Marketing Meeting 2024-11-29

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Meeting Details


Present

Attending: - Scott (everyone is traveling for FOSS4G) - obviously no quorum

Scribing:

Agenda

- need a post motion to approve the draft budget to hand it over to the Board without the draft status https://wiki.osgeo.org/wiki/Marketing_Committee_Budget_2025

We've amended it to suggest $5000 for just the "Graphic Design and Wordpress Theme" portion of the workplan document: https://docs.google.com/document/d/1ZLW7x22kwku1_FwotJ3VsF1cnCXYmXT1U_5tSqWAST8/edit?tab=t.0#heading=h.qi1vy8vqbozc

Scott will post on Discourse


Meeting Details

Present

Attending: - Enock - Jody

Scribing:

Agenda

 * Pencils https://git.osgeo.org/gitea/osgeo/todo/issues/181
 * USB Sticks https://git.osgeo.org/gitea/osgeo/todo/issues/182
  • Budget 2025
 * We would like to have some usability improvements made for website and "sign up" experience 
 * basic website improvements (like mastadon > twitter, committee page, etc...)
  • We need to recrute for osgeo outreach
   * need capacity of people to establish any goals
  • TODO: Discourse thread on call for volunteers.

no quarom so chit chat

FOSS4G2024 booth: - Do we have a local chapter to work with or is there a global osgeo booth? - Jeroen and Jody will be present (but mostly GeoCat booth) - Mirko brings OSGeo goodies and OSGeoLive USBs -- @Astrid confirms - Anyone else?

Meeting Details

https://discourse.osgeo.org/t/september-meeting-reminder/59334


Meeting Details

Present

Attending: - Astrid, Enock, Scott, Jody, Jorge

Scribing: Astrid

Agenda

  • events discussion
  • Website Reserach results
  • website updates

-- Events discussion--

- FOSS4GNA? Nobody here is going. Outreach on LinkedIn looks good - Enock is going to event in Nairobi

Website Research results

- Scott presenting the results - we will share the results in the group

Thanks for further outreach - Hard to collect resereach during summer - 21 responses - Laundry list of specific things - Technical specific requests

Website updates

We have a new page:

1. Start from "Getting Started" 2. Add a Serivce Provider existed with step by step insturctions for the longest time (since 2016) 3. Finally Incubatinon committee added: https://www.osgeo.org/community/getting-started-osgeo/add-a-project/

Challenge: Can we get a step-by-step for "Join OSGeo"? - Create OSGeo UserId - Step by step of setting a profile on the website - Step by step of signing into Discourse - Step by step of signing into Wiki - Q: Should these be individual pages? Or one page with headings

Meeting Details

Communication page? Does it have discourse ... - https://www.osgeo.org/community/communications/ - Does not have Discourse yet? -

Present

Attending: - Astrid, Enock, Scott

Scribing: Enock

Agenda

SotM Nairobi Marketing material

  • Enock will go to Nairobi
  • TODO Astrid: send till end of August material to Enock
  • sticker, flag, table cloth, usb
  • 300 limit attendies

Marketing material for FOSS4G

  • TODO Katja can take material to Belém
  • TODO OCTOBER order USB? maybe order 1000 16 GB USB 3.0 or USB c (or double USB a and c)

Tattoos for FOSS4G

- https://gitea.osgeo.org/gitea/osgeo/todo/issues/173 - Astrid and Raymond are working on it in September

Marketing material for US Elisabeth

- TODO send stickers to Elisabeth

Scott research

- Deadline was August 6 - officer and loacl Chapter - invitation to present at FOSS4G


Meeting Details

Present

Attending: - Scott, Enock, Jorge, Laura, Jody

Scribing:Scott

Agenda

- Review https://wiki.osgeo.org/wiki/Marketing_Meeting_2024-02-23 - Social media (Jody) - outreach - Scott - https://lists.osgeo.org/pipermail/marketing/2024-April/005107.html - Marketing materials: tatoos - Astrid https://git.osgeo.org/gitea/osgeo/todo/issues/173 - Request Discourse space for marketing. - Update members list on wiki/website

