Board Meeting 2015-05-21

This board meeting is scheduled for the 21st of May 2015 at 14.00 UTC through IRC and follow up voting by email.

Agenda

roll call
appoint meeting chair, meeting scribe/secretary
Review and approve past minutes: Board Meeting 2015-04-09
brief treasurer report
Approve OSGeo Code of Conduct, as per: http://wiki.osgeo.org/wiki/Code_Of_Conduct
Clarify rules on letters of support (Protocol for requesting letter of support)
Incubation: PyWPS to enter incubation with Tom Kralidis as mentor. Committee membership has been adjusted based on participation.
FOSS4G 2015 update
FOSS4G 2016 update
Finalize OSGeo Budget 2015
- Request the allocated $5K for ICA/OSGeo labs for funding Student travel awards for FOSS4G 2015 Seoul [1]
- note: request to Board to split the already allocated 5K$ for ICA-OSGeo labs student travel into 3.5K$ for GeoForAll website development + 1.5K$ FOSS4G 2015 student travel fund [NOT NEEDED see above]

Request for sponsorship for "Open Source Comes to Campus" - Algeria, October 2015. See request to the Board list
Travel etc. expenses discussion for FOSS4G 2016 going to 2015 and for next years
Request for contacting Esri about the "GIS for the UN and International Community" event (request) (event)
add your items here

Updating/Recording accurate foundation officers
- Website committee chair not active (according to the chair)
- Geodata committee not actively used (according to the chair)
- Marketing committee without a chair
Updating/Recording accurate local chapters
Agree on 5-level project evaluation as proposed by Cameron [2]
OSGeo is now a registered 'organization' with OGC, and goal is to have all OSGeo "products"/projects listed there. (initial discussion on Projects list)
[UNASSIGNED] update Officers page (and any others) to reflect pycsw as a graduted OSGeo project

directors insurance has been updated for the next year
the osgeo town hall in europe expenses have been received and paid
and dmorissette is working with tyler to close out the CAN td account and update our paypal account
currently we cannot accept funds on our paypal account Mike hopes to have this all resolved soon but its not complete yet

Implementation steps (how things happen/reports/actions/records/decisions) must come later.
Kristin, EliL , Camille and Jeff have committed offline to develop an implementation plan

all progress is on their public mailing list. local organizing committee is forming (workshop chair named this week)
they are also thinking of logo

Update http://wiki.osgeo.org/wiki/Protocol_for_requesting_letter_of_support to mention it has been re-approved (BART)
Update budget (MIKE)
Get clarification on our fiscal year (the calendar year?) (MIKE)
Contact "Algeria Sprint Organisation" (JEFF)

See email thread on the Board list.

Motion	+1	0	-1	Abstain	Passed?
Approve past meeting's minutes	6	x	x	x	Yes
accept v1.0 of the proposed OSGeo Code of Conduct (http://wiki.osgeo.org/wiki/Code_Of_Conduct) from CameronS et al	6	x	x	x	Yes
re-adopt http://wiki.osgeo.org/wiki/Protocol_for_requesting_letter_of_support for future requests for letters of support	6	x	x	x	Yes
PyWPS project to enter OSGeo Incubation with Tom Kralidis as mentor.	5	x	x	1	Yes
approve the OSGeo 2015 Budget as described at http://wiki.osgeo.org/wiki/OSGeo_Budget_2015	7	x	x	x	Yes