Board Face to Face Meeting 2016

Background

It is important for the OSGeo Board to meet in person to discuss and make changes to the foundation. The foundation is mature now, and many lingering topics must be dealt with, but are often to detailed to be handled in a one hour meeting or e-mail.

Goals of Meeting

The overall goal of the F2F meeting is to discuss and outline the vision of the foundation. Where are we today, and where do we want to be 5 years from now, and most importantly, setting tasks so that we get there. After this meeting the OSGeo Board, and OSGeo in general, should have a clear focus.

Agenda

Mapping the activities of Ikea. We will draft our own version of this map for OSGeo and its activities. This exercise will force us to define our core activities.

• review mission statement
• review foundation goals
• review bylaws
• review projects
• review branding (website etc.)
• review finances
• review relationships with other organizations
• review incubation progress

Desired Outcomes

• outline the strategic position of OSGeo (what separates OSGeo from others)
  • outline strategic themes and activities of OSGeo (see example map image)
• develop a vision for OSGeo (how does the future look like)
• set specific action items that help OSGeo meet its goals

Timing

Weekend of 30 & 31 January 2015. Please be sure to arrive at the latest Friday night, as we will start at 8am Saturday.

(original Doodle form: http://doodle.com/poll/yzk7qka3ethkm3eg)

Location: GeoCat office in Bennekom, Netherlands

Address of GeoCat

Veenderweg 13, 6721 WD Bennekom, Netherlands (OSM map)

From AMS (Schiphol) Airport

• 55mins by train from Schiphol

Accommodation

• at Jeroen's house (4 single beds and two double beds)

• Reehorst hotel (nearest option)
  • http://reehorst.nl/en/index.html
  • 60 EUR/night
  • in nearby town of Ede
  • The area is not very exciting though
  • There is a bus running twice an hour to Bennekom and it is five minutes walk from the train station

• Hotel de Wereld (in near university town)
  • http://www.hoteldewereld.nl/html/index.php?page_id=2&language_id=2
  • 125 EUR/night
  • in nearby town of Wageningen, on a walking street
  • If you are looking for something with more life around (bars & restaurants) Wageningen is a nice student city and it is close to Bennekom too. You can rent bikes at the train station for those that can cycle. Buses, trains and taxis are all available and affordable.
  • has only 15 rooms

Costs

Travel costs for each Board member will be covered by the foundation.

This meeting is so important to the foundation, that any cost is worth it. However, for estimates, with 9 board members and travel, costs could be approximately 15k.