FOSS4G2020 Q&A Calgary

Questions Mark I.:

• What is the mission of your respective FOSS4G?
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• What is your commitment to inclusivity, diversity, and ensuring that FOSS4G 2020 is as inclusive and as diverse as possible?
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Questions Steven F.:

• early bird registration will be approximately $650.00 US while regular conference fee would be $800.00 US” there has been a lot of discussion about making FOSS4G more affordable, do you have any thoughts on this?
• Answer: At this point we have very conservatively estimated available sponsorship dollars while anticipating the high end of costs associated with hosting the conference which has allowed us to meet the past registration numbers attained in Boston in 2017. That being said, we anticipate the ability to secure significantly more sponsorship allowing us to pass additional savings on to delegates. It is also worth mentioning that Alberta is the only province in Canada that only has one sales tax that will allow us to stretch dollars further.

Questions Till A.:

• I would like to stress the point about costs. In the call we say "We hope to keep cost per participant under $650 USD for the conference (plus workshops).". As former chair I know about the difficulties FOSS4G teams have finding the right price for the conference. But can you tell something on how you are planning to enable people, who can not afford the conference fee and/or accommodation costs, to attend to your conference?
• Answer: Again as we were working through the preliminary budget for FOSS4G we very conservatively estimated the ability to source sponsorship dollars for this conference. We are confident that by engaging our local community we will have the ability to pass cost savings on to our delegates. We can also confidently say that August is a slower period for the city of Calgary which will give the LOC the ability to negotiate lower guest room rates and venue costs as well as provide an abundance of accessible and cost efficient airfare into the city. We also hope to far exceed the minimum Travel Grant commitment that would allow for costs associated with travel, accommodation and registration to be supplemented for some attendees.

Questions Eli A.:

• It seems that the venue might be charging a fee for wifi, is that fee to the attendees or the LOC when renting the venue? "Wifi and hardwired internet will be available to attendees for a fee." In past years, wifi without a fee has been critically important and the wifi has to be able to handle lots of traffic (major project releases that everyone downloads at once) and not block ports for IRC or other non-http(s) protocols. Can you clarify the wifi?
• Answer:Yes, our venue would indeed charge for wifi as most do. However we have budgeted for this as an additional line item and additional costs will not be passed on to delegates individually. The venue itself has a Cisco network which can expand to up to 55 access points and 200 radio broadcast relays on three separate bandwidths or channels for convention-goers, presenters and exhibitors. We recognize that in order to host a successful FOSS4G Conference that internet is a crucial component so to learn more about venue wireless and hardwired capabilities please visit Calgary Convention Center Digital Connections

Questions Paul R.:

• While 1000 is a fair guestimate for potential attendance, it's important to note that in the past that kind of figure requires a good deal of local attendance. Are there major Alberta corporate / government users of open source geospatial who are likely to attend, present, sponsor?
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