Board Meeting 2011-10-05

This board meeting is scheduled for the 5th of October 2011 at 17:00 UTC on IRC and follow up voting on Skype.

Agenda

• Review past minutes: Face to Face Meeting Denver 2011
• Action items from last meeting
• Appoint new secretary
• Board meetings
  • Find a regular day and time for board meetings (can also be agreed via mail up front).
  • Evaluate options for IRC or voice conf and provider, or go for a combination
• ED tasks transfer (link forthcoming)
• Provide guidance to the Conference Committee wrt FOSS4G Beijing and potentially conflicting regional events
  • Results from the foss4g 2011 attendee survey (Batty to summarize - latest results sent to board list 10/5/2011)
  • North American regional conference for 2012
  • Discussion to fund Jeff for conference management
• Finances
  • Status update
  • Outsourcing options (get quotes?)
• Open session regarding the future style of the organization (mpg's 3 suggestions)
  • Three roles needed (to be filled by 1 person, or more?)
    • Administrative tasks
    • Project work (SAC, code sprints, etc.)
    • ED / ambassador:
      • Outreach
      • Fundraising
        • Conferences
        • Sponsorships
        • Sponsoring Memberships?
        • Other suggestions
• MOUs
  • appointment of an MOU Czar
  • proposal for Geomatics Laboratory of Politecnico di Milano
• Review/adopt Code Sprint Guidelines
• please add items

Minutes

• logistics
  • detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-10-05.log
  • Attending: Jo, Jeff, Daniel, Peter, mpg, Mark, Tyler, Frank (10:26)
  • Regrets: Arnulf
  • Absent: Tim
  • Chair: Daniel
  • Scribe: mpg

• [10:12] review of previous meeting's minutes
  • daniel moves, jeff seconds -- passed

• [10:14] action items / TODOs from last mtg
  • wiki page on CodeSprint policies (http://wiki.osgeo.org/wiki/Code_Sprint_Guidelines)
    • noted that last line needs to be removed
    • action punted to end of mtg
  • make mission text same on all pages
    • TODO: pmbatty (w/ Frank in loop)
  • draft RCMRD MOU
  • TODO: Jeff and Tim
  • motion to appoint mpg as secretary
    • Daniel moves, Peter seconds -- passed

• [10:32] new time for mtgs?
  • agreed to Thursday of the second week of the month at 17:00 UTC

• [10:38] format for future mtgs (IRC/skype/other?)
  • pmbatty to look into conference call options, others to email him with other ideas
  • for now, stay with IRC

• [10:46] transfer of ED tasks
  • Tyler has a list going (on google docs)
  • we're making slow progress
  • board members encouraged to grab items

• [10:53] "provide guidance to conf committee"
  • Peter sent out survey results, w/ summary
  • [10:58] mtg extended 30 mins
  • discussion about dilution relative to Beijing event, 50/50 deal with GITA, ...
  • no closure -- fundamental questions about who/what we are and want to be
  • we will move beijing-specific items to list; larger topic to be addressed next meeting

• suggestion we allocate 2 hrs for next mtg

• [11:36] Frank moves to close, mpg seconds, motion passes

Action Summary

1. mpg: remove last line from codesprint guidelines [done]
2. Peter: make mission text same on all pages
3. Jeff/Tim: draft RCMRD MOU
4. Peter: look into conf call options
5. All: review Tyler's task list and volunteer for something

Motions

1. approval of previous meeting's minutes (m/ Daniel, 2/ Jeff, all +1)
2. appoint mpg as secretary (m/ Daniel, 2/ Peter, all +1)
3. close meeting (m/ Frank, 2/ mpg, all +1)

Update: Motions approved by email vote with +1 from all board members in the days following the meeting (see http://lists.osgeo.org/pipermail/board/2011-October/009026.html)