Difference between revisions of "Board Meeting 2023-07-01"
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=== Current items === | === Current items === | ||
| − | # ''roll call'' | + | # ''roll call'' |
# ''appoint meeting chair, meeting scribe/secretary'' | # ''appoint meeting chair, meeting scribe/secretary'' | ||
# ''Review and approve past minutes'' | # ''Review and approve past minutes'' | ||
| − | |||
| − | |||
#* [[Board_Meeting_2023-05-30]] | #* [[Board_Meeting_2023-05-30]] | ||
| − | # | + | # Executive positions 2023 |
| + | # Appoint new CRO and plan elections | ||
| + | # FOSS4G 2024 Belén and forward | ||
# OSGeo's internationalization steps | # OSGeo's internationalization steps | ||
| − | # FOSS4G | + | # FOSS4G-Asia 2023 Travel Grant Funding Request |
# Attendance at 13th UNGGIM Meeting | # Attendance at 13th UNGGIM Meeting | ||
| + | # Initialize discussions about Marketing Strategy | ||
# Domains | # Domains | ||
| + | # ZOO-Project project graduation | ||
| + | # Sponsors relationship maintenance | ||
| + | # AGM @ Foss4g | ||
| + | # OSGeo Community Sprint updates | ||
| + | # Regional events | ||
| + | # Project usage statistics | ||
| + | # ESA and EC sponsorship | ||
| + | # GISTAM 2024 Proposal for partnership | ||
| + | # Codemeo partnership proposal | ||
| + | # Invitation to UIA Business Meeting | ||
| + | # Review TODO list and give priorities | ||
# ''Add your topic here'' | # ''Add your topic here'' | ||
== Minutes == | == Minutes == | ||
| − | * Presiding: | + | * Presiding: Angelos |
| − | * Scribing: | + | * Scribing: Mike |
| − | * Attending: | + | * Attending: Mike, Tom, Codrina, Rajat, Angelos, Vicky, Ariel, Marco |
| − | * Guests: | + | * Guests: Ivan Sanchez, Tatiana Pará, Walter Shilman, Luca Deluchi |
| + | |||
| + | === Review and approve past minutes === | ||
| + | |||
| + | * [[Board_Meeting_2023-05-30]] | ||
| + | * Waiting for loomio motion to complete, waiting for votes on Loomio: Codrina, Adam | ||
| + | * Motion passed on Loomio: https://www.loomio.com/p/nTJj3Br2/motion-to-approve-meeting-minutes-from-board-meeting-2023-05-30 | ||
| + | |||
| + | === Executive positions 2023 === | ||
| + | |||
| + | * Existing Loomio: https://www.loomio.com/d/d6k7Z5Xj/executive-positions-2023 | ||
| + | * We keep the same executive positions until November (motion by Mike, passed) | ||
| + | * ACTION: Angelos to make a motion on Loomio (Done). | ||
| + | * Motion passed on Loomio: https://www.loomio.com/p/5e7JOYxz/motion-to-keep-existing-executive-positions-until-next-elections | ||
| + | * We aim to have the executive positions discussion as soon as the new board is announced. | ||
| + | |||
| + | === Appoint new CRO and plan elections === | ||
| + | |||
| + | * MOT1: Angelos motion to appoint Ivan as CRO for 2023 charter member and board elections | ||
| + | Passed locally, will be voted on Loomio | ||
| + | * Motion passed on Loomio: https://www.loomio.com/p/AKfx1t25/motion-to-appoint-iv-n-s-nchez-as-cro-for-2023-elections | ||
| + | * Discussion on how to lower barrier for candidates for elections (board and charter member): | ||
| + | ** Add a page on OSGeo website to outline what a candidate (board/charter member) needs to do. Remove wiki from the process. | ||
| + | * ACTION: Ivan and Vicky to ask Jorge if he wants to help CRO (Done) | ||
| + | * ACTION: Vicky to send announcements about elections right after conference | ||
| + | ** Dates: Charter Members: Sept: 15, Board Elections: Nov 1 | ||
| + | |||
