Difference between revisions of "EGU Townhall 2015"

Revision as of 05:13, 14 January 2015

Ramp Up

Information for the OSGeo Board

Type of event

Townhalls are "power-networking events" hosted at the European Geosiences Union (EGU) General Assembly (GA).

Townhall Meetings are meetings open for all participants in the conference at which new initiatives or decisions are announced to a larger audience following an open discussion on the matter raised.

Townhalls are hosted in the evening following the conclusion of all scientific tracks. The events last one hour and usually have a presentations / announcements taking up the first 20 minutes, to allow for an open discussion among the attendees. During this phase, catering is provided to ensure a lively and convivial atmosphere.

Audience Size

100 - 150 people

Audience: Topical Background

Free Open Source Software from OSGeo projects affects most if not all EGU Divisions. Currently FOSS (OSGeo projects + R, GMT, etc.) is particularly strong in Hydrology, Atnospheric Sciences, ESSI and Tectonics.

Attendees are expected from the following fields.

Atmospheric Sciences
Biogeosciences
Climate: Past, Present & Future
Cryospheric Sciences
Earth Magnetism & Rock Physics
Energy, Resources and the Environment
Earth and Space Science Informatics
Geodesy
Geodynamics
Geosciences Instrumentation and Data Systems
Geomorphology
Geochemistry, Mineralogy, Petrology & Volcanology
Hydrological Sciences
Natural Hazards
Nonlinear Processes in Geosciences
Ocean Sciences
Planetary and Solar System Sciences
Seismology
Stratigraphy, Sedimentology and Palaeontology
Soil System Sciences
Solar-Terrestrial Sciences
Tectonics and Structural Geology

Audience: Professional Level

Doctorate Students, PostDocs, Researchers, Activists, Leaders, Visionaries, Decision Makers, Funding Agencies

Venue

EGU GA location
Townhall location: The townhall will be hosted in a dedicated lecture hall on the conference premises. Room capacity: Most likely up to 150 people.
Preliminary date and time: April 14 2015, 19:00 - 20:00 hours

Relevance for OSGeo

how will our participation help OSGeo
Reach out to young scientists starting their careers
Forum for people already active in OSgeo (high elvel meeting place / meta-BoF)
Reach out to decision makers/elders/scientific activists within the EGU Divisions
"Holding up the torch" - propiertary platforms including Microsoft, Google and ESRI are also staging dedicated events during EGU GA.
Significance of OSGeo within the emerging Data Science / Open Science debate

Budget

Venue rental: none
Give aways: 500 USD (OSGeo-live USB-drives ?)
Catering: 2000 USD (based on last years experience)
Promotional material: 100 USD (Posters/flyers announcing the event)

Support by OSGeo

Finacial support
Use of Logos
Volunteers: Preparation phase, event hosting, presentations during the event.

- Markus Neteler ?
- Yann Chemin ?
- Edzer Pebesma?
- Madi ?

Next Steps

Upon completion: email request for the funding to the OSGeo Board (list

the amount in this email), and point to this wiki page for more details)

Preparation Phase

tbd

Catering

tbd

Materials / Give-aways

tbd

Programme

tbd

Speakers

tbd

Execution Phase

tbd

@@ Line 1: / Line 1: @@
 === Ramp Up ===
-==== Information to be provided ====
+==== Information for the OSGeo Board ====
 ===== Type of event  =====
@@ Line 12: / Line 12: @@
+===== Audience Size =====
-===== Audience =====
-* expected audience type
-====== Size ======
 - 150 people
-====== Topical Background ======
+===== Audience: Topical Background =====
 Free Open Source Software from OSGeo projects affects most if not all EGU Divisions.
 Currently FOSS (OSGeo projects + R, GMT, etc.) is particularly strong in Hydrology, Atnospheric Sciences, ESSI and Tectonics.
@@ Line 50: / Line 46: @@
-====== Professional Level ======
+===== Audience: Professional Level =====
 * Doctorate Students, PostDocs, Researchers, Activists, Leaders, Visionaries, Decision Makers, Funding Agencies
@@ Line 73: / Line 69: @@
 * Venue rental: none
 * Give aways: 500 USD (OSGeo-live USB-drives ?)
-* Catering: 2000 USD
+* Catering: 2000 USD (based on last years experience)
 * Promotional material: 100 USD (Posters/flyers announcing the event)
@@ Line 86: / Line 82: @@
 ** Edzer Pebesma?
 ** Madi ?
 ===== Related Documents =====
-* what exactly do you need from OSGeo (state dollar amount, and any
-use of the "OSGeo" brand name that you need)
-* state whether you need money up front before the event (seed
-money), or just to pay the final bill
 * list your 2014 event report link[1] in a Related Documents
 section, so the Board can review it