Difference between revisions of "FOSS4G 2014 Planning Meeting 11th February"
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| − | FOSS4G LOC Meeting Minutes, | + | == FOSS4G LOC Meeting Minutes, Feb 11, 2014 == |
| − | Feb 11, 2014 | ||
| − | + | ''Next meeting Feb 27th, 2014'' | |
| − | |||
| − | |||
| − | + | === Attending === | |
| + | * In the room: Beth, Darrell, Tanya, Matt | ||
| + | * on the phone: Eli, Angie from Wyoming, Chris McW | ||
| − | + | ==Agenda== | |
| − | Keynotes & Invited Talks | + | * Mailings |
| + | * Academic Track | ||
| + | * Keynotes and Invited speakers | ||
| + | * Workshops | ||
| + | * Sponsorships | ||
| + | * Contracts | ||
| + | * Volunteers | ||
| + | * Map Gallery | ||
| + | |||
| + | == Discussion == | ||
| + | |||
| + | ===Mailings=== | ||
| + | |||
| + | Yay! lots of people got emails from us today. Call for proposals went out to all previous attendees, and emails went out to sponsor lists. | ||
| + | |||
| + | Please forward the Call for proposals to various lists you may be a member of. | ||
| + | |||
| + | === Academic track === | ||
| + | |||
| + | Rolling along, received some comments, 2013 Proceedings are progressing towards publication | ||
| + | |||
| + | === Keynotes & Invited Talks === | ||
| + | |||
| + | Darrell asked about this on the private list, but feels we need more exposure. He is building a list of all the good suggestions, but needs more ideas. Also so advice on how to prioritize people would be great. | ||
We need 2 kinds of speakers: | We need 2 kinds of speakers: | ||
| − | keynoters (opening and closing) | + | * keynoters (opening and closing) |
| − | invited talks (includes morning plenary people up to 2 max per day) | + | * invited talks (includes morning plenary people up to 2 max per day) |
Focus at the moment should be on inviting the keynoters. These should be people that are either recognizable names or from interesting/recognizable companies/projects, etc. | Focus at the moment should be on inviting the keynoters. These should be people that are either recognizable names or from interesting/recognizable companies/projects, etc. | ||
| Line 21: | Line 43: | ||
Darrell would like a process for ranking to emerge from all our suggestions - he will create a spreadsheet and circulate for voting, and we will try to pick a top 5-6 list from which we can begin to contact potential speakers (hoping to arrive at 2 who can do it). | Darrell would like a process for ranking to emerge from all our suggestions - he will create a spreadsheet and circulate for voting, and we will try to pick a top 5-6 list from which we can begin to contact potential speakers (hoping to arrive at 2 who can do it). | ||
| − | Workshops | + | === Workshops === |
Need to check with prior LOCs on if workshops have been voted on in the past, and if so what tool or system has been used to enable voting. We will likely do the rankings internally to speed the process along. | Need to check with prior LOCs on if workshops have been voted on in the past, and if so what tool or system has been used to enable voting. We will likely do the rankings internally to speed the process along. | ||
| − | Sponsorships | + | === Sponsorships === |
| − | Media sponsors - we are getting traffic from SlashGeo and a few big blogs and project pages | + | * Media sponsors - we are getting traffic from SlashGeo and a few big blogs and project pages |
| − | Chris has been doing a great job contacting bloggers and tracking how many agree to post a logo + link (thanks Chris!) | + | * Chris has been doing a great job contacting bloggers and tracking how many agree to post a logo + link (thanks Chris!) |
| − | sponsor nibbles - sponsors are contacting us with interest and some ideas about custom packages | + | * sponsor nibbles - sponsors are contacting us with interest and some ideas about custom packages |
We discussed what to do when a potential sponsor approaches us with an offer of a custom package, and how to create equivalencies for freebies if any. | We discussed what to do when a potential sponsor approaches us with an offer of a custom package, and how to create equivalencies for freebies if any. | ||
| Line 35: | Line 57: | ||
We went through our list of important sponsors and broke the list up for followup by volunteers. We will have some language for these special contacts to use, and hope to contact them in the next week, Spencer Gardner wants to help on sponsors so we’ll put him on the list. | We went through our list of important sponsors and broke the list up for followup by volunteers. We will have some language for these special contacts to use, and hope to contact them in the next week, Spencer Gardner wants to help on sponsors so we’ll put him on the list. | ||
| − | Contract reports | + | === Contract reports === |
Beth reports that school buses can be cancelled up to 2 weeks in advance, scheduling would need to be confirmed by then too | Beth reports that school buses can be cancelled up to 2 weeks in advance, scheduling would need to be confirmed by then too | ||
| Line 43: | Line 65: | ||
E3 webcasting & show decorator contracts are all in the last phases of being signed. | E3 webcasting & show decorator contracts are all in the last phases of being signed. | ||