| + | === FOSS4G 2024 Belém and forward === | ||
| + | |||
| + | * Considering translations and presentations done twice in multiple languages | ||
| + | * Draft Proposal: https://docs.google.com/document/d/13pFu_7dltGSVwH5IqJ1csq6mCoiENGhNZuq7R_Ymgb4/edit?usp=sharing | ||
| + | * Discussing technical aspects, costs and formation of local chapter. | ||
| + | * Someone from Belém LOC should attend Board meetings monthly. | ||
| + | * Japan's team joins the meeting for 2025 (Hiroshima). | ||
| + | |||
| + | === OSGeo's internationalization steps === | ||
| + | |||
| + | * Add a project graduation checklist item for incubation projects to have the ability for i18n <- SHOULD | ||
| + | * ACTION: Tom to bring the topic to the incubation mailing list (Done): https://lists.osgeo.org/pipermail/incubator/2023-July/004676.html | ||
| + | |||
| + | === FOSS4G-Asia 2023 Travel Grant Funding Request === | ||
| + | |||
| + | * https://lists.osgeo.org/pipermail/board/2023-June/013299.html | ||
| + | * MOT2: Accept the request by Mike. Passed. | ||
| + | * ACTION Angelos to move to Loomio (Done) | ||
| + | * Motion open on Loomio: https://www.loomio.com/p/ibJ4HVc1/motion-to-approve-foss4g-asia-2023-travel-grant-funding-request-for-usd-5-000 | ||
| + | |||
| + | === Attendance at 13th UNGGIM Meeting === | ||
| + | |||
| + | * Ask the UN committee about the potential to get a presentation. | ||
| + | * We have past contact details which can be used for further interactions, if required: https://lists.osgeo.org/pipermail/un/2020-November/000165.html | ||
| + | * ACTION: Ariel to contact the UN committee to see if we can make a presentation at the event. | ||
| + | |||
| + | === Initialize discussions about Marketing Strategy === | ||
| + | |||
| + | * ACTION: Codrina to start a draft | ||
| + | |||
| + | === Domains === | ||
| + | |||
| + | * Domains can be paid from community project budget | ||
| + | |||
| + | === ZOO-Project project graduation === | ||
| + | |||
| + | * Completed. Informational only as a result. | ||
| + | * https://www.loomio.com/p/e05cGCYP/graduate-zoo-project-as-an-osgeo-project | ||
| + | |||
| + | === Sponsors relationship maintenance === | ||
| + | |||
| + | * https://lists.osgeo.org/pipermail/board/2023-April/013255.html | ||
| + | * Discussion to create OSGeo sponsorship packs that will include conference sponsorship | ||
| + | * Questions: | ||
| + | ** Do the sponsors get any registration discounts? | ||
| + | ** Can the sponsors (recurring) directly give money to OSGeo for all the events and conferences? | ||
| + | * Adding to next agenda to follow up | ||
| + | |||
| + | === AGM @ Foss4g === | ||
| + | |||
| + | * Change the AGM to an AMA. | ||
| + | * We should ask this session to happen before the closing ceremony at prime time (after opening session or before a keynote) | ||
| + | * Ask for individual videos instead of editing one. | ||
| + | * Consider a generic video on “What is OSGeo?” | ||
| + | * ACTION: Tom to initiate issue (Done) | ||
| + | * https://git.osgeo.org/gitea/osgeo/todo/issues/157 | ||
| + | |||
| + | === OSGeo Community Sprint updates === | ||
| + | |||
| + | * November 6-9, 2023 | ||
| + | * We are expecting huge participation. QGIS and Pangeo communities are joining | ||
| + | * Registration for the conference is free and community sprints can freely attend the conference | ||
| + | * It should be a four hour session instead of three so that they have an idea what the participants are expecting. | ||
