Difference between revisions of "Board Meeting 2026-07-28"
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=== Current items === | === Current items === | ||
| − | # | + | # ''roll call'' |
| − | # | + | # ''appoint meeting chair, meeting scribe/secretary'' |
| − | # Review and approve past minutes | + | # ''Review and approve past minutes'' |
#* [[Board_Meeting_2026-07-07]] | #* [[Board_Meeting_2026-07-07]] | ||
| − | # FOSS4G Hiroshima | + | # FOSS4G Hiroshima update |
| − | # | + | # Stichting OSGeo update |
| − | # | + | # Horizon Europe project update |
| − | # FOSS4G | + | # FOSS4G North America board participation / outreach |
| − | # Website | + | # Website and systems update |
| − | # | + | # AI policy discussion |
| − | # | + | # Board elections timeline |
| − | # | + | # ''Add your topic here. Please '''include what you expect from the board''', and include'' (your name in brackets) ''!'' |
== Minutes == | == Minutes == | ||
* Presiding: Jeroen | * Presiding: Jeroen | ||
| − | * Scribing: | + | * Scribing: |
| − | * Attending: Mike, Vicky, | + | * Attending: Jeroen, Joanna, Mike, Vicky, Tim, Tom, Codrina, Angelos |
* Guests: Nobusuke | * Guests: Nobusuke | ||
| + | * Regrets: Marco | ||
=== Review and approve past minutes === | === Review and approve past minutes === | ||
| − | * [[Board_Meeting_2026-07-07]] | + | * Previous meeting minutes: [[Board_Meeting_2026-07-07]] |
| − | * | + | * Past minutes review was noted but not completed in detail during the meeting. |
| − | === FOSS4G Hiroshima | + | === FOSS4G Hiroshima === |
| − | * | + | * FOSS4G Hiroshima preparations are progressing well, with nearly 700 participants registered, 320 general talks, 55 academic talks, and 55 workshops. |
| − | + | * The OSGeo session will be moved away from a formal AGM format and renamed '''OSGeo Looking Ahead Interactive''', with more time for community discussion. | |
| − | + | * The Sol Katz Award ceremony is planned during the closing ceremony. | |
| − | + | * An OSGeo Foundation booth will be available; board members attending are encouraged to bring promotional materials. | |
| − | * OSGeo AGM | + | * Organizers are preparing disaster risk / cancellation policy documentation following a recent earthquake in Kumamoto; no current impact on the conference was reported. |
| − | + | * Several board members confirmed they expect to attend FOSS4G Hiroshima. | |
| − | * Sol Katz Award | + | * The board discussed producing a short highlight-style community video as a more engaging way to share project updates. |
| − | |||
| − | * OSGeo Foundation | ||
| − | |||
| − | |||
| − | * | ||
| − | |||
| − | |||
| − | |||
| − | * | ||
| − | |||
| − | * | ||
| − | |||
| − | |||
| − | === | + | === Stichting OSGeo === |
| − | * | + | * Stichting OSGeo has been officially established in the Netherlands. Initial board members are Jeroen, Tim, and Codrina. |
| − | * | + | * Additional board members can be added digitally. |
| − | * | + | * Documents for the Horizon Europe project have been submitted on behalf of Stichting OSGeo. |
| − | * | + | * The foundation will apply for Dutch non-profit status. This requires a short multi-year / business plan and is expected to take approximately eight weeks. |
| − | + | * Once non-profit status is granted, the foundation can request documentation equivalent to US 501(c)(3) status for receiving US donations. | |
| − | + | * Professional Dutch bookkeeping/accounting support is needed, especially for Horizon Europe compliance. | |
| − | * | + | * A small public announcement has already been drafted; a larger announcement is planned around FOSS4G Hiroshima. |
| − | === | + | === Horizon Europe project === |
| − | * | + | * OSGeo's Horizon Europe proposal with NLNet was successful and received a score of 15/15. |
| − | * | + | * The European Commission is reportedly enthusiastic about the project. |
| − | * | + | * Jeroen has registered as legal representative for Stichting OSGeo with the European Commission. |
| − | * | + | * The project is expected to start in late August or September, with a kickoff meeting anticipated. |
| − | * A | + | * The project includes funding to hire staff and support a more professional foundation structure. |
| + | * A joint press announcement with NLNet is being prepared. | ||
| − | === FOSS4G | + | === FOSS4G North America === |
| − | * Mike and Tom | + | * Mike and Tom are still working through approval processes to attend FOSS4G North America. |
| + | * Jeroen is unavailable due to other commitments. | ||
| + | * The board would like OSGeo to have a presence or message at the conference, including communication about the Horizon Europe project. | ||
