Board Meeting 2019-12-30

This board meeting is scheduled Monday 30 December 2019 at 14:00 UTC through Jitsi, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

Agenda

Current items

1. roll call
   • appoint meeting chair, meeting scribe/secretary
2. Review and approve past minutes
   • Board Meeting 2019-12-09
3. Onboarding
4. Appoint new OSGeo Officers.
5. Approve seed funds for FOSS4G 2021
6. Review actions list.
7. Question about the UNIGIS MoU https://wiki.osgeo.org/wiki/MOU_UNIGIS
8. Add more agenda items here...

Minutes

• Presiding: Angelos
• Scribing: All, Astrid transfers the protocol to the wiki
• Attending: Mike, Astrid, Angelos, Till, Victoria, Helena, Cordrina

Review and approve past minutes Board Meeting 2019-12-09

MOT1: Approve meeting notes: 2019-12-09 https://wiki.osgeo.org/wiki/Board_Meeting_2019-12-09

• Angelos: Motion started +1
• Mike: Seconded +1
• Codrina: +1
• Astrid: +1
• Till: +1
• Victoria: +1
• Helena: +1
• Vicky: +1

• Motion passed during the meeting
• Motion on Loomio https://www.loomio.org/d/uwKCv1d6/approve-meeting-minutes-for-2019-12-09

Discussion about Loomio

• Loomio is asking for a fee this year: 10 $ per year for entire group
• Alternatively we could install it on our own infrastructure
• Who is the owner of the loomio account? At the moment everybody of the board is registered. We have to find out whether there is an owner.
• After Discussion everyone would like to continue to work on loomio on the public version.
• ACTION: Michael - upgrade loomio account. (DONE by Michael. 10 $ per year for community members): Action Done (https://git.osgeo.org/gitea/osgeo/todo/issues/59)

Onboarding

• https://wiki.osgeo.org/wiki/Board_of_Directors/OnboardingChecklist
• See also https://wiki.osgeo.org/wiki/Board_of_Directors

Discussion about Face to Face meetings

• budget discussion will be done via video meeting, no f2f meeting needed
• we could meet at FOSS4G or in Athens at the Community Sprint
• decision is postponed for the time being, as not everybody will be in Calgary for sure

Bylaws

ACTION ALL BOARD MEMBERS please read the byLaws https://www.osgeo.org/about/bylaws/

Appointing new Roles

https://wiki.osgeo.org/wiki/Board_of_Directors

Background Information about the different roles https://www.osgeo.org/about/board/

MOTION2: Appoint new OSGeo Officers

Board Members:

• Treasurer: Mike
• Secretary: Astrid
• Vice-President: Vicky
• Vice-President: Helena
• Vice-President: Victoria
• Vice-President: Codrina
• President: Angelos
• Chair: Till

• Motion needs 100 % voting and passed on Loomio https://www.loomio.org/d/wf2IraCe/appoint-new-osgeo-officers
• Motion passed on Loomio

Seed funds for FOSS4G 2021

• https://lists.osgeo.org/pipermail/board/2019-December/012488.html
• ACTION Till talk to the Argentinian Team about the seed funding and the procedure of return of seed money and surplus (https://git.osgeo.org/gitea/osgeo/todo/issues/60)

MOTION 3:: Approve seed funding for Argentina 2021 with negotiated % profit returned to OSGeo

• Angelos: +1
• Mike: +1
• Till: +1
• Astrid: +1
• Vicky: +1
• Helena: +1
• Victoria: +1
• Codrina: +1

• Motion passed during the meeting
• Motion on Loomio https://www.loomio.org/d/ne1vYE8S/seed-funds-for-foss4g-2021-

Action on Actions

• ACTION: Angelos to add previous actions on the gitea todo (Done)
• https://git.osgeo.org/gitea/osgeo/todo/issues/

Next meetings

Budget Meeting

• Budget meeting 13. January 15 UTC (2 hours Video Meeting) - Board Meeting 2020-01-13
• Angelos will send a reminder to the projects (https://git.osgeo.org/gitea/osgeo/todo/issues/55)

==== next regular meeting Next regular Meeting 27. January 16 UTC

• Board Meeting 2020-01-27

IRC Log

• http://irclogs.geoapt.com/osgeo/%23osgeo.2019-12-30.log