| + | * Should we create a discord channel for this sprint for the virtual participants? | ||
| + | |||
| + | === Regional events === | ||
| + | |||
| + | * No change to financial guidelines | ||
| + | |||
| + | === Project usage statistics === | ||
| + | |||
| + | * Discussed the process that QGIS is gathering usage data | ||
| + | * https://blog.qgis.org/2022/06/16/qgis-userbase-analytics/ | ||
| + | |||
| + | === ESA and EC sponsorship === | ||
| + | |||
| + | * Updates from Codrina about the EU legal entity | ||
| + | |||
| + | === GISTAM 2024 Proposal for partnership === | ||
| + | |||
| + | * https://lists.osgeo.org/pipermail/board/2023-June/013309.html | ||
| + | * ACTION: Angelos to reply that they can promote in Events page (Done) | ||
| + | |||
| + | === Codemeo partnership proposal === | ||
| + | |||
| + | * https://sites.google.com/codemotion.it/community-en/partner/proposal?authuser=0 | ||
| + | * ACTION: Angelos to reply that we are not interested (Done) | ||
| + | |||
| + | === Invitation to UIA Business Meeting === | ||
| + | * Thoughts: Send the OSGeo generic video | ||
=== Actions === | === Actions === | ||
Latest revision as of 04:23, 21 July 2023
This board meeting is scheduled Saturday 01 July 2023 at 07:00 UTC through Jitsi, a record of motions is preserved on Loomio and actions on the OSGeo todo issue tracker.
This meeting is a F2F meeting during the FOSS4G 2023.
Agenda
Current items
- roll call
- appoint meeting chair, meeting scribe/secretary
- Review and approve past minutes
- Executive positions 2023
- Appoint new CRO and plan elections
- FOSS4G 2024 Belén and forward
- OSGeo's internationalization steps
- FOSS4G-Asia 2023 Travel Grant Funding Request
- Attendance at 13th UNGGIM Meeting
- Initialize discussions about Marketing Strategy
- Domains
- ZOO-Project project graduation
- Sponsors relationship maintenance
- AGM @ Foss4g
- OSGeo Community Sprint updates
- Regional events
- Project usage statistics
- ESA and EC sponsorship
- GISTAM 2024 Proposal for partnership
- Codemeo partnership proposal
- Invitation to UIA Business Meeting
- Review TODO list and give priorities
- Add your topic here
Minutes
- Presiding: Angelos
- Scribing: Mike
- Attending: Mike, Tom, Codrina, Rajat, Angelos, Vicky, Ariel, Marco
- Guests: Ivan Sanchez, Tatiana Pará, Walter Shilman, Luca Deluchi
Review and approve past minutes
- Board_Meeting_2023-05-30
- Waiting for loomio motion to complete, waiting for votes on Loomio: Codrina, Adam
- Motion passed on Loomio: https://www.loomio.com/p/nTJj3Br2/motion-to-approve-meeting-minutes-from-board-meeting-2023-05-30
Executive positions 2023
- Existing Loomio: https://www.loomio.com/d/d6k7Z5Xj/executive-positions-2023
- We keep the same executive positions until November (motion by Mike, passed)
- ACTION: Angelos to make a motion on Loomio (Done).
- Motion passed on Loomio: https://www.loomio.com/p/5e7JOYxz/motion-to-keep-existing-executive-positions-until-next-elections
- We aim to have the executive positions discussion as soon as the new board is announced.
Appoint new CRO and plan elections
- MOT1: Angelos motion to appoint Ivan as CRO for 2023 charter member and board elections
Passed locally, will be voted on Loomio
- Motion passed on Loomio: https://www.loomio.com/p/AKfx1t25/motion-to-appoint-iv-n-s-nchez-as-cro-for-2023-elections
- Discussion on how to lower barrier for candidates for elections (board and charter member):
- Add a page on OSGeo website to outline what a candidate (board/charter member) needs to do. Remove wiki from the process.
