Difference between revisions of "Ireland/Symposium2017-Org"
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Wiki-Sethg (talk | contribs) (Add notes for next todo list) |
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| − | # <s>Order USB keys </s> (ordered 030517 - delivery to dmci) | + | # <s>Order USB keys </s> (<s>ordered 030517</s> received 16.05.17 - delivery to dmci) |
# Setup OSGeo live on USB keys | # Setup OSGeo live on USB keys | ||
# Collate all slides for talks and workshops | # Collate all slides for talks and workshops | ||
# Keep the programme updated [https://docs.google.com/spreadsheets/d/1q4pEGh-zJkpTe_zm5hCavH57hI3ry_Wz9VfPecrhwiM/edit?ts=58a1e065#gid=0 google doc page] | # Keep the programme updated [https://docs.google.com/spreadsheets/d/1q4pEGh-zJkpTe_zm5hCavH57hI3ry_Wz9VfPecrhwiM/edit?ts=58a1e065#gid=0 google doc page] | ||
# <s>Book hotel</s> | # <s>Book hotel</s> | ||
| − | # <s>Order OSGeo promotional material</s> | + | # <s>Order OSGeo promotional material</s> (received in limerick - 02.05.27 - dmci/limerk) |
# <s>Book flight for Markus</s> | # <s>Book flight for Markus</s> | ||
| − | # Send Markus details regarding keynote | + | # <s>Send Markus details regarding keynote</s> - dmci 07.05.17 |
# Collect sponsorship | # Collect sponsorship | ||
| − | # Tweet details | + | # <s>Tweet details</s> |
# Email details to contacts | # Email details to contacts | ||
| − | # Setup online survey for workshop attendance (Peter) | + | # <s>Setup online survey for workshop attendance</s> (Peter) |
# Email attendees - request workshop attendance, give wifi code, send on prerequisites for workshops | # Email attendees - request workshop attendance, give wifi code, send on prerequisites for workshops | ||
| − | # Send email to OpenStreetMap list | + | # <s>Send email to OpenStreetMap list</s> |
| + | # <s>Get Folders x50</s> (daniel) | ||
Material to Print | Material to Print | ||
------------------ | ------------------ | ||
| − | + | The following material will be included in the conference pack: | |
| − | # | + | # Live-USB x50 (Daniel) |
| − | # | + | # List of Delegates x50 (Daniel) |
| − | # | + | # Welcome Letter x50 (Peter) |
| − | # GRASS GIS flyer ( | + | # Programme/timetable x50 (Peter) |
| − | # Sponsor | + | # OSGeo - Ireland info (Peter) |
| + | # OSGeo flyer x50 (Daniel) | ||
| + | # GRASS GIS flyer x50 (Daniel) | ||
| + | # Sponsor Promotional Material (All relevant contact points) | ||
| + | |||
| + | In addition: | ||
| + | # Name Badges/Lanyards (Daniel) | ||
| Line 36: | Line 43: | ||
# Set-up conference pack (see above 'Material to Print') | # Set-up conference pack (see above 'Material to Print') | ||
# Timing for Lightning Talks (hold up card with one minute left etc.) | # Timing for Lightning Talks (hold up card with one minute left etc.) | ||
| + | |||
| + | Notes for Next Time | ||
| + | ------------------- | ||
| + | |||
| + | # Create Twitter account, and standardise hashtag for event | ||
| + | # Bring extra power adaptors (not an issue in the end, but could have been with lots of laptops) | ||
| + | # Present for keynote speaker | ||
Latest revision as of 06:51, 29 May 2017
Before the Event
Order USB keys(ordered 030517received 16.05.17 - delivery to dmci)- Setup OSGeo live on USB keys
- Collate all slides for talks and workshops
- Keep the programme updated google doc page
Book hotelOrder OSGeo promotional material(received in limerick - 02.05.27 - dmci/limerk)Book flight for MarkusSend Markus details regarding keynote- dmci 07.05.17- Collect sponsorship
Tweet details- Email details to contacts
Setup online survey for workshop attendance(Peter)- Email attendees - request workshop attendance, give wifi code, send on prerequisites for workshops
Send email to OpenStreetMap listGet Folders x50(daniel)
Material to Print
The following material will be included in the conference pack:
- Live-USB x50 (Daniel)
- List of Delegates x50 (Daniel)
- Welcome Letter x50 (Peter)
- Programme/timetable x50 (Peter)
- OSGeo - Ireland info (Peter)
- OSGeo flyer x50 (Daniel)
- GRASS GIS flyer x50 (Daniel)
- Sponsor Promotional Material (All relevant contact points)
In addition:
- Name Badges/Lanyards (Daniel)
On Day Roles
- Setup internal wifi network and shared drive
- Camera / designate photographer (Peter)
- Registration desk
- Set-up conference pack (see above 'Material to Print')
- Timing for Lightning Talks (hold up card with one minute left etc.)
Notes for Next Time
- Create Twitter account, and standardise hashtag for event
- Bring extra power adaptors (not an issue in the end, but could have been with lots of laptops)
- Present for keynote speaker