Board Meeting 2013-12-16

This board meeting is scheduled for the 16th of December 2013 at 20.00UTC through a Google Hangout and follow up voting by email.

Agenda

• roll call
• appoint meeting chair, meeting scribe/secretary
• Review and approve past minutes: Board Meeting 2013-11-14
• FOSS4G-Europe
  • Short status report
  • Can we use OSGeo logo for the "Letter for Sponsors"?
• Open discussion on Foundation's priorities for next 5 years
  • support of FOSS4G events
  • sponsors
  • revenue
  • needs / budget
  • relationship with other foundations
  • infrastructure review
• OSGeo 501c4 tax exempt status vs 990 filings (update)
• OSGeo.cz
• add your items here

Minutes

• Attending: Anne, Bart, Cameron, Frank, Jachym, Jeff, Jorge
• Presiding: Jeff
• Scribing: Anne

Assigned Tasks

• Jachym : make an official request for seed funding for FOSS4G-E
• Jeff and Anne: publish a Board press release to praise the FOSS4G LOC for the excellent results of 2013 conference
• Cameron (and/or others, confirm): polls the community, charter members and project leaders for suggestions on how to make use of money available to OSGeo

Motions (to be confirmed by email)

MOTION: Approve minutes from past meeting http://wiki.osgeo.org/wiki/Board_Meeting_2013-11-14

(missed approval on IRC)

MOTION: OSGeo logo can be used for the "Letter for sponsors" for FOSS4G-Europe 2014

• Jachym/1, +1 6

MOTION: Board to acknowledge the good work of FOsS4G 2013, including positive budget. Jeff to provide quote for press release.

• Cameron/1, +1 6

MOTION: Ask community for ideas on how we spent windfall from FOSS4G 2013.

• Cameron/1, +1 Anne, Jeff, Jorge, Bart. +0 Frank, Jachym

MOTION: Board still in general agreement with OSGeo Board focus from last year: http://wiki.osgeo.org/wiki/Board_Meeting_2013-02-26#Board_Priorities

• Cameron/1, +1 Jachym, Frank, Jorge, +0 Bart

Full, raw minutes notes

These minutes have been extracted from the face to face discussion on Hangout, so they are not the full minutes.

[20:05 UTC] Start

[20:06] Approve past meeting's minutes

[20:06] FOSS4G-E - Jachym's report

• weekly meetings for organisation
• program is getting ready, so there is concrete information for the sponsors
• budget is being prepared
• request for OSGeo for seed money - Board asks for an official request, using Code sprints template.
• request to use OSGeo logo on letters - see motion
• connection with OSGeo and FOSS4G is requested by the Board, as an official statement from organisers

[20:17] FOSS4G 2013 revenues - whether FOSS4G LOC shall publish the figures

• Cameron suggests that the Board publishes a press release to thank the LOC for the excellent results (see motion)

[20:21] FOSS4G 2014 Budget - no news have been communicated to the Board since approval

[20:22] Open discussion on priorities - see motion

• Board members agree on spending money to make specific tasks done, given a clear plan
• Bookkeeping: there is no agreement on hiring someone for this task, but agreement on simplifying the micro-payments procedure
• Communication with sponsors: not yet agreeing on hiring someone for the task
• Infrastructure: it works, except for migration of Drupal (in progress) and occasional problems. Several OSGeo projects are not using OSGeo infrastructure (have moved, or have never used it) but it is not a requirement, rather an opportunity for new projects. Reconsider its role now that many hostings for code/wiki/mail/bugtrackers are available online. Cameron suggests that OSGeo shall offer what is not yet available for free to a new geospatial software project.
• Jachym proposes to fill a SWOT analysis http://wiki.osgeo.org/wiki/SWOT-2014 to focus on what to improve

[20:30] OSGeo support to events (local and regional)