User talk:Dpatton
FOSS4G2007_Workshop_Submissions
- FOSS4G 2007 has a "workshops day" on Monday September 24th, that will have half-day (3 hour) workshops.
- FOSS4G 2007 will have 90-minute workshops that take place during the conference, September 25-27.
Suggested timetable for workshop submissions review process
A private mailing list ("the list") was setup March 7, 2007 for use by the workshop committee.
- March 7 to 11
- on the list, discussions about the review process
- all committee members review the documents and get familiar with the workshop submissions
- March 12
- IRC meeting to finalize review criteria and the 'scoring' system
- committee members start 'scoring' the workshops listed in the "FOSS4G2007 Workshop Submissions-Half Day" spreadsheet
- March 15, midnight PDT
- deadline for committee members to provide their 'score' for each of the half-day workshops
- March 16
- committee chair creates a summary spreadsheet of the half-day workshop submissions showing each committee member's score for each workshop, and a cumulative 'total score', with the worksheet sorted by 'total score', and make that spreadsheet available to the committee members via Google Docs
- committee members start 'scoring' the workshops in the "FOSS4G2007 Workshop Submissions-90-Minute" spreadsheet
- start discussions, if needed, to adjust the ranked list of half-day workshops
- March 18, midnight PDT
- deadline for committee members to provide their 'score' for each of the 90-minute workshops
- March 19
- committee chair creates a summary spreadsheet of the 90-minute workshop submissions showing each committee member's score for each workshop, and a cumulative 'total score', with the worksheet sorted by 'total score', and make that spreadsheet available to the committee members via Google Docs
- start discussions, if needed, to adjust the ranked list of 90-minute workshops
- March 20, noon PDT
- final deadline for any 'tweaking' of the ranked lists of the half-day and 90-minute workshop submissions
- committee chair prepares the final versions of the relevant documents/spreadsheets, which will be forwarded to the conference organizing committee so they have time to review before their meeting on March 22nd
Factors that limit the number of Workshops
- technical limitations
- the entire Victoria Conference Center is booked for the conference
- on Monday, all rooms will be available for use for the half-day workshops
- Tuesday through Thursday 90-minute workshops will run concurrent with presentations
- for the 90-minute workshops, it would be preferred to have them run in rooms that remain setup throughout the conference
- the smallest room size is 24 feet by 15 feet, with a suggested maximum classroom seating size of 18
- some rooms can be used 'full size', or can be divided with a 'hard wall' to make two classrooms
- with all rooms used 'full size', there are 9 possible classrooms
- with all rooms used 'divided' there are 12 possible classrooms
- number of PCs
- the review and selection of the workshop submissions is being done before the number of available PCs is finalized
- seating two people per PC, with 10 PCs, means a minimum workshop size of 20 people, which can be accommodated in all rooms, with the possible exception of the two or three smallest rooms
- the entire Victoria Conference Center is booked for the conference
- number of workshop slots
- half-day workshops
- if we assume a minimum of 60 PCs, and 10 PCs per workshop, there can be 6 concurrent workshops
- morning + afternoon means a total of 12 workshops
- if more PCs are available, the size of workshops could be larger, and/or there could be more workshops
- 90-minute workshops
- if we assume a minimum of 60 PCs, and two people per PC, that allows for 120 people at a time in the 90-minute workshops
- the size of the rooms available to setup for the 90-minute workshops may limit the maximum capacity for 90-minute workshops
- the FOSS4G Program allows for 1-2 workshops to run concurrent with the presentations
- the number 90-minute workshops is limited by the number of slots available
- there are eight 90-minute time slots in the conference program
- assuming running two concurrent 90-minute workshops means a maximum of sixteen 90-minute workshops
- half-day workshops
Half-Day workshops
- based on the limiting factors, start with an assumption of 12 slots for half-day workshops
- review the list of submissions for half-day workshops, and remove any that are not appropriate for the conference
- if the number of submissions remaining is less than 12, panic!
- if the number of submissions is only slightly higher than 12, see if the limiting factors can be adjusted to accommodate all the submissions
- if the number of submissions is substantially higher than 12
- 'score' the workshop submissions
- assign each submission a starting 'score' of zero
- -3 for any submissions presented at FOSS4G 2006
- -2 for any submissions that were presented at FOSS4G conferences prior to 2006
- -1 if the workshop can be presented in a 90-minute format
- +1 if the workshop presenter is known for good presentations
- +1 if the workshop topic is expected to be of high interest
- +1 if the workshop topic is particularly relevant to conference themes
- +1 if the workshop topic is new/different/unique
- each workshop committee member must assign each submission either +1 or -1 'committee member points'
- produce a 'ranked list' of the workshop submissions
- workshop committee reviews the 'ranked list', and may assign additional + or - 'committee points' to workshops
- 'score' the workshop submissions
90-minute workshops
- based on the limiting factors, start with an assumption of 16 slots for 90-minute workshops
- review the list of submissions for 90-minute workshops, and remove any that are not appropriate for the conference
- add to the 90-minute list any half-day workshops that can be presented in a 90-minute format
- if the number of submissions remaining is less than 16, panic!
- if the number of submissions is only slightly higher than 16, see if the limiting factors can be adjusted to accommodate all the submissions
- if the number of submissions is substantially higher than 16
- 'score' the workshop submissions
- assign each submission a starting 'score' of zero
- -3 for any submissions presented at FOSS4G 2006
- -2 for any submissions that were presented at FOSS4G conferences prior to 2006
- -1 if the workshop can be presented in a half-day format
- +1 if the workshop presenter is known for good presentations
- +1 if the workshop topic is expected to be of high interest
- +1 if the workshop topic is particularly relevant to conference themes
- +1 if the workshop topic is new/different/unique
- each workshop committee member must assign each submission either +1 or -1 'committee member points'
- produce a 'ranked list' of the workshop submissions
- workshop committee reviews the 'ranked list', and may assign additional + or - 'committee points' to workshops
- 'score' the workshop submissions
Final Steps
- 'flag' any workshops that appear on both the half-day and 90-minute 'ranked lists'
- workshop committee provides the conference organizing committee with the 'ranked lists'