FOSS4G 2009 Venue Planning

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This page is being used for the planning of venues to use for the FOSS4G 2009 conference.

Example Program

	Sunday, October 18	Monday, October 19	Tuesday, October 20	Wednesday, October 21	Thursday, October 22	Friday, October 23	Saturday, October 24
Morning	Mapping Party	Technical Visits AND/OR Tours	Half-day Workshops AND/OR two 90-minute Labs	Registration AND Opening Plenary	Exhibit Hall Demo Theatre Presentations and possibly Labs	Exhibit Hall Demo Theatre Presentations and possibly Labs	Developers' Code Sprint
Lunch			Lunch for the Workshop delegates	Lunch near the Exhibits	Lunch Poster Session	Lunch near the Exhibits	Lunch for the Code Sprint
Afternoon	Mapping Party	Technical Visits AND/OR Tours	Half-day Workshops AND/OR two 90-minute Labs	Exhibit Hall Demo Theatre Presentations and possibly Labs	Exhibit Hall Demo Theatre Presentations and possibly Labs	Closing Plenary AND OSGeo AGM	Developers' Code Sprint
Late Afternoon			BOFs (offsite)	Welcome Reception	BOFs	BOFs (offsite)
Evening				Welcome Reception continues	Banquet

Program Planning Notes

BOFs

• in 2007, BOFs had a 'closing time', which was primarily dictated by security(getting everyone out of the conference center by a certain time) - will that be the case with the SCEC?

Demo Theatre

• was in a separate room for 2007, and in the exhibit hall for 2008 - which is better?

Exhibit Hall

• if the exhibit hall can't be setup until Wednesday AM, does that cause problems? For example, OC/PCO staff who need/want to be involved in the Opening Plenary who would also be needed for the setup, or Exhibitors who want to attend the opening plenary.

Labs

Hands on, in a classroom setting. Duration is typically half that of a Workshop.

Mapping Party

OpenStreetMap mapping party.

• organisation to be done by 'the OpenStreetMap people'
• we can help with promotion, and suggestions for areas to map
• presumably this is a no-cost item for FOSS4G2009

OSGeo AGM

• in 2007 it was on the first day, and in 2008 the last day - which is better?

Presentations

• in 2007 these were three 25-minute presentations grouped into a 90 minute session, but people started switching between individual presentations instead of staying for the 90-minute session
• in 2007 Presentations and Labs ran parallel, in 90-minute blocks, but if Labs are not part of the program, Presentations could be arranged in a different manner
• would we necessarily want all Presentations to be the same length, or could some blocks be for Presentations that are allocated a longer time period?

Plenaries

Opening

• need to allow time for people to register before the plenary starts

Registration

• will "early registration" be needed to properly identify people participating in Technical Visits or Tour prior to the conference?
• if Workshops are held offsite, an offsite registration desk will have to be available
• if the SCEC is not available until Wednesday, can there be a registration desk at SCEC on Tuesday, so people can register, in order to reduce the 'crush' of Wednesday AM registrations?

Technical Visits

A visit to some company or facility that has a "technical component", although it may not necessarily be focused on geospatial.

Tours

A non-technical visit to some location of general interest.

Workshops

Hands on, in a classroom setting. Duration is "1/2 day".