Difference between revisions of "Board Meeting 2018-12-20"
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== Minutes == | == Minutes == | ||
− | * Chair: | + | * Chair: Jody |
− | * Scribe: | + | * Scribe: Angelos |
Attending: | Attending: | ||
− | * | + | * Jody |
+ | * Angelos | ||
+ | * Maria | ||
+ | * Helena | ||
+ | * Mike | ||
+ | * Tom | ||
+ | * Victoria | ||
+ | * Astrid | ||
+ | |||
=== Review and approve past minutes === | === Review and approve past minutes === | ||
− | + | ==== [[Board_Meeting_2018-12-17]] ==== | |
+ | |||
+ | MOT1: Approve minutes from meeting 2018-12-17 | ||
+ | |||
+ | * Jody: +1 (Initial motion) | ||
+ | * Mike: +1 (seconded) | ||
+ | * Tom: +1 | ||
+ | * Helena: +1 | ||
+ | * Angelos: +1 | ||
+ | * Victoria: +1 | ||
+ | * Maria: +1 | ||
+ | |||
+ | Motion on Loomio: https://www.loomio.org/d/32JyUOx7/approve-meeting-minutes-from-board-meeting-2018-12-17 | ||
+ | |||
+ | Status: Open | ||
+ | |||
+ | |||
+ | === Approve 2019 Minneapolis Community/Code Sprint === | ||
+ | |||
+ | * https://wiki.osgeo.org/wiki/OSGeo_Community_Sprint_2019 | ||
+ | * https://lists.osgeo.org/pipermail/board/2018-November/011803.html | ||
+ | * Jody presents briefly how the Codespring works (alternating NA and EU). | ||
+ | * Discussion about financial backstop of the Code Sprint. | ||
+ | * Discussion about potential travel grant program. | ||
+ | * Offering other type of help that is not strictly financial. | ||
+ | ** Marketing swag | ||
+ | ** Incuabtion projects | ||
+ | ** Board for partner relationships (such as OGC attendance) | ||
+ | |||
+ | MOT2: Approve Minneapolis OSGeo 2019 Code Sprint | ||
+ | |||
+ | * Jody: +1 (Initial motion) | ||
+ | * Mike: +1 (seconded) | ||
+ | * María: +1 | ||
+ | * Helena +1 | ||
+ | * Angelos +1 | ||
+ | * Victoria +1 | ||
+ | * Tom +1 | ||
+ | |||
+ | Motion on Loomio: https://www.loomio.org/d/HaTCnrYy/approve-minneapolis-osgeo-2019-code-sprint | ||
+ | |||
+ | Status: Passed during meeting. | ||
+ | |||
+ | |||
+ | === FOSS4G 2020 for Calgary === | ||
+ | |||
+ | * https://lists.osgeo.org/pipermail/board/2018-December/011900.html | ||
+ | |||
+ | MOT3: Approve selection of Conference Committee for FOSS4G 2020 for Calgary | ||
+ | |||
+ | * Mike: +1 (initial motion) | ||
+ | * María: +1 (seconded) | ||
+ | * Angelos: +1 | ||
+ | * Tom: +1 | ||
+ | * Helena: +1 | ||
+ | * Victoria: +1 | ||
+ | * Jody: +1 | ||
+ | |||
+ | Motion on Loomio: https://www.loomio.org/d/gApM4ums/approve-selection-of-conference-committee-for-foss4g-2020-for-calgary | ||
+ | |||
+ | Status: Passed during meeting | ||
+ | |||
+ | |||
+ | === Budget Work party === | ||
+ | |||
+ | ==== Events ==== | ||
+ | * priorities: | ||
+ | ** TGP for events, marketing support, seed money for events | ||
+ | * discussion on osgeo growth | ||
+ | * material | ||
+ | * importance of travel in person | ||
+ | ** OSGeo representative idea, worth continuing | ||
+ | ** attend next board meeting | ||
+ | * how to encourage these to be successful | ||
+ | * age demographic | ||
+ | ** young women present | ||
+ | * visible diversity | ||
+ | |||
+ | sidebar: what can osgeo do for you financially | ||
+ | * events | ||
+ | * chapters | ||
+ | |||
+ | ==== Local chapters ==== | ||
+ | |||
+ | * We like to have local chapter independent to be effective in lobbying policy | ||
+ | ** For example being a Spanish organization | ||
+ | * Story: Donating (not sponsoring) money to help provide OSGeo Europe legal advice on forming | ||
+ | |||
+ | ==== Budget 2019 spreadsheet ==== | ||
+ | |||
+ | * https://docs.google.com/spreadsheets/d/1-0QwHMy1TN_SPiFIJ_pq9RLzJVpGehsZEC7Dfc7mxLM/edit#gid=0 | ||
+ | |||
+ | * Admin: Fine | ||
+ | * Travel: | ||
+ | ** Jody asks that we make better use of this opportunity. Bonn was *great*, after foss4g we were too tired. | ||
+ | ** FOSS4G: 3 x 500 europe, 5 x 2000 remote, 2000 accommodation = 13000 | ||
+ | * Event support: $7000 | ||
+ | ** five events, 1000 per event | ||
+ | ** consider increasing, … 2000? | ||
+ | |||
+ | ==== Partners ==== | ||
− | + | * IGU - osgeo present? | |
+ | * ISPRS - 2020 (every four years) | ||
+ | * ICC - 2019 (every two years) | ||
+ | * booths can be very expensive - like $5k | ||
+ | ** Guido arranged booth swap previously? | ||
+ | ** How to staff the booth | ||
+ | * Talk at the events? Can we ask as a partner? | ||
+ | * Workshops at … | ||
+ | * How to attend | ||
+ | ** Assume five events? can we work from last year? | ||
+ | ** Check for GeoForAll? Check to with projects? | ||
+ | ** See who is going? Ask if they can do a workshop (e.g. co-branded workshop with other groups from the organisation) | ||
+ | * Some risk around ticket cost, may be higher than plane and accommodation | ||
Latest revision as of 08:43, 6 January 2019
This board meeting is scheduled for the 20th of December 2018 at 20:00 - 22:00 UTC, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.