| − | === Website | + | === Website and systems === |
| − | * | + | * A bi-weekly website check-in is proposed, starting the following Wednesday, to keep progress moving. |
| − | * | + | * A draft specification for OSGeo single sign-on using Keycloak is being prepared. |
| − | * | + | * The SSO proposal includes web-of-trust concepts, open account creation, privilege escalation, invite-based access, and provenance tracking. |
| − | * | + | * Funding may be needed to implement SSO professionally. |
| + | * The board discussed using OSGeo Gitea for a public volunteer task repository and project board, with broader access once SSO is available. | ||
| − | === | + | === AI policy discussion === |
| − | * | + | * The board discussed how OSGeo should position itself on AI use in the community. |
| − | * | + | * General direction: OSGeo should remain neutral and should neither require nor prohibit AI use. |
| − | * | + | * Individual OSGeo projects should be free to define their own AI policies. |
| + | * Responsible behavior and respectful communication remain essential, regardless of whether AI tools are used. | ||
| + | * The board recognized concerns around abusive or unsustainable AI-assisted contribution patterns, such as overwhelming maintainers with low-quality pull requests. | ||
| + | * Tim and Joanna volunteered to prepare a draft OSGeo board statement on AI use, balancing responsible use, project autonomy, and community expectations. | ||
| − | === | + | === Board elections === |
| − | * | + | * Luis proposed an updated board election timeline starting 14 September. |
| − | * | + | * The proposed timeline shortens the campaign period so voting concludes earlier than in previous years. |
| − | * | + | * The board was comfortable with the proposed timeline. |
| + | * Board candidacies should be promoted during FOSS4G Hiroshima to encourage more candidates. | ||
| − | === | + | === Actions === |
| − | * | + | * Nobusuke to rename the FOSS4G Hiroshima OSGeo session to '''OSGeo Looking Ahead Interactive''' and extend the interactive portion of the plenary. |
| − | * | + | * Draft a business / nonprofit plan for the Stichting OSGeo non-profit status application. |
| − | * | + | * Engage a Dutch bookkeeping company for Stichting OSGeo accounting, especially for Horizon Europe compliance. |
| + | * Jeroen to set up a Stichting OSGeo bank account once the tax number is received. | ||
| + | * Jeroen and Michiel / NLNet to prepare a joint press announcement for the Horizon Europe project. | ||
| + | * Begin defining roles and hiring plans for the Horizon Europe project. | ||
| + | * Mike and Tom to continue pursuing approval to attend FOSS4G North America. | ||
| + | * Ensure OSGeo has a presence or message at FOSS4G North America, including communication about the Horizon Europe project. | ||
| + | * Share the SSO / Keycloak specification draft with the board. | ||
| + | * Create a public Gitea repository with a project board for community volunteer tasks; expand access once Keycloak SSO is available. | ||
| + | * Tim and Joanna to co-draft an OSGeo board statement on AI use. | ||
| + | * Respond to Luis confirming that the proposed board elections timeline is acceptable. | ||
| + | * Advertise board candidacies at FOSS4G Hiroshima. | ||
| + | * Add / track actions at: https://git.osgeo.org/gitea/osgeo/todo/issues | ||
| − | == | + | == IRC Log == |
| − | * | + | * no log, Jitsi meeting |
== Next meeting == | == Next meeting == | ||
| − | *[[Board Meeting 2026-08-25]] | + | |
| + | * [[Board Meeting 2026-08-25]] | ||
[[Category:Board]] | [[Category:Board]] | ||
[[Category:Board Meetings 2026]] | [[Category:Board Meetings 2026]] | ||
Latest revision as of 11:42, 28 July 2026
This board meeting is scheduled Tuesday 28 July 2026 at 17:00 UTC through Jitsi, a record of motions is preserved on Loomio and actions on the OSGeo todo issue tracker.
Agenda
Current items
- roll call
- appoint meeting chair, meeting scribe/secretary
- Review and approve past minutes
- FOSS4G Hiroshima update
- Stichting OSGeo update
- Horizon Europe project update
- FOSS4G North America board participation / outreach
- Website and systems update
- AI policy discussion
- Board elections timeline
- Add your topic here. Please include what you expect from the board, and include (your name in brackets) !
Minutes
- Presiding: Jeroen
- Scribing:
- Attending: Jeroen, Joanna, Mike, Vicky, Tim, Tom, Codrina, Angelos
- Guests: Nobusuke
- Regrets: Marco
Review and approve past minutes
- Previous meeting minutes: Board_Meeting_2026-07-07
- Past minutes review was noted but not completed in detail during the meeting.
