Board Meeting 2026-07-28

This board meeting is scheduled Tuesday 28 July 2026 at 17:00 UTC through Jitsi, a record of motions is preserved on Loomio and actions on the OSGeo todo issue tracker.

Agenda

Current items

1. Roll call
2. Appoint meeting chair, meeting scribe/secretary
3. Review and approve past minutes
   • Board_Meeting_2026-07-07
4. FOSS4G Hiroshima 2026 (Nobusuke)
5. Status update Stichting OSGeo
6. Status update Horizon Europe project
7. FOSS4G NA
8. Website updates
9. git todo repository
10. AI statement
11. Elections timeline

Minutes

• Presiding: Jeroen
• Scribing: all
• Attending: Mike, Vicky, Angelos, Jeroen, Codrina, Tom, Tim, Joana
• Guests: Nobusuke

Review and approve past minutes

• Board_Meeting_2026-07-07
• ACTION: Prepare minutes for previous meeting, then open a motion on Loomio.

FOSS4G Hiroshima 2026 (Nobusuke)

• Participant：680 (expect 720-730)
• Talks
  • Keynote session: 4
  • General: 320, Academic: 55, Workshop: 55
• OSGeo AGM
  • 1st Sep., 11:00-12:00 (the room available until 13:00)
• Sol Katz Award
  • We prepare time for the award in the Closing Ceremony
• OSGeo Foundation Booth
  • We prepare one table
  • Marketing materials
• Natural Hazard and Emergency
  • Today, there was a big earth quate at Kumamoto Prefecture
    • 250km from venue, no impact on conference
    • However, measures are needed in case a natural disaster occurs during the conference period.
  • Disaster response policy document in preparation.
    • Cancellation/Interruption Risks and Disaster Response Policy (Draft)
• Pending requests from the board?
• Discussion about doing the AGM remotely. Recording a video.
• AGM to be renamed to “OSGeo looking ahead: Interactive.”

Status update Stichting OSGeo

• Documents signed.
• ACTION: Jeroen to add board members.
• Accounting, ANBI status etc
• Non profit status needs a policy plan
• Accounting has to be done in a Horizon compliant way. Perhaps a NL company to know the local tax law
• Tax number and bank account next
• Non profit status can apply for the US as well.

Status update Horizon Europe project

• Maximum score achieved (15/15).
• Jeroen is creating the LEAR role.
• Waiting for kick off planning.
• Need to plan the roles needed to cover.
• A news item should come up this or next week

FOSS4G NA

• Mike and Tom will try to participate.

Website updates

• Meeting next week.
• Draft for SSO deployment, address concerns.
• We need to find an easy way to sign up.
• SAC funds might be needed.

git todo repository

• Gitea vs Codeberg. Gitea looks exactly the same, we should probably keep gitea.
• Targeting volunteers.
• Open to a wider audience once SSO is available.

AI statement

• The board will make a statement about out position.
• OSGeo will remain neutral regarding the use of AI, but will reinforce that everyone should be respected, regardless of their position; abusive behaviours that make use of AI will not be tolerated (like any other abusive behaviours); it will be up to the projects to decide their AI policy and OSGeo will not interfere with that. We will also highlight the responsible use of AI: https://responsibleai.guide/
• ACTION: Joana and Tim to draft

Elections timeline

• CRO provided a proposal
• The board agrees
• ACTION: Codrina will follow up with Luis by email

Actions

• See https://git.osgeo.org/gitea/osgeo/todo/issues

Next meeting

• Board Meeting 2026-08-25