Notes

Review:

Budget: not approved w/exception of $5000 spending authority - late request and money crunch 

- more specific actions/quotes can be entertained

Jody updated budget based on approval

Social Media:

Jody had great success promoting Asia event on social media 

- let's sign up some volunteer social media ambassadors
 - Enoch, we can add administrators for linkedin and facebook 
 ACTION: Enoch will sign up LinkedIn and Jody sign up FB ( ask Astrid to do Mastadon)
 Jorge: Group and Pages on LinkedIn, JOrge is admin
 Jody: looking to have OSGeo repost others with OSGeo branding
     Jorge: this would be done with the OSGeo page

MOTION: We transition marketing mailing list to Discourse forum Jody|Jorge second (Jody delivered to mailing list)

ACTION: Enoch will propose Jorge and Scott as committee members following receipt of intros from each

Website updates and planning: -Sponsors page: some fixes done for tech issues but more work to be done - "How to become a sponsor" difficult read 

- Board started rewrite, showing logos at respective sizes
- Jody cleaned up Q&A sentences
 - Looking for approval to update from the board
 - Would like to see some algo which can format provided svg into appropriate aspect

Signon: discussion on outreach to project officers agreed



Next meeting

=========================================================

Meeting Details

Present

Attending: - Scott, Enock, Jorge, Brian, Laura

Scribing: - Enock

Agenda

Notes

- Marketing. how marketing have been done and kind of target audience we have. - Scott to message mailing list about marketing structure - How do we make OSGeo/website more understanding as a non-technical person. - Adoption of products in geographic areas - ACTION: Scott to start a conversion on list - TODO: Enock and Jody to approve. - Review 2023 year budget - Sponsor logos update: 

   - comments on the mailing list, tablets not much difference

- TODO: Use OSGeo Nextcloud calendar for our meetings schedule @Jorge. - MOTION: Budget @Enock to send - Improving OSGeo ID sign up form for last year PR - Jorge

Next meeting

Meeting Details

Present

Attending: Scribing:

Agenda

Notes

Next meeting

=======================================

Meeting Details

Present

Attending: Jody, Enock, Laura Scribing: Enock, Jody

Agenda

Notes

Social media

Experiment with use of social media:

  • LinkedIn: Repost of members related posts, lots of activity
  • Facebook: FOSS4G Asia communicating here, nice to see focus on low attendance cost fees

Booth Review

- Great to have material, some left overs for Jody to take to foss4g-asia

SotM Afrika 2023 OSGeo Booth

https://wiki.osgeo.org/wiki/Marketing_SotM_Afrika_2023_OSGeo_booth

Request for funds is not on that wiki page, it is email

1 Printing: Marketing Items €400 2 Travel (Nairobi - Yaounde) €830 3 Accommodation €410

Total: €1640 --> $1,736 USD

Compare to $4500 2023 budget: - https://wiki.osgeo.org/wiki/OSGeo_Budget_2023 (vs https://wiki.osgeo.org/wiki/Marketing_Committee_Budget_2023 request) - Q: Is their a regional chapter? Yes OSGeo Afrika chapter, has mailing list? Does the local chapter provide funding for requests like this?

Q: How much do we have available in our budget remaining? Enough ...

Action: Encok: Check bookeeping, and make a motion to the email list to support $1240; and ask for a blog post for osgeo news.

2024 budget planning

Something to take to email list, expect request from the board "soon" based on time of year.

ACTION: Jody send email to list on budget ideas for 2024

OSGeo Sponsoring

Flyers updated for FOSS4GNA

Podcast support =

Podcast Africa support email sent.

