Difference between revisions of "Board Meeting 2026-07-28"
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=== Current items === | === Current items === | ||
| − | # | + | # Roll call |
| − | # | + | # Appoint meeting chair, meeting scribe/secretary |
| − | # | + | # Review and approve past minutes |
#* [[Board_Meeting_2026-07-07]] | #* [[Board_Meeting_2026-07-07]] | ||
| − | # | + | # FOSS4G Hiroshima 2026 (Nobusuke) |
| − | # | + | # Status update Stichting OSGeo |
| − | + | # Status update Horizon Europe project | |
| − | # | + | # FOSS4G NA |
| − | + | # Website updates | |
| − | + | # git todo repository | |
| − | + | # AI statement | |
| − | + | # Elections timeline | |
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== Minutes == | == Minutes == | ||
| − | * Presiding: | + | * Presiding: Jeroen |
| − | * Scribing: | + | * Scribing: all |
| − | * Attending: | + | * Attending: Mike, Vicky, Angelos, Jeroen, Codrina, Tom, Tim, Joana |
| − | * Guests: | + | * Guests: Nobusuke |
| + | |||
| + | === Review and approve past minutes === | ||
| + | |||
| + | * [[Board_Meeting_2026-07-07]] | ||
| + | * ACTION: Prepare minutes for previous meeting, then open a motion on Loomio. | ||
| + | |||
| + | === FOSS4G Hiroshima 2026 (Nobusuke) === | ||
| + | |||
| + | * Participant：680 (expect 720-730) | ||
| + | * Talks | ||
| + | ** Keynote session: 4 | ||
| + | ** General: 320, Academic: 55, Workshop: 55 | ||
| + | * OSGeo AGM | ||
| + | ** 1st Sep., 11:00-12:00 (the room available until 13:00) | ||
| + | * Sol Katz Award | ||
| + | ** We prepare time for the award in the Closing Ceremony | ||
| + | * OSGeo Foundation Booth | ||
| + | ** We prepare one table | ||
| + | ** Marketing materials | ||
| + | * Natural Hazard and Emergency | ||
| + | ** Today, there was a big earth quate at Kumamoto Prefecture | ||
| + | *** 250km from venue, no impact on conference | ||
| + | *** However, measures are needed in case a natural disaster occurs during the conference period. | ||
| + | ** Disaster response policy document in preparation. | ||
| + | *** [https://app.notion.com/p/Cancellation-Interruption-Risks-and-Disaster-Response-Policy-Draft-79f95b75619183368142011a9fe134d7?source=copy_link Cancellation/Interruption Risks and Disaster Response Policy (Draft)] | ||
| + | * Pending requests from the board? | ||
| + | * Discussion about doing the AGM remotely. Recording a video. | ||
| + | * AGM to be renamed to “OSGeo looking ahead: Interactive.” | ||
| + | |||
| + | === Status update Stichting OSGeo === | ||
| + | |||
| + | * Documents signed. | ||
| + | * ACTION: Jeroen to add board members. | ||
| + | * Accounting, ANBI status etc | ||
| + | * Non profit status needs a policy plan | ||
| + | * Accounting has to be done in a Horizon compliant way. Perhaps a NL company to know the local tax law | ||
| + | * Tax number and bank account next | ||
| + | * Non profit status can apply for the US as well. | ||
| + | |||
| + | === Status update Horizon Europe project === | ||
| + | |||
| + | * Maximum score achieved (15/15). | ||
| + | * Jeroen is creating the LEAR role. | ||
| + | * Waiting for kick off planning. | ||
| + | * Need to plan the roles needed to cover. | ||
| + | * A news item should come up this or next week | ||
| + | |||
| + | === FOSS4G NA === | ||
| + | |||
| + | * Mike and Tom will try to participate. | ||
| + | |||
| + | === Website updates === | ||
| + | |||
| + | * Meeting next week. | ||
| + | * Draft for SSO deployment, address concerns. | ||
| + | * We need to find an easy way to sign up. | ||
