Board Meeting 2020-01-27

This board meeting is scheduled Monday 27 January 2020 at 16:00 UTC through IRC, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

Agenda

Current items

1. roll call
   • appoint meeting chair, meeting scribe/secretary
2. Review and approve past minutes
   • Board_Meeting_2020-01-13
3. Appoint Jody Garnett and Enock Seth Nyamador as co-chairs of Marketing Committee.
4. Negotiation with Buenos Aires Team
5. f2f Meeting - https://dudle.inf.tu-dresden.de/hacBIYOAEA/
6. FOSS4G Registering Trademark (Email from Steven F.)
7. Email from Bart 5.12. regarding board actions towards Halifax-actions
8. Discuss request from osgeo4w for yearly budget
9. Project report from Marble
10. QGIS Summer camp, Summer school, Contributer meeting and Conference - application for sponsorship
11. Request W3C Web mapping workshop, Montreal June 15-17 [1]
12. Request for collaboration for an NSF research project
13. FOSS4G Europe 2020 request for seed funding [2]
14. GSoC 2020, Importance of that program.
15. Add more agenda items here...

Minutes

• Presiding: Till
• Scribing: Angelos
• Attending: Till, Astrid, Angelos, Tom, Codrina, Helena, Victoria, Michael, Vicky

Review and approve past minutes Board_Meeting_2020-01-13

• Motion was already made on Loomio: https://www.loomio.org/d/cNZLd04X/approve-meeting-minutes-from-board-meeting-2020-01-13
• Motion passed on Loomio.

Appoint Jody Garnett and Enock Seth Nyamador as co-chairs of Marketing Committee

• Jody Garnett present.
• Jody is going to try to restart the marketing / outreach committee

MOT 1: Appoint Jody Garnett and Enock Seth Nyamador as co-chairs of Marketing Committee

• Astrid: +1 (Initial motion)
• Angelos: +1 (seconded)
• Helena: +1
• Tom: +1
• Till: +1
• Victoria: +1
• Codrina: +1
• Michael: +1
• Vicky: +1

• Motion passed during the meeting
• Motion on Loomio: https://www.loomio.org/d/20P1haLs/appoint-jody-garnett-and-enock-seth-nyamador-as-co-chairs-of-marketing-committee
• ACTION: Astrid to update the website officer list

Negotiation with Buenos Aires Team

• On Conference Committee mailing list there was a proposal of Eli: First 30k 50/50, then 90/10
• ACTION: Till to talk to BALOC and report back

f2f Meeting

• https://dudle.inf.tu-dresden.de/hacBIYOAEA/
• Some concers that Athens will be very busy. Note that we are planning a co-located OGC API Hackathon at that time.
• Maybe we could meet the day after or before the community sprint
• Thoughts about having the f2f in both places so that at least all can participate personally on one
• Give more time for all to vote on the poll and also discuss on mailing list before making a decision.

FOSS4G Registering Trademark (Email from Steven F.)

• Example from ASF: https://www.apache.org/foundation/marks/
• Discussion about FOSS4G and ribon trademarks.
• This discussion was raised before (with the LocationTech thing), Venka, as the initiator, did not agree.
• Perhaps make a wider discussion about this. Maybe board and conf-list.
• Jody: For TM our website (and the old website) claims the trademark https://www.osgeo.org/legal-information/ Text is copied from old website, I assumed folks who wrote it knew what was what.
• Probably should first start with a CC vote to do this before we go wider.
• ACTION: Till to answer Steven
• Side discussion about OSGeo Store online. Looks like a topic for the marketing committee.

Email from Bart 5.12. regarding board actions towards Halifax-actions

• Actions such as unresponsiveness on request from the community and also the board and the other actions taken were against the CoC.
• Bart's email was more about the actions and not how to handle promoting Calgary as the official conference.
• It's a good idea to ask CoC-committee for their thoughts on this.
• Also note that Jeff was unresponsive while being on the board for more than 6 months
• We should at least have a common public position.
• Vicky as co-chair of CoC committee tried to contact Jeff, and he was unresponsive
• Maybe someone could try to call him on the phone. Looks like other channels do not work.
• If it was weeks, there can maybe be some lenience and understanding, but this is working against OSGeo and FOSS4G for months.
• This is a wider issue regarding the fact that OSGeo doesn't have the tools to protect itself from these actions.
• Prevention: Own the trademark
• It is not a priority to contact Jeff right now or revive this halifax topic.
• Bylaws do mention that the board can remove members if they missbehave.

Discuss request from osgeo4w for yearly budget

• Paolo Cavallini present.
• The board has passed a budget for 2020 and approved 4000 for OSGeo4W (plus another 500 as a community project)
• Paolo: This is not our main point, we would like is that osgeo4w would be recognized as a crucial part of OSGeo infrastructure so its future could be more secure. Currently all resides on the goodwill of a few people, and on the support by QGIS.ORG, whereas it's a global project for Windows users
• Our idea was to offer support (money) in order to promote the project and create a healthy community around it
• Right now we have a specific structure, OSGeo4W has to fit that structure somehow
• Paolo: this is much appreciated, but the problem is how to secure its future, not a one off
• We would prefer to have it incubated. proj is a good example of a long standing core project that is now (recently) an OSGeo project
• Paolo: I regard it more as a part of the infrastructure, much as the website
• Jody: The project is too small to incubate. Being a OSGeo community project is all you are going to get at present
• OSGeoLive took many years to be strong enough for incubation.
• Paolo: integrating in SAC is an option
• I think the main goal is to find more volunteers. We would also suggest the OSGeo4W team could ask on the lists for new members.
• Maybe a discussion with the OSGeo4W and the SAC team makes sense to identify the tasks
• Jurgen is already involved in SAC and could put it on the agenda.
• First discuss with SAC, then decide

Project report from Marble

• Marble reported on mailing list, so it is fine
• Marble can provide with a slide for the next AGM

QGIS Summer camp, Summer school, Contributor meeting and Conference - application for sponsorship

• Summer school was canceled, there is still a 5k request
• Should the QGIS summer camp be funded separately of QGIS code sprints - perhaps as initiative?
• Basically we need to follow our funding guidelines: code sprints cannot be funded directly, sharing risk is the purpose, so that events can attract sponsors and we can back them up
• https://github.com/OSGeo/osgeo/blob/master/board/documents/osgeo_financial_guidance.pdf
• ACTION: Till to point them to these guidelines and ask to request for support as for any other codesprint.
• Remaining topics moved to next board meeting

Actions

• Astrid to update the website officer list
• Till to talk to BALOC and report back CHECK - BALOC agreed (50%/50% share on the first 30k surplus, above that 90% OSgeo and 10% to

BALOC.)

• Till to answer Steven about the FOSS4G Trademark. (Pending)
• Till to reply to QGIS Summer camp organizers and point them to these guidelines and ask to request for support as for any other codesprint. (CHECK, mail sent)

IRC Log

• http://irclogs.geoapt.com/osgeo/%23osgeo.2020-01-27.log