (including the list of updated board members).
- Status updates are approved unanimously (after changes).
10. Call for board members
- Board members should take defined responsibilities.
- Secretary:' No candidate.
- Web/Archives:' Marc and Gaël; Jonathan will help (even though he's not a board member).
- Sponsors/Partnership:' No candidate.
- Events:' No candidate.
11. Miscellaneous
- Marc suggests moving away from Google Drive (proposal supported by several members) and proposes moving to nubo.coop.
- Olmo suggests improving internal communication by setting up something similar to Slack.
- We already have a channel on Element/Matrix; a few people suggest using Element/Matrix.
- Jonathan will set up an Element/Matrix Space for OSGeoBE to regroup our different channels (public channel, FOSS4GBE organization, members, etc.).
- The quarterly members meeting should also help improve internal communication.