OSGeo Sponsorship Opportunity 2024 post


Mastodon

Action: Astrid give access to Jody

Any other business

======================================

Meeting Details

Present

Attending: Jody, Enock, Laura, Astrid Scribing: Astrid

Agenda

Notes

Social Media

- LinkedIn: Invite more people to follow OSGeo Astrid

FOSS4G Marketing material

foss4g-oceana foss4g-na


Booth Material one-page-flyer / brochure

- check the content is it still up-to-date - flyer are as svg and can be edited via inkscape - Brochure file:///home/tix/Downloads/osgeo-brochure-boston-letter-DEF.pdf - Brochure/ onepage osgeo: We need to update the SVG with the logos for sponsors

    • Wherobots
    • QFieldCloud
    • camptocamp
    • geocat

- Also the above to add to banner? Sticker or resuable thing

- Action: Team events


Roll-Up

- print for events - Sponsors on marketing material - Idea: put Logo with magnets/sticker on the Roll-Up - https://www.osgeo.org/about/how-to-become-a-sponsor/ 

 Dimond and Platinum
  • ACTION ASTRID **OPEN**

More marketing material

SOTM Africa 2023

+ New wiki page with costs and motion about the support : https://wiki.osgeo.org/wiki/Marketing_SotM_Afrika_2023_OSGeo_booth

  • ACTION Laura create wiki page with content and add some info to the events page, make a motion on the marketing mailing to support the costs


OSGeo Community Sprint


Podcast Africa

  • ACTION Enock transfer support money to team, contact treasurer


Review osgeo issues


OSGeo Sponsoring

 2000+ more than all others combined, replies got 1500+
 had a new sponsor within 5 mins
  • linkedin: 712
  • facebook: 844
  • mastadon: 10

OSGeo Sponsorship Opportunity 2024 post

OSGeo marketing materials placementlogologo———OSGeo booth placementlogologo———

  • action: the one page SVG for foss4g na needs to have logos for:
  • These Companies should show up on the OSGeo flyer with there logo
    • Wherobots
    • QFieldCloud
    • camptocamp
    • geocat

= Mastodon

  • Action: Astrid give access to Jody


Next meeting


https://www.osgeo.org/events/== Meeting Details ==

Present

Attending: Enock, Astrid, Jody, Laura, Jorge Scribing: Jody

Agenda

  • News
  • Events
  • FOSS4G Marketing material
  • twitter
  • website improvements
  • content
  • mapscaping podcast
  • ERA

News

News:

- Register for website, and you can create a news item!

Community news:

- register with planet.osgeo.org news feed - shows up as community news on osgeo.org

Action:send a reminder about the planet to Discuss (Jorge)

Events

FOSS4G 2023 booth was great!

Upcoming events: https://www.osgeo.org/events/

  • Are we missing anything ...
  • action Laura: Add State of the Map Africa
  • action Laura: Add State Europe missing
  • lots of upcoming events, it looks good!
  • action Astrid: romote upcoming events on social media!

FOSS4G Marketing material

Some requests from foss4g-oceana

  • See email list, shared collatoral content
  • action astrid: double check vicky and foss4g-na is okay

twitter

Social media:

  • linkedin: very good outreach for industry
  • facebook: our page is used and loved in different parts of the world
  • instagram:
  • threads: facebook alternative to twitter
  • twitter / x: good public outreach, but terrible experinece / ethics
  • reddit: more like a chat room
  • mastodon: friendly like shared email list to reach people
  • matrix: this is just chat
  • ...

Twitter:

  • Keep the account, just not active
  • Link to LinkedIn and mastadon for chat
  • Action Daniela: new item about our plattforms

website improvements

PR 243

  • Jody did a pull request, as I was trying to update a page.

other PR

- https://github.com/OSGeo/osgeo/pulls - Action Enock: Check PR

Booth Material one-page-flyer

- check the content is it still up-to-date - Action: Team events

website improvements

Mapscaping Podcast

- Action Astrid: reminder to deegree and MapServer

ERA

  • stay connected to the board and assist with news item

Roll-Up

- print for events - Sponsors on marketing material - Idea: put Logo with magnets/sticker on the Roll-Up - https://www.osgeo.org/about/how-to-become-a-sponsor/ 

