FOSS4G Advisor Role

************THIS IS A DRAFT************

Description

The FOSS4G Advisor role will be a partially funded OSGeo position, to help coordinate the annual FOSS4G international event as it rotates around different regions of the world, and maintain consistency between events.

Background

Each year the OSGeo Conference Committee publishes a request for hosting the FOSS4G event, with the goal of moving the event around different regions of the world each year. The winning bid's local organizing committee is then responsible for putting together a successful event. OSGeo invests in each event financially (providing approximately 20,000 USD in seed funding to help the local committee get started), and it is also responsible for any financial losses occurred.

The reality has been that each year a lot of work must occur to make sure the local committee delivers a consistently good FOSS4G event. In the past this has meant a lot of volunteered/donated time. However, (especially as the event prepares to move into another region for the first time, and as OSGeo is putting together a new financial focus), this role of making sure the event operates smoothly has become very important.

Responsibilities

• Manage FOSS4G archives
  • stored in SVN back to 2003 (http://svn.osgeo.org/osgeo/foss4g/)
  • obtain financial reports and other relevant documents from completed FOSS4G events and make sure they are archived
• review Professional Organizer contract with local committee
• review Venue contract with local committee
• possibly review event insurance
• attend weekly conference calls with local committee (often start 6 months before event)
• on-site visit to venue before event
  • examine layout/logistics of venue with local committee