Press Release Process

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Press Release Process - Draft

The goal is to have a simple and understandable process for creating, reviewing and issuing press releases. Feel free to contribute your thoughts and experience.

Once initiated, the process will be driven by a member of the Visibility Committee. There are five basic steps:

1) Conception

Something newsworthy happens - a new software release, for example. The owner of said event wishes to publish this development to a wider audience.

2) Creation

The owner of the newsworthy event or their proxy writes the release to the wiki using a standard template (to come), and notifies the foundation of the url by emailing dev@visibilitycommittee.osgeo.org and board@visibilitycommittee.osgeo.org.

3) Review and Approval

  • Review and approval - members of the Board and the Visibility Committee will have two days to review and comment on the content of the release.
  • Legal review - because the foundation is a legal representative (on the board alias), a quick review by our legal representative will also be performed. This need will be reduced depending on the content of the release and as we ascend the learning curve.
  • If other organizations are mentioned in the release, then they will also need to be included in the review process.

The review and approval process is driven by a member of the Visibility Committee, in concert with the initiator.

4) Distribution

The press release gets published to the osgeo-news-publisher alias. This alias will be seeded with journalists and others known to be interested in OSGeo activities, to include:

About 100 additional press contact will also be invited to join the alias.

5) Translation

The final press release will be posted on the OSGeo site for translation by volunteers for localization and distribution to local news agencies.

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