| + | * SAC funds might be needed. | ||
| + | |||
| + | === git todo repository === | ||
| + | |||
| + | * Gitea vs Codeberg. Gitea looks exactly the same, we should probably keep gitea. | ||
| + | * Targeting volunteers. | ||
| + | * Open to a wider audience once SSO is available. | ||
| + | |||
| + | === AI statement === | ||
| + | |||
| + | * Board to make a statement? | ||
| + | * https://responsibleai.guide/ | ||
| + | * ACTION: Joana and Tim to draft | ||
| + | |||
| + | === Elections timeline === | ||
| + | |||
| + | * CRO provided a proposal | ||
| + | * The board agrees | ||
=== Actions === | === Actions === | ||
* See https://git.osgeo.org/gitea/osgeo/todo/issues | * See https://git.osgeo.org/gitea/osgeo/todo/issues | ||
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== Next meeting == | == Next meeting == | ||
Revision as of 11:21, 28 July 2026
This board meeting is scheduled Tuesday 28 July 2026 at 17:00 UTC through Jitsi, a record of motions is preserved on Loomio and actions on the OSGeo todo issue tracker.
Agenda
Current items
- Roll call
- Appoint meeting chair, meeting scribe/secretary
- Review and approve past minutes
- FOSS4G Hiroshima 2026 (Nobusuke)
- Status update Stichting OSGeo
- Status update Horizon Europe project
- FOSS4G NA
- Website updates
- git todo repository
- AI statement
- Elections timeline
Minutes
- Presiding: Jeroen
- Scribing: all
- Attending: Mike, Vicky, Angelos, Jeroen, Codrina, Tom, Tim, Joana
- Guests: Nobusuke
Review and approve past minutes
- Board_Meeting_2026-07-07
- ACTION: Prepare minutes for previous meeting, then open a motion on Loomio.
FOSS4G Hiroshima 2026 (Nobusuke)
- Participant：680 (expect 720-730)
- Talks
- Keynote session: 4
- General: 320, Academic: 55, Workshop: 55
- OSGeo AGM
- 1st Sep., 11:00-12:00 (the room available until 13:00)
- Sol Katz Award
- We prepare time for the award in the Closing Ceremony
- OSGeo Foundation Booth
- We prepare one table
- Marketing materials
- Natural Hazard and Emergency
- Today, there was a big earth quate at Kumamoto Prefecture
- 250km from venue, no impact on conference
- However, measures are needed in case a natural disaster occurs during the conference period.
- Disaster response policy document in preparation.
- Today, there was a big earth quate at Kumamoto Prefecture
- Pending requests from the board?
- Discussion about doing the AGM remotely. Recording a video.
- AGM to be renamed to “OSGeo looking ahead: Interactive.”
Status update Stichting OSGeo
- Documents signed.
- ACTION: Jeroen to add board members.
- Accounting, ANBI status etc
- Non profit status needs a policy plan
- Accounting has to be done in a Horizon compliant way. Perhaps a NL company to know the local tax law
- Tax number and bank account next
- Non profit status can apply for the US as well.
Status update Horizon Europe project
- Maximum score achieved (15/15).
- Jeroen is creating the LEAR role.
- Waiting for kick off planning.
- Need to plan the roles needed to cover.
- A news item should come up this or next week
FOSS4G NA
- Mike and Tom will try to participate.
Website updates
- Meeting next week.
- Draft for SSO deployment, address concerns.
- We need to find an easy way to sign up.
- SAC funds might be needed.
git todo repository
- Gitea vs Codeberg. Gitea looks exactly the same, we should probably keep gitea.
- Targeting volunteers.
- Open to a wider audience once SSO is available.
AI statement
- Board to make a statement?
- https://responsibleai.guide/
- ACTION: Joana and Tim to draft
Elections timeline
- CRO provided a proposal
- The board agrees