Difference between revisions of "Board Meeting 2015-05-21"

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* ''Review and approve past minutes: [[Board Meeting 2015-04-09]]''
 
* ''Review and approve past minutes: [[Board Meeting 2015-04-09]]''
 
* ''brief treasurer report''
 
* ''brief treasurer report''
 +
* Approve OSGeo Code of Conduct, as per: [[Code_Of_Conduct | http://wiki.osgeo.org/wiki/Code_Of_Conduct]]
 
* Clarify rules on letters of support ([[Protocol for requesting letter of support]])
 
* Clarify rules on letters of support ([[Protocol for requesting letter of support]])
 +
* Incubation: PyWPS to enter incubation with Tom Kralidis as mentor. Committee [http://www.osgeo.org/incubator membership] has been adjusted based on participation.
 
* FOSS4G 2015 update
 
* FOSS4G 2015 update
 
* FOSS4G 2016 update
 
* FOSS4G 2016 update
 +
* Finalize [[OSGeo Budget 2015]]
 +
**Request the allocated $5K for ICA/OSGeo labs  for funding Student travel awards for FOSS4G 2015 Seoul [http://lists.osgeo.org/pipermail/board/2015-May/012849.html ]
 +
** note: [https://lists.osgeo.org/pipermail/board/2015-May/012834.html request to Board] to split the already allocated 5K$ for ICA-OSGeo labs student travel into 3.5K$ for GeoForAll website development + 1.5K$ FOSS4G 2015 student travel fund  [NOT NEEDED see above]
 +
 +
* Request for sponsorship for "Open Source Comes to Campus" - Algeria, October 2015. See [https://lists.osgeo.org/pipermail/board/2015-March/012651.html request to the Board list]
 +
* Travel etc. expenses discussion for FOSS4G 2016 going to 2015 and for next years
 +
* Request for contacting Esri about the "GIS for the UN and International Community" event ([http://lists.osgeo.org/pipermail/board/2015-April/012764.html request]) ([http://www.gisfortheun.com/ event])
 +
*
 +
*''add your items here''
  
 
=== Items from past meetings ===
 
=== Items from past meetings ===
  
see Items from past meetings of 2015-03-05
+
* Updating/Recording accurate [http://www.osgeo.org/content/foundation/board_and_officers.html foundation officers]
 +
** Website committee chair not active (according to the chair)
 +
** Geodata committee not actively used (according to the chair)
 +
** Marketing committee without a chair
 +
* Updating/Recording accurate [http://www.osgeo.org/content/chapters/index.html local chapters]
 +
* Agree on 5-level project evaluation as proposed by Cameron [http://lists.osgeo.org/pipermail/board/2014-September/012188.html]
 +
* OSGeo is now a registered 'organization' with OGC, and goal is to have all OSGeo "products"/projects listed [http://www.opengeospatial.org/resource/products there].  (initial [http://osgeo-org.1560.x6.nabble.com/OGC-products-list-td5167501.html discussion] on Projects list)
 +
* [UNASSIGNED] update Officers page (and any others) to reflect pycsw as a graduted OSGeo project
  
 
== Minutes ==
 
== Minutes ==
  
* Attending:  
+
* Attending: Jeff, Bart, Vasile, Anne, Michael, Jachym, Jorge (partly)
* Presiding:  
+
* Presiding: Jeff
* Scribing:  
+
* Scribing: Bart
 +
 
 +
== brief treasurer report ==
 +
* directors insurance has been updated for the next year
 +
* the osgeo town hall in europe expenses have been received and paid
 +
* and dmorissette is working with tyler to close out the CAN td account and update our paypal account
 +
* currently we cannot accept funds on our paypal account Mike hopes to have this all resolved soon but its not complete yet
 +
 
 +
== code of conduct ==
 +
* Implementation steps (how things happen/reports/actions/records/decisions) must come later.
 +
* Kristin, EliL , Camille and Jeff have committed offline to develop an implementation plan
 +
 