This is a F2F video meeting happening on https://meet.jit.si/OsgeoBoard
Agenda
Current items
Items in italic are recurring at each meeting.
Note that this meeting is limited to 2 hours, and has as a priority on working on the Budget for 2019.
- roll call
- appoint meeting chair, meeting scribe/secretary
- Review and approve past minutes
- Review actions from previous meeting
- Approve 2019 Minneapolis Community/Code Sprint [1]
- Approve selection of Conference Committee for FOSS4G 2020 for Calgary [2]
Budget work party, goal to set realistic board budget for 2019 in keeping with priorities identified:
- Draft budget OSGeo_Budget_2019 discussion and prep
- Events (Maria, Astrid)
- Help local events
- Travel Grant Program
- Standards and interoperability (Tom)
- New OGC standards coming up
- CITE certification
- Foundation function
- Ongoing treasurer responsibility (Michael)
- Ongoing secretary responsibility (Astrid)
- Clarify expectations on OSGeo financial support (Maria, Jody)
- OSGeo Project (Angelos, Jody)
- Contact projects
- Work on project health status reports
- Project pages, outreach information (Astrid )
- SAC (Angelos)
- Contact to SAC, make sure SAC has what it needs to provide support to community
- Youth outreach (Victoria)
- Involving more young people in OSGeo
- GSoC and GCI
- GeoForAll
- Impact of this on growing the community
- Outreach and Advocacy (Astrid)
- Work on marketing and events
- Publishing event and project pages
- Local chapters
- Professional relationships (Jody)
- Manage relationships and Org to Org outreach
- add your priorities here
Minutes
- Chair: Jody
- Scribe: Angelos
Attending:
- Jody
- Angelos
- Maria
- Helena
- Mike
- Tom
- Victoria
- Astrid
Review and approve past minutes
Board_Meeting_2018-12-17
MOT1: Approve minutes from meeting 2018-12-17
- Jody: +1 (Initial motion)
- Mike: +1 (seconded)
- Tom: +1
- Helena: +1
- Angelos: +1
- Victoria: +1
- Maria: +1
Motion on Loomio: https://www.loomio.org/d/32JyUOx7/approve-meeting-minutes-from-board-meeting-2018-12-17
Status: Open
Approve 2019 Minneapolis Community/Code Sprint
- https://wiki.osgeo.org/wiki/OSGeo_Community_Sprint_2019
- https://lists.osgeo.org/pipermail/board/2018-November/011803.html
- Jody presents briefly how the Codespring works (alternating NA and EU).
- Discussion about financial backstop of the Code Sprint.
- Discussion about potential travel grant program.
- Offering other type of help that is not strictly financial.
- Marketing swag
- Incuabtion projects
- Board for partner relationships (such as OGC attendance)
MOT2: Approve Minneapolis OSGeo 2019 Code Sprint
- Jody: +1 (Initial motion)
- Mike: +1 (seconded)
- María: +1
- Helena +1
- Angelos +1
- Victoria +1
- Tom +1
Motion on Loomio: https://www.loomio.org/d/HaTCnrYy/approve-minneapolis-osgeo-2019-code-sprint
Status: Passed during meeting.
FOSS4G 2020 for Calgary
MOT3: Approve selection of Conference Committee for FOSS4G 2020 for Calgary
- Mike: +1 (initial motion)
- María: +1 (seconded)
- Angelos: +1
- Tom: +1
- Helena: +1
- Victoria: +1
- Jody: +1
Motion on Loomio: https://www.loomio.org/d/gApM4ums/approve-selection-of-conference-committee-for-foss4g-2020-for-calgary
Status: Passed during meeting
Budget Work party
Events
- priorities:
- TGP for events, marketing support, seed money for events
- discussion on osgeo growth
- material
- importance of travel in person
- OSGeo representative idea, worth continuing
- attend next board meeting
- how to encourage these to be successful
- age demographic
- young women present
- visible diversity
sidebar: what can osgeo do for you financially
- events
- chapters
Local chapters
- We like to have local chapter independent to be effective in lobbying policy
- For example being a Spanish organization
- Story: Donating (not sponsoring) money to help provide OSGeo Europe legal advice on forming
Budget 2019 spreadsheet
- Admin: Fine
- Travel:
- Jody asks that we make better use of this opportunity. Bonn was *great*, after foss4g we were too tired.
- FOSS4G: 3 x 500 europe, 5 x 2000 remote, 2000 accommodation = 13000
- Event support: $7000
- five events, 1000 per event
- consider increasing, … 2000?
Partners
- IGU - osgeo present?
- ISPRS - 2020 (every four years)
- ICC - 2019 (every two years)
- booths can be very expensive - like $5k
- Guido arranged booth swap previously?
- How to staff the booth
- Talk at the events? Can we ask as a partner?
- Workshops at …
- How to attend
- Assume five events? can we work from last year?
- Check for GeoForAll? Check to with projects?
- See who is going? Ask if they can do a workshop (e.g. co-branded workshop with other groups from the organisation)
- Some risk around ticket cost, may be higher than plane and accommodation