Board Meeting 2015-06-18

This board meeting is scheduled for the 18th of June 2015 at 14.00 UTC through IRC and follow up voting by email.

Agenda

Current items

• roll call
• appoint meeting chair, meeting scribe/secretary
• Review and approve past minutes: Board Meeting 2015-05-21
• brief treasurer report
• FOSS4G 2015 update
• FOSS4G 2016 update
• Formal request to form Belgian chapter
• Begin OSGeo Election 2015 process for Charter and Board membership
• Travel etc. expenses discussion for FOSS4G 2016 going to 2015 and for next years
• Request for contacting Esri about the "GIS for the UN and International Community" event (request) (event)
• Request for funding OSGeo President's travel to FOSS4G Seoul conference.(request)
• Face2face meeting in Como
• add your items here

Items from past meetings

• Updating/Recording accurate foundation officers
  • Website committee chair not active (according to the chair)
  • Geodata committee not actively used (according to the chair)
  • Marketing committee without a chair
• Updating/Recording accurate local chapters
• Agree on 5-level project evaluation as proposed by Cameron [1]
• OSGeo is now a registered 'organization' with OGC, and goal is to have all OSGeo "products"/projects listed there. (initial discussion on Projects list)
• [UNASSIGNED] update Officers page (and any others) to reflect pycsw as a graduted OSGeo project

Minutes

• Attending: Jeff, Gerald, Vasile, Maxi, Michael, Jachym, Jorge, Bart (partly), Anne (partly)
• Presiding: Jeff
• Scribing: Vasile

brief treasurer report

• link to PayPal account is broken. a new OSGeo will be created by Mike.
• have received money from Canada account will deposit this weekend

FOSS4G 2015 update

• presentations/ academic track review decision announced
• early bird registration closes on June 22
• jeff requested an OSGeo booth
• the procedure for liability in the case of a loss should be clarified with the help of OSGeo Conference Committee

FOSS4G 2016 update

• things look to be moving well. active mailing list.

Formal request to form Belgian chapter

• well written letter
• first FOSS4G-BE will take place in October
• very active mailing list
• dirk will be the liaison officer in relation with OSGeo

OSGeo Election 2015 process for Charter and Board membership

• vasile will act as CRO
• the elections wiki page was updated but review is required
• the "Each candidate with more YES votes than NO votes, and greater than 5% of voting charter members voting YES for them, will be included as new charter members" rule should be changed to "Each candidate with more YES votes than NO votes, and greater than 50% of voting charter members voting YES for them, will be included as new charter members". change from 5% to 50%. jeff did the math of applying such rule to last year charter member elections and as a result we would have accepted 45 nominations versus all 64 nominations.
• there are 5 seats up for board of directors election this year

Travel expenses discussion for FOSS4G 2016 going to 2015 and for next years

• representative from the next FOSS4G conference should be able to attend the current FOSS4G conference and promote their event. the conference committed should decide if the expenses can be put in the future conference budget. most of the board members are in favor for such a solution.

face2face meeting in como

• a proposal was made for friday afternoon, after the conference closing speech. mike will attend via hangouts.

Assigned Tasks

• create new PayPal account and fix the link on OSGeo website (MIKE)
• ask the OSGeo Conference Committee to clarify the issue of liability in the case of a loss (BART)
• move along with the 2015 election process and related task (wiki page update, survey update, etc) (VASILE)

Motions (confirmed by email)

See email thread on the Board list.

Motion	+1	0	-1	Abstain	Passed?	Notes
Approve past meeting's minutes	5	x	x	x	YES
Accept OSGeo-BE as an official OSGeo Local Chapter with Dirk Frigne as liaison officer	6	x	x	x	YES

Full, raw minutes notes

See: http://irclogs.geoapt.com/osgeo/%23osgeo.2015-06-18.log