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Before the Event

  1. Order USB keys (ordered 030517 received 16.05.17 - delivery to dmci)
  2. Setup OSGeo live on USB keys
  3. Collate all slides for talks and workshops
  4. Keep the programme updated google doc page
  5. Book hotel
  6. Order OSGeo promotional material (received in limerick - 02.05.27 - dmci/limerk)
  7. Book flight for Markus
  8. Send Markus details regarding keynote - dmci 07.05.17
  9. Collect sponsorship
  10. Tweet details
  11. Email details to contacts
  12. Setup online survey for workshop attendance (Peter)
  13. Email attendees - request workshop attendance, give wifi code, send on prerequisites for workshops
  14. Send email to OpenStreetMap list
  15. Get Folders x50 (daniel)

Material to Print

The following material will be included in the conference pack:

  1. Live-USB x50 (Daniel)
  2. List of Delegates x50 (Daniel)
  3. Welcome Letter x50 (Peter)
  4. Programme/timetable x50 (Peter)
  5. OSGeo - Ireland info (Peter)
  6. OSGeo flyer x50 (Daniel)
  7. GRASS GIS flyer x50 (Daniel)
  8. Sponsor Promotional Material (All relevant contact points)

In addition:

  1. Name Badges/Lanyards (Daniel)

On Day Roles

  1. Setup internal wifi network and shared drive
  2. Camera / designate photographer (Peter)
  3. Registration desk
  4. Set-up conference pack (see above 'Material to Print')
  5. Timing for Lightning Talks (hold up card with one minute left etc.)

Notes for Next Time

  1. Create Twitter account, and standardise hashtag for event
  2. Bring extra power adaptors (not an issue in the end, but could have been with lots of laptops)
  3. Present for keynote speaker