 +
== FOSS4G 2015 update ==
 +
* things look to be moving well.  total abstracts a little lower, but still good
 +
 
 +
== FOSS4G 2016 update ==
 +
* all progress is on their public mailing list.  local organizing committee is forming (workshop chair named this week)
 +
* they are also thinking of logo
 +
 
 +
== Budget ==
 +
* Sponsorship income doesn't seem accurate, will be updated by Mike
 +
* Townhall EU meeting should be in budget since it's yearly
 +
* the foss4gna funds are $6k (invoice has been sent)
  
Also attended:
+
== Request for sponsorship for "Open Source Comes to Campus" - Algeria, October 2015 ==
 +
* seems general ICT event, not geo
 +
* is there any connection with existing OSGeo members?
 +
* Jeff to follow-up
  
 
=== Assigned Tasks ===
 
=== Assigned Tasks ===
  
* [UNASSIGNED]
+
* Update http://wiki.osgeo.org/wiki/Protocol_for_requesting_letter_of_support to mention it has been re-approved (BART)
 +
* Update budget (MIKE)
 +
* Get clarification on our fiscal year (the calendar year?) (MIKE)
 +
* Contact "Algeria Sprint Organisation" (JEFF)
  
 
=== Motions (confirmed by email) ===
 
=== Motions (confirmed by email) ===
  
See [http://lists.osgeo.org/pipermail/board/2015-March/012607.html email thread] on the Board list.
+
See [http://lists.osgeo.org/pipermail/board/2015-May/012852.html] on the Board list.
  
 
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{|class="wikitable sortable"  border="2" cellspacing="0" cellpadding="6" rules="all" style="margin:1em 1em 1em 0; border:solid 1px #AAAAAAAA; border-collapse:collapse; font-size:95%; empty-cells:show;"  
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|-
 
|-
 
| Approve past meeting's minutes
 
| Approve past meeting's minutes
 +
| 6
 +
| x
 +
| x
 +
| x
 +
| Yes
 +
|
 +
|-
 +
| accept v1.0 of the proposed OSGeo Code of Conduct (http://wiki.osgeo.org/wiki/Code_Of_Conduct) from CameronS et al
 +
| 6
 +
| x
 +
| x
 +
| x
 +
| Yes
 +
|
 +
|-
 +
| re-adopt http://wiki.osgeo.org/wiki/Protocol_for_requesting_letter_of_support for future requests for letters of support
 +
| 6
 +
| x
 
| x
 
| x
 
| x
 
| x
 +
| Yes
 +
|
 +
|-
 +
| PyWPS  project to enter OSGeo Incubation with Tom Kralidis as mentor.
 +
| 5
 
| x
 
| x
 
| x
 
| x
| Yes/No
+
| 1
 +
| Yes
 +
|
 +
|-
 +
| approve the OSGeo 2015 Budget as described at http://wiki.osgeo.org/wiki/OSGeo_Budget_2015
 +
| 7
 
| x
 
| x
 +
| x
 +
| x
 +
| Yes
 +
|
 
|}
 
|}
  
 
=== Full, raw minutes notes ===
 
=== Full, raw minutes notes ===
  
* 14:00 Meeting starts
+
See: http://irclogs.geoapt.com/osgeo/%23osgeo.2015-05-21.log
* ..
 
* 15:10 '''Next meeting time''':
 
  
 
[[Category:Board]]
 
[[Category:Board]]
 
[[Category:Board Meetings 2015]]
 
[[Category:Board Meetings 2015]]
 +
 +
=== Next meeting ===
 +
2015/06/18 + 14:00UTC http://wiki.osgeo.org/wiki/Board_Meeting_2015-06-18

Latest revision as of 00:38, 19 June 2015

This board meeting is scheduled for the 21st of May 2015 at 14.00 UTC through IRC and follow up voting by email.