FOSS4G Hiroshima
- FOSS4G Hiroshima preparations are progressing well, with nearly 700 participants registered, 320 general talks, 55 academic talks, and 55 workshops.
- The OSGeo session will be moved away from a formal AGM format and renamed OSGeo Looking Ahead Interactive, with more time for community discussion.
- The Sol Katz Award ceremony is planned during the closing ceremony.
- An OSGeo Foundation booth will be available; board members attending are encouraged to bring promotional materials.
- Organizers are preparing disaster risk / cancellation policy documentation following a recent earthquake in Kumamoto; no current impact on the conference was reported.
- Several board members confirmed they expect to attend FOSS4G Hiroshima.
- The board discussed producing a short highlight-style community video as a more engaging way to share project updates.
Stichting OSGeo
- Stichting OSGeo has been officially established in the Netherlands. Initial board members are Jeroen, Tim, and Codrina.
- Additional board members can be added digitally.
- Documents for the Horizon Europe project have been submitted on behalf of Stichting OSGeo.
- The foundation will apply for Dutch non-profit status. This requires a short multi-year / business plan and is expected to take approximately eight weeks.
- Once non-profit status is granted, the foundation can request documentation equivalent to US 501(c)(3) status for receiving US donations.
- Professional Dutch bookkeeping/accounting support is needed, especially for Horizon Europe compliance.
- A small public announcement has already been drafted; a larger announcement is planned around FOSS4G Hiroshima.
Horizon Europe project
- OSGeo's Horizon Europe proposal with NLNet was successful and received a score of 15/15.
- The European Commission is reportedly enthusiastic about the project.
- Jeroen has registered as legal representative for Stichting OSGeo with the European Commission.
- The project is expected to start in late August or September, with a kickoff meeting anticipated.
- The project includes funding to hire staff and support a more professional foundation structure.
- A joint press announcement with NLNet is being prepared.
FOSS4G North America
- Mike and Tom are still working through approval processes to attend FOSS4G North America.
- Jeroen is unavailable due to other commitments.
- The board would like OSGeo to have a presence or message at the conference, including communication about the Horizon Europe project.
Website and systems
- A bi-weekly website check-in is proposed, starting the following Wednesday, to keep progress moving.
- A draft specification for OSGeo single sign-on using Keycloak is being prepared.
- The SSO proposal includes web-of-trust concepts, open account creation, privilege escalation, invite-based access, and provenance tracking.
- Funding may be needed to implement SSO professionally.
- The board discussed using OSGeo Gitea for a public volunteer task repository and project board, with broader access once SSO is available.
AI policy discussion
- The board discussed how OSGeo should position itself on AI use in the community.
- General direction: OSGeo should remain neutral and should neither require nor prohibit AI use.
- Individual OSGeo projects should be free to define their own AI policies.
- Responsible behavior and respectful communication remain essential, regardless of whether AI tools are used.
- The board recognized concerns around abusive or unsustainable AI-assisted contribution patterns, such as overwhelming maintainers with low-quality pull requests.
- Tim and Joanna volunteered to prepare a draft OSGeo board statement on AI use, balancing responsible use, project autonomy, and community expectations.
Board elections
- Luis proposed an updated board election timeline starting 14 September.
- The proposed timeline shortens the campaign period so voting concludes earlier than in previous years.
- The board was comfortable with the proposed timeline.
- Board candidacies should be promoted during FOSS4G Hiroshima to encourage more candidates.
Actions
- Nobusuke to rename the FOSS4G Hiroshima OSGeo session to OSGeo Looking Ahead Interactive and extend the interactive portion of the plenary.
- Draft a business / nonprofit plan for the Stichting OSGeo non-profit status application.
- Engage a Dutch bookkeeping company for Stichting OSGeo accounting, especially for Horizon Europe compliance.
- Jeroen to set up a Stichting OSGeo bank account once the tax number is received.
- Jeroen and Michiel / NLNet to prepare a joint press announcement for the Horizon Europe project.
- Begin defining roles and hiring plans for the Horizon Europe project.
- Mike and Tom to continue pursuing approval to attend FOSS4G North America.
- Ensure OSGeo has a presence or message at FOSS4G North America, including communication about the Horizon Europe project.
- Share the SSO / Keycloak specification draft with the board.
- Create a public Gitea repository with a project board for community volunteer tasks; expand access once Keycloak SSO is available.
- Tim and Joanna to co-draft an OSGeo board statement on AI use.
- Respond to Luis confirming that the proposed board elections timeline is acceptable.
- Advertise board candidacies at FOSS4G Hiroshima.
- Add / track actions at: https://git.osgeo.org/gitea/osgeo/todo/issues
IRC Log
- no log, Jitsi meeting