 Dimond and Platinum

FOSS4G NA

- Jody & Vicky will be there -

FOSS4G Asia

  • Jody will be there
  • ACTIOn Jody contact FOSS4G Asia team and plan OSGeo booth

Meeting time

  • last week of the month
  • Friday UTC 15

More marketing material

SOTM Africa 2023

LinkedIN

  • Action ENOCK: invite Laura, Astrid

OSGeo Community Sprint

=================

Meeting Details

Present

Attending: Enock, Astrid Scribing: Astrid

Agenda

  • Events
  • FOSS4G Marketing material
  • GB Support Event
  • planet osgeo
  • podcasts
  • mastodon
  • USB drives
  • Redbubble shop work on an OSGeo design
    • T-Shirts from previous FOSS4Gs
  • Change name from Marketing to Outreach
  • OSGeoLive videos
  • Topic MoU STATUS?


Notes

Events


FOSS4G Marketing material

  • check with FOSS4G team at FOSSGIS what is possible
  • sticker, pencil, what else

GB Support Event


planet osgeo

Charter members welcome mail

  • TODO [Action Item] Astrid Emde / Victoria

podcasts

  • TODO Enock - will organize the support for the African podcast, contact tresuaer
    • Mail was send by Enock
    • we descided in the meeting to give 100 to the podcast to support them
  • Mapscaping

mastodon

USB Drive

Redbubble shop work on an OSGeo design

  • we still have to work on the osgeo design
  • deegree project asked for a design. Astrid created a design for them

Change name from Marketing to Outreach

  • Enock made a motion, done with +1
  • write to SAC TODO Enock
  • promote via list TODO Enock
  • invite new members TODO Enock

OSGeoLive videos

Events

Chat


Next meeting

  • 2023-03-31 16 UTC (last friday in January) -> please Jody make a different suggestion



=========================

Hello Daniel,

we announced it on the lists. Let's see who will contact us.

But in parallel we can already contact the projects that you mentioned in the mail (we will contcat the MapServer and pygeoapi people). If more projects volunteer for 2022 we could find money for more episodes.

See you Enock and Astrid


Meeting @ Linuxhotel

Venue: Linuxhotel Time: 11:00am (UTC +2)

Notes =

  • Booth for FOSS4G 2022
  • Mapscaping podcast
  - DONE: Send emial to projects -- Enock
  - Email Daniel -- Astrid
  • OSGeoLive postcard, sticker, T-shirt
  * Tshirt ideas for OSGeoLive
  • T-shirts for OSGeo
  • Africa podcast support:
   - Condenser Microphone
   - sets of Noise Canceling Headphones 
   - Webcam


=================================================

Meeting Details


Present

Scribing: Laura

Laura, Enock, Brian (briefly)

Notes

- FOSS4G 2022 Firenze Booth marketing materials, travel, etc

Actions - TODO: FOSS4G 2022 booth mail -- Astrid - TODO: Africa geo podcasts -- Enock - TODO: Add SotM 2022 to events -- Laura

==================================================

Meeting Details

Agenda

Present

Scribing: Astrid

Attending: Enock, Astrid

Notes

FOSS4G 2022

  • https://2022.foss4g.org/
  • August 22-28
  • Plan: Organize a booth wit marketing material
  • Astrid, Enock plan to go to FOSS4G. Who else?
  • ACTION: Astrid write a mail to FOSS4G team to provide help with the booth

Budget 2022

* question about Map-Budget - do we need it


Events

Actions/TODOs

  • ACTION Enock ask African Podcast team to add a Resouce for the podcast
  • ACTION Enock promote SoTM 2021 videos on the discuss list https://www.osgeo.org/events/sotm-africa-2021-nairobi-kenya/
  • ACTION Astrid promote mapscaping/OSGeoLive podcast on discuss list when summary is
  • ACTION Astrid give Budget Information to the board

Next meeting



Meeting Details

Agenda

Present

Scribing:

Attending:

Notes

FOSS4G 2021

Redbubble, Cafepress Shop

Review Twitter posts for OSGeo projects and initiatives


Events

Actions/TODOs

Next meeting

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