- ACTION: Ivan and Vicky to ask Jorge if he wants to help CRO (Done)
- ACTION: Vicky to send announcements about elections right after conference
- Dates: Charter Members: Sept: 15, Board Elections: Nov 1
FOSS4G 2024 Belém and forward
- Considering translations and presentations done twice in multiple languages
- Draft Proposal: https://docs.google.com/document/d/13pFu_7dltGSVwH5IqJ1csq6mCoiENGhNZuq7R_Ymgb4/edit?usp=sharing
- Discussing technical aspects, costs and formation of local chapter.
- Someone from Belém LOC should attend Board meetings monthly.
- Japan's team joins the meeting for 2025 (Hiroshima).
OSGeo's internationalization steps
- Add a project graduation checklist item for incubation projects to have the ability for i18n <- SHOULD
- ACTION: Tom to bring the topic to the incubation mailing list (Done): https://lists.osgeo.org/pipermail/incubator/2023-July/004676.html
FOSS4G-Asia 2023 Travel Grant Funding Request
- https://lists.osgeo.org/pipermail/board/2023-June/013299.html
- MOT2: Accept the request by Mike. Passed.
- ACTION Angelos to move to Loomio (Done)
- Motion open on Loomio: https://www.loomio.com/p/ibJ4HVc1/motion-to-approve-foss4g-asia-2023-travel-grant-funding-request-for-usd-5-000
Attendance at 13th UNGGIM Meeting
- Ask the UN committee about the potential to get a presentation.
- We have past contact details which can be used for further interactions, if required: https://lists.osgeo.org/pipermail/un/2020-November/000165.html
- ACTION: Ariel to contact the UN committee to see if we can make a presentation at the event.
Initialize discussions about Marketing Strategy
- ACTION: Codrina to start a draft
Domains
- Domains can be paid from community project budget
ZOO-Project project graduation
- Completed. Informational only as a result.
- https://www.loomio.com/p/e05cGCYP/graduate-zoo-project-as-an-osgeo-project
Sponsors relationship maintenance
- https://lists.osgeo.org/pipermail/board/2023-April/013255.html
- Discussion to create OSGeo sponsorship packs that will include conference sponsorship
- Questions:
- Do the sponsors get any registration discounts?
- Can the sponsors (recurring) directly give money to OSGeo for all the events and conferences?
- Adding to next agenda to follow up
AGM @ Foss4g
- Change the AGM to an AMA.
- We should ask this session to happen before the closing ceremony at prime time (after opening session or before a keynote)
- Ask for individual videos instead of editing one.
- Consider a generic video on “What is OSGeo?”
- ACTION: Tom to initiate issue (Done)
- https://git.osgeo.org/gitea/osgeo/todo/issues/157
OSGeo Community Sprint updates
- November 6-9, 2023
- We are expecting huge participation. QGIS and Pangeo communities are joining
- Registration for the conference is free and community sprints can freely attend the conference
- It should be a four hour session instead of three so that they have an idea what the participants are expecting.
- Should we create a discord channel for this sprint for the virtual participants?
Regional events
- No change to financial guidelines
Project usage statistics
- Discussed the process that QGIS is gathering usage data
- https://blog.qgis.org/2022/06/16/qgis-userbase-analytics/
ESA and EC sponsorship
- Updates from Codrina about the EU legal entity
GISTAM 2024 Proposal for partnership
- https://lists.osgeo.org/pipermail/board/2023-June/013309.html
- ACTION: Angelos to reply that they can promote in Events page (Done)
Codemeo partnership proposal
- https://sites.google.com/codemotion.it/community-en/partner/proposal?authuser=0
- ACTION: Angelos to reply that we are not interested (Done)
Invitation to UIA Business Meeting
- Thoughts: Send the OSGeo generic video
Actions
IRC Log
- no log, Jitsi meeting