Board Meeting 2023-07-01

This board meeting is scheduled Saturday 01 July 2023 at 07:00 UTC through Jitsi, a record of motions is preserved on Loomio and actions on the OSGeo todo issue tracker.

This meeting is a F2F meeting during the FOSS4G 2023.

Agenda

Current items

1. roll call
2. appoint meeting chair, meeting scribe/secretary
3. Review and approve past minutes
   • Board_Meeting_2023-05-30
4. Executive positions 2023
5. Appoint new CRO and plan elections
6. FOSS4G 2024 Belén and forward
7. OSGeo's internationalization steps
8. FOSS4G-Asia 2023 Travel Grant Funding Request
9. Attendance at 13th UNGGIM Meeting
10. Initialize discussions about Marketing Strategy
11. Domains
12. ZOO-Project project graduation
13. Sponsors relationship maintenance
14. AGM @ Foss4g
15. OSGeo Community Sprint updates
16. Regional events
17. Project usage statistics
18. ESA and EC sponsorship
19. GISTAM 2024 Proposal for partnership
20. Codemeo partnership proposal
21. Invitation to UIA Business Meeting
22. Review TODO list and give priorities
23. Add your topic here

Minutes

• Presiding: Angelos
• Scribing: Mike
• Attending: Mike, Tom, Codrina, Rajat, Angelos, Vicky, Ariel, Marco
• Guests: Ivan Sanchez, Tatiana Pará, Walter Shilman, Luca Deluchi

Review and approve past minutes

• Board_Meeting_2023-05-30
• Waiting for loomio motion to complete, waiting for votes on Loomio: Codrina, Adam

Executive positions 2023

• Existing Loomio: https://www.loomio.com/d/d6k7Z5Xj/executive-positions-2023
• We keep the same executive positions until November (motion by Mike, passed)
• ACTION: Angelos to make a motion on Loomio (Done).
• Motion open on Loomio: https://www.loomio.com/p/5e7JOYxz/motion-to-keep-existing-executive-positions-until-next-elections
• We aim to have the executive positions discussion as soon as the new board is announced.

Appoint new CRO and plan elections

• MOT1: Angelos motion to appoint Ivan as CRO for 2023 charter member and board elections

Passed locally, will be voted on Loomio

• Motion open on Loomio: https://www.loomio.com/p/AKfx1t25/motion-to-appoint-iv-n-s-nchez-as-cro-for-2023-elections
• Discussion on how to lower barrier for candidates for elections (board and charter member):
  • Add a page on OSGeo website to outline what a candidate (board/charter member) needs to do. Remove wiki from the process.
• ACTION: Ivan and Vicky to ask Jorge if he wants to help CRO (Done)
• ACTION: Vicky to send announcements about elections right after conference
  • Dates: Charter Members: Sept: 15, Board Elections: Nov 1

FOSS4G 2024 Belém and forward

• Considering translations and presentations done twice in multiple languages
• Draft Proposal: https://docs.google.com/document/d/13pFu_7dltGSVwH5IqJ1csq6mCoiENGhNZuq7R_Ymgb4/edit?usp=sharing
• Discussing technical aspects, costs and formation of local chapter.
• Someone from Belém LOC should attend Board meetings monthly.
• Japan's team joins the meeting for 2025 (Hiroshima).

OSGeo's internationalization steps

• Add a project graduation checklist item for incubation projects to have the ability for i18n <- SHOULD
• ACTION: Tom to bring the topic to the incubation mailing list (Done): https://lists.osgeo.org/pipermail/incubator/2023-July/004676.html

FOSS4G-Asia 2023 Travel Grant Funding Request

• [1]
• MOT2: Accept the request by Mike. Passed.
• ACTION Angelos to move to Loomio

Attendance at 13th UNGGIM Meeting

• Ask the UN committee about the potential to get a presentation.
• We have past contact details which can be used for further interactions, if required: https://lists.osgeo.org/pipermail/un/2020-November/000165.html
• ACTION: Ariel to contact the UN committee to see if we can make a presentation at the event.

Initialize discussions about Marketing Strategy

• ACTION: Codrina to start a draft

Domains

• Domains can be paid from community project budget

ZOO-Project project graduation

• Completed. Informational only as a result.
• https://www.loomio.com/p/e05cGCYP/graduate-zoo-project-as-an-osgeo-project

Sponsors relationship maintenance

• https://lists.osgeo.org/pipermail/board/2023-April/013255.html
• Discussion to create OSGeo sponsorship packs that will include conference sponsorship
• Questions:
  • Do the sponsors get any registration discounts?
  • Can the sponsors (recurring) directly give money to OSGeo for all the events and conferences?
• Adding to next agenda to follow up

AGM @ Foss4g

• Change the AGM to an AMA.
• We should ask this session to happen before the closing ceremony at prime time (after opening session or before a keynote)
• Ask for individual videos instead of editing one.
• Consider a generic video on “What is OSGeo?”
• ACTION: Tom to initiate issue (Done)
• https://git.osgeo.org/gitea/osgeo/todo/issues/157

OSGeo Community Sprint updates

• November 6-9, 2023
• We are expecting huge participation. QGIS and Pangeo communities are joining
• Registration for the conference is free and community sprints can freely attend the conference
• It should be a four hour session instead of three so that they have an idea what the participants are expecting.
• Should we create a discord channel for this sprint for the virtual participants?

Regional events

• No change to financial guidelines

Project usage statistics

• Discussed the process that QGIS is gathering usage data
• https://blog.qgis.org/2022/06/16/qgis-userbase-analytics/

ESA and EC sponsorship

• Updates from Codrina about the EU legal entity

GISTAM 2024 Proposal for partnership

• [2]
• ACTION: Angelos to reply that they can promote in Events page

Codemeo partnership proposal

• https://sites.google.com/codemotion.it/community-en/partner/proposal?authuser=0
• ACTION: Angelos to reply that we are not interested (Done)

Invitation to UIA Business Meeting

• Thoughts: Send the OSGeo generic video

Actions

• See https://git.osgeo.org/gitea/osgeo/todo/issues

IRC Log

• no log, Jitsi meeting

Next meeting

• Board Meeting 2023-07-25