| + | === Volunteer Report === | ||
| − | + | * Kristin has been helping with editing text and doing good work | |
| − | Kristin has been helping with editing text and doing good work | + | * Lynnae wants to help on map gallery and website |
| − | Lynnae wants to help on map gallery and website | + | * Spencer will be helping out with sponsor contacts |
| − | Spencer will be helping out with sponsor contacts | + | * Tanya will compose some emails for OSGeo Discuss - add to teamworks |
| − | Tanya will | + | * Everyone should get the word out to your local user groups, OR-URISA Section, etc |
| − | |||
| − | Map Gallery | + | === Map Gallery === |
Tentative budget for the map gallery is set and we will turn this group loose soon. Lynnae & Spencer & others. Tanya will contact Barry for information on the setup used last time around. Tanya will will work with VTM to figure out any issues on the OCC side (need to add this to teamworks). | Tentative budget for the map gallery is set and we will turn this group loose soon. Lynnae & Spencer & others. Tanya will contact Barry for information on the setup used last time around. Tanya will will work with VTM to figure out any issues on the OCC side (need to add this to teamworks). | ||
| − | + | === Carry over to next meeting/email === | |
| − | Carry over to next meeting/email | + | * Scholarships/Travel Grants: - who, how, how much, if |
| − | Scholarships/Travel Grants | + | * PDX blog post series |
| − | - who, how, how much, if | + | * Privacy Policy |
| − | PDX blog post series | ||
| − | Privacy Policy | ||
Revision as of 06:40, 13 February 2014
FOSS4G LOC Meeting Minutes, Feb 11, 2014
Next meeting Feb 27th, 2014
Attending
- In the room: Beth, Darrell, Tanya, Matt
- on the phone: Eli, Angie from Wyoming, Chris McW
Agenda
- Mailings
- Academic Track
- Keynotes and Invited speakers
- Workshops
- Sponsorships
- Contracts
- Volunteers
- Map Gallery
Discussion
Mailings
Yay! lots of people got emails from us today. Call for proposals went out to all previous attendees, and emails went out to sponsor lists.
Please forward the Call for proposals to various lists you may be a member of.
Academic track
Rolling along, received some comments, 2013 Proceedings are progressing towards publication
Keynotes & Invited Talks
Darrell asked about this on the private list, but feels we need more exposure. He is building a list of all the good suggestions, but needs more ideas. Also so advice on how to prioritize people would be great.
We need 2 kinds of speakers:
- keynoters (opening and closing)
- invited talks (includes morning plenary people up to 2 max per day)
Focus at the moment should be on inviting the keynoters. These should be people that are either recognizable names or from interesting/recognizable companies/projects, etc.
Darrell would like a process for ranking to emerge from all our suggestions - he will create a spreadsheet and circulate for voting, and we will try to pick a top 5-6 list from which we can begin to contact potential speakers (hoping to arrive at 2 who can do it).
Workshops
Need to check with prior LOCs on if workshops have been voted on in the past, and if so what tool or system has been used to enable voting. We will likely do the rankings internally to speed the process along.
Sponsorships
- Media sponsors - we are getting traffic from SlashGeo and a few big blogs and project pages
- Chris has been doing a great job contacting bloggers and tracking how many agree to post a logo + link (thanks Chris!)
- sponsor nibbles - sponsors are contacting us with interest and some ideas about custom packages
We discussed what to do when a potential sponsor approaches us with an offer of a custom package, and how to create equivalencies for freebies if any.
We went through our list of important sponsors and broke the list up for followup by volunteers. We will have some language for these special contacts to use, and hope to contact them in the next week, Spencer Gardner wants to help on sponsors so we’ll put him on the list.
Contract reports
Beth reports that school buses can be cancelled up to 2 weeks in advance, scheduling would need to be confirmed by then too
Beth reports that WFC contract has been countersigned and will be uploaded to TeamworksPM soon
E3 webcasting & show decorator contracts are all in the last phases of being signed.
Volunteer Report
- Kristin has been helping with editing text and doing good work
- Lynnae wants to help on map gallery and website
- Spencer will be helping out with sponsor contacts
- Tanya will compose some emails for OSGeo Discuss - add to teamworks
- Everyone should get the word out to your local user groups, OR-URISA Section, etc
Map Gallery
Tentative budget for the map gallery is set and we will turn this group loose soon. Lynnae & Spencer & others. Tanya will contact Barry for information on the setup used last time around. Tanya will will work with VTM to figure out any issues on the OCC side (need to add this to teamworks).
Carry over to next meeting/email
- Scholarships/Travel Grants: - who, how, how much, if
- PDX blog post series
- Privacy Policy