Agenda

Current items

  • roll call
  • appoint meeting chair, meeting scribe/secretary
  • Review and approve past minutes: Board Meeting 2015-04-09
  • brief treasurer report
  • Approve OSGeo Code of Conduct, as per: http://wiki.osgeo.org/wiki/Code_Of_Conduct
  • Clarify rules on letters of support (Protocol for requesting letter of support)
  • Incubation: PyWPS to enter incubation with Tom Kralidis as mentor. Committee membership has been adjusted based on participation.
  • FOSS4G 2015 update
  • FOSS4G 2016 update
  • Finalize OSGeo Budget 2015
    • Request the allocated $5K for ICA/OSGeo labs for funding Student travel awards for FOSS4G 2015 Seoul [1]
    • note: request to Board to split the already allocated 5K$ for ICA-OSGeo labs student travel into 3.5K$ for GeoForAll website development + 1.5K$ FOSS4G 2015 student travel fund [NOT NEEDED see above]
  • Request for sponsorship for "Open Source Comes to Campus" - Algeria, October 2015. See request to the Board list
  • Travel etc. expenses discussion for FOSS4G 2016 going to 2015 and for next years
  • Request for contacting Esri about the "GIS for the UN and International Community" event (request) (event)
  • add your items here

Items from past meetings

  • Updating/Recording accurate foundation officers
    • Website committee chair not active (according to the chair)
    • Geodata committee not actively used (according to the chair)
    • Marketing committee without a chair
  • Updating/Recording accurate local chapters
  • Agree on 5-level project evaluation as proposed by Cameron [2]
  • OSGeo is now a registered 'organization' with OGC, and goal is to have all OSGeo "products"/projects listed there. (initial discussion on Projects list)
  • [UNASSIGNED] update Officers page (and any others) to reflect pycsw as a graduted OSGeo project

Minutes

  • Attending: Jeff, Bart, Vasile, Anne, Michael, Jachym, Jorge (partly)
  • Presiding: Jeff
  • Scribing: Bart

brief treasurer report

  • directors insurance has been updated for the next year
  • the osgeo town hall in europe expenses have been received and paid
  • and dmorissette is working with tyler to close out the CAN td account and update our paypal account
  • currently we cannot accept funds on our paypal account Mike hopes to have this all resolved soon but its not complete yet

code of conduct

  • Implementation steps (how things happen/reports/actions/records/decisions) must come later.
  • Kristin, EliL , Camille and Jeff have committed offline to develop an implementation plan

FOSS4G 2015 update

  • things look to be moving well. total abstracts a little lower, but still good

FOSS4G 2016 update

  • all progress is on their public mailing list. local organizing committee is forming (workshop chair named this week)
  • they are also thinking of logo

Budget

  • Sponsorship income doesn't seem accurate, will be updated by Mike
  • Townhall EU meeting should be in budget since it's yearly
  • the foss4gna funds are $6k (invoice has been sent)

Request for sponsorship for "Open Source Comes to Campus" - Algeria, October 2015

  • seems general ICT event, not geo
  • is there any connection with existing OSGeo members?
  • Jeff to follow-up

Assigned Tasks

Motions (confirmed by email)

See [3] on the Board list.

Motion +1 0 -1 Abstain Passed? Notes
Approve past meeting's minutes 6 x x x Yes
accept v1.0 of the proposed OSGeo Code of Conduct (http://wiki.osgeo.org/wiki/Code_Of_Conduct) from CameronS et al 6 x x x Yes
re-adopt http://wiki.osgeo.org/wiki/Protocol_for_requesting_letter_of_support for future requests for letters of support 6 x x x Yes
PyWPS project to enter OSGeo Incubation with Tom Kralidis as mentor. 5 x x 1 Yes
approve the OSGeo 2015 Budget as described at http://wiki.osgeo.org/wiki/OSGeo_Budget_2015 7 x x x Yes

Full, raw minutes notes

See: http://irclogs.geoapt.com/osgeo/%23osgeo.2015-05-21.log

Next meeting

2015/06/18 + 14:00UTC http://wiki.osgeo.org/wiki/Board_Meeting_2015-06-18