Board Face to Face Meeting 2016
Background
It is important for the OSGeo Board to meet in person to discuss and make changes to the foundation. The foundation is mature now, and many lingering topics must be dealt with, but are often to detailed to be handled in a one hour meeting or e-mail.
Goals of Meeting
The overall goal of the F2F meeting is to discuss and outline the vision of the foundation. Where are we today, and where do we want to be 5 years from now, and most importantly, setting tasks so that we get there. After this meeting the OSGeo Board, and OSGeo in general, should have a clear focus.
Agenda
- review mission statement
- review foundation goals
- review bylaws
- review projects
- review branding (website etc.)
- review finances
- review relationships with other organizations
Desired Outcomes
- outline the strategic position of OSGeo (what separates OSGeo from others)
- outline strategic themes and activities of OSGeo (see example map image)
- develop a vision for OSGeo (how does the future look like)
- set specific action items that help OSGeo meet its goals
Timing
2 full days over a weekend. Please fill in this Doodle form: http://doodle.com/poll/yzk7qka3ethkm3eg
Location
The location should be near a major airport hub.
Location option A
In February of this year, I/Jeff did some research through TripAdvisor on airport hotels near Heathrow, and the most affordable and well reviewed hotel (in fact voted #1) is the following:
- Premier Inn Heathrow Airport - Bath Road (2.1 km from Heathrow)
- beds are ~67 euro /night
- shuttle bus runs every 20mins (cost 6 euro)
- has 14 meeting rooms (largest can handle 60 attendees)
- has a nice and easy online meeting room reservation site: https://www.premiermeetings.co.uk/venue/heathrow-airport-bath-road/3
- we can get a boardroom for space for 12 people (+Whiteboard, Flipchart, Projector screen, Pads & Pens, Free WiFi, Unlimited Still & Sparkling Water) for 390 euros (i think the projector is extra)
- you can see example booking here, from my query for 12 & 13 December: http://pasteboard.co/1LWMEGVn.png
Estimated Cost
This meeting is so important to the foundation, that any cost is worth it. However, for estimates, with 9 board members and travel, costs